GREAT CHART CRICKET CLUB
Minutes of Management Committee Meeting held at the Swaffer Pavilion on 22/05/2017 at 8.00pm.
PRESENT
Nigel Champion (In the Chair), Paul Ticehurst, Paul Arnup, Graham Brown, Lesley Davis, Chris Taylor, Ben Moyle, Hannah Arnup
APOLOGIES FOR ABSENCE
None
MINUTES OF LAST MEETINGS on 20/04/2016
It was noted that PT agreed to ask his contact about rolling the PFA pitches and PT will put him on contact with Peter Barker (PFA).
MATTERS ARISING NOT ALREADY COVERED IN THE AGENDA
None
UPDATE ON OUTSTANDING ACTIONS FROM PREVIOUS MEETINGS
All outstanding actions are now recorded on the separate schedule attached. Any general comments are mentioned below.
CRB Checks – HA has written to all members who require CRB checks but has so far received limited response. HA/PA will research current form from ECB website and complete for all members who they think do not have valid checks. [Action PA/HA]
Mowers has now been purchased and delivere3d
Immersion Heater – Tim Barton has offered to do this. NC will contact Tim to discuss. [Action NC]
Tap in Garage – No updates [Action NC]
Funding for nets – PT/NC have identified suitable area for proposed net. BM will investigate funding and if necessary, work with PA to complete any necessary forms etc. [Action BM/PA].
NC advised that he has spoken to Landscape Services but does not expect to hear anything positive in terms of feedback.
Security Cameras. BeSure provided some advice (when fixing the alarm) and it was agreed that we will purchase a new higher spec camera for the back door and leave the existing ones in place at the front. LD will speak to Dan to arrange. [Action LD]
Fireworks – NC confirmed that Russell can accommodate either of the proposed dates. It was agreed that we will go for 28th October and NC will speak to Russell accordingly. [Action NC]
Alan Albury Award – In progress [action PA]
Clubmark – PA advised that this is ongoing although as in previous attempts to achieve this, we are lacking qualified coaches. JB indicated that he may be interested in attending such a course and PA will research via the ECB. [Action PA]
Geoff Davis has distributed the task list for the boot fair.
The roof has now been repaired.
The request from the football club for use of the pitch will not be going any further.
Update from the Playing Sub-committee
After considerable discussion, it was agreed that due to the severe lack of available members, we have no choice but to withdraw the 2nd XI from division 5 of the KVCL. GB will inform the league accordingly. [Action GB - don]
Nevertheless, it was agreed that the 2nd XI will still exist in name and we will try to arrange emergency fixtures as and when necessary. For this reason, the 2nd XI Captain and Vice-Captain will remain part of the selection committee until further notice.
Players who have yet to pay their annual subscription will not be considered for selection.
The selection committee will take into account a member’s contribution to the club when making their selections.
Update from Social Sub Committee
No updates - but see separate agenda item for boot fair.
Update from Bar Sub Committee
The bar will remain open on Fridays albeit it will be closed due to a pre-arranged event on Friday 26th May.
Update from the Grounds Sub-committee
It was noted that the WhatsApp group appears to be working very well in terms of mid week groundwork. There has been no need so far to appoint a groundwork co-ordinator although PA’s offer still stands if necessary.
Following the decision regarding the 2nd XI, it was agreed that we will move the appropriate groundwork for these fixtures to Wednesday night. PA to redistribute groundwork rota accordingly. [Action PA]
We will also try to install the chicken wire for the boundary, as previously discussed, on a Wednesday session.
Update from the Colts
JB advised that the first under 11 game is scheduled for 23rd May at Mersham.
Sunday practice has been going well.
JB advised that the movable net needs repairing. NC (and Dan Davis?) will take a look. [Action NC]
We also need to purchase a new padlock for the net. [Action PT]
Boot Fair – Monday 29th May
We need a new poster for the post at the village end of the ground. BM can arrange this and CT will send him the format. [Action BM/CT - done]
PA will pick up the key for the football pitches. [PA - done]
PA will send note to members around need to raise funds (via the boot fair) for repairs to the verandah (emphasising the selection criteria as above). [PA – done]
We have sufficient gas for the barbeque and it was agreed that we will concentrate on that as we do not sell many sandwiches.
GB will obtain sufficient change for the event. [Action GB]
PT will get milk etc. [Action PT]
Update from the Welfare Committee
Nothing apart from CRB checks as above
Account Balances
Balances were unavailable at the time of the meeting.
A.O. B.
NC advised that Liz is now doing the cleaning. NC will ask her if she is also able to do the kitchen and it was agreed that we should ask her to clean on a weekly basis. [Action NC]
There was some discussion around the use of the pool table and there was a proposal to sell it due to the lack of use. Following a vote, it was agreed that we will keep it for the time being.
PT mentioned that there are more holes near the tree/bench and these will need to be filled.
CT raised the fact that dog walkers are still not clearing up after their dogs. CT will obtain signs to put up along the path. [Action CT - done]
PA advised that he had been invited to the Annual Parish Meeting on Monday 15th May and presented a short piece on the club.
In terms of fixture cards for future years. PA has identified a company (instaprint.co.uk) that could do this for around £100 for 150.
DATE OF NEXT MEETING: Monday 26th June 2017 @ 8.00 pm