Grad Room Booking Request

Please complete all fields, save the form, and email it to . Any queries about booking the Grad Room should be directed to , or 416-946-7666.

Organization Name:

Is this organization a recognized University of Toronto group, department, Faculty, centre, institute, or service?

Yes / No

Event Sponsor

All requests must identify a designated Event Sponsor who must be a member of the U of T graduate community. This person will be responsible for hosting the event in accordance with the terms and conditions outlined in the Grad Room Policy and Guidelines.

Name:
Position
Phone:
E-mail:

Event

Name of Event:
Date(s):
Start time:
End time:
Number of attendees:

Event Description (100 words or less):

Do you wish your event to be included in our Event Calendar?

Yes / No

If you would like your event promoted on the LCD screen in the Grad Room Lounge, please email a PowerPoint slide to .

Please note: The Multi-Purpose Space is available at no fee to the UofT graduate community, from Monday to Friday between the hours of 10:00am and 6:00pm. Your event must end by 6:00pm unless arrangements have been made with Grad Room. Outside of these hours, there is a fee for usage of the space. For further details, please email .

Room Set-Up Requirements

Boardroom (one large table set with up to 20 seats)
Classroom (up to 12 forward-facing desks, each with two seats)
Lecture (up to 30 forward-facing seats, no tables)
Reception (minimal furniture, best suited for stand-only events)
Other (Please specify – )

Audio-Visual Requirements

Podium Microphone / DVD
Wireless Microphone / VHS
Digital Projector / SMART Sympodium
Computer / LCD 52” Displays (2)
Internet / Flipchart
Whiteboard / Other:

Will you be bringing your own laptop for presentation purposes?

Please note: It is recommended that you bring your presentation on a USB drive.

Yes / No

If yes:

Mac / PC

Catering

Are you planning to have the event catered?

Yes / No

Please describe what food/beverages will be brought on site:

Please note:The Event Sponsor is responsible for ensuring that all garbage and leftover food/beverages are removed, and that the Multi-Purpose Space is restored to its original condition.

Will alcohol be provided at this event?

Yes / No

Please note: Alcohol must be provided by Campus Beverage Services. To arrange this service, please contact them at 416-978-6415.

Accessibility

When planning your event, please consider the Accessibility for Ontarians with Disabilities Act (AODA). The goal of the AODA is to develop a fully accessible Ontario by the year 2025.In order to reach this goal, five standards are being developed in the areas of Customer Service, Employment, Information and Communication, Built Environment, and Transportation. Find out more on how to make your event fully accessible at

Will you require use of the Grad Room accessibility entrance for this event?

Yes / No

Billing Information

CFC
CC
GL

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