OEB GDAR EBT Standards Working Group

Minutes for June 29/30, 2005 - DRAFT

ATTENDEES:June 29, 2005
11:00am – 5:00pm
Darcy HewgillDirect Energy
Nola RuzyckiOESC
Samir KareemSuperior Energy
Sandy SmithUtilities Kingston
Loraine BaillargeonKitchener Utilities
Avery RhijnsburgerEnbridge
Chris RipleyUnion Gas
Mark Van PraetUnion Gas
Jay LeeSPi Group
Tom StarkExtenSys Inc
Barb RobertsonOEB / ATTENDEES:June 30, 2005
8:30am – 11:00am
Brenda PinkeDirect Energy
Darcy HewgillDirect Energy
Nola RuzyckiOESC
Gord PotterOESC
David EllisOESC
Samir KareemSuperior Energy
Sandy SmithUtilities Kingston
Loraine BaillargeonKitchener Utilities
Avery RhijnsburgerEnbridge
Chris RipleyUnion Gas
Mark Van PraetUnion Gas
Jay Lee SPi Group
Tom StarkExtenSys Inc
Ron SavageSavagedata
Barb RobertsonOEB
ADMINISTRATION
Item / Discussion / Action Items
  1. Municipal Act vs OEB Legislation
/
  • A question for clarity was raised regarding whether the Municipal Act superseded the OEB’s authorities or legislation.
  • Barb informed the group that the response from the Board was that parties should follow their own legal advice
  • OESC identified that this response was unsatisfactory but agreed to pend the issue and requested that Kitchener identify areas where they may differ from the standards as they develop.

NEW BUSINESS
Item / Discussion / Action Items & Prime
  1. New Action items
/
  • Need to create a chart of transactions and which transactions are cross-referenced under different scenarios
  • Need to further discuss the need to or under what conditions a distributor is required to notify consumers as well as the Vendors. The Vendor is acting as an agent of the customer.
  • Need to add terms to glossary as they are identified- a view to ensuring consistency and clear understanding of terms.
  • Barb to update Standards with Contest Process and capture definitions provided under Vendor to Vendor draft reviewed at this meeting
  • Need to define and capture within the document all service intervals for transaction processing
  • Issue regarding GDAR 4.3.7.6 requiring 30 days in addition to the drop timeframe to rescind a drop- this impacts on the ability for retailers to manage renewal processes- need to determine suggested change to this timeline in GDAR. Enbridge to review their requirement for vendor notification timeline to drop a customer. How would this affect settlement and MDV etc.
  • Parties need to decide on a reasonable service interval (timeframe) for allowing a vendor to terminate an enrol request before the effective date.
  • Barb to draft additional flow charts to cover enrol and contest flows as well as change of address during a pending enrol.
  • Management of DPs/price points etc- how or when will this be worked on? It was suggested that it could be reviewed potentially in a next phase.
  • Proposed that we remove the meter information and meter maintenance transactions- awaiting consensus.
  • We need to detail the information required in a Historical Usage Accept transaction. Parties to consider what is needed and come back.
  • Proposal was tabled to suggest that VCB and Bill ready billing options should be treated as a second phase of discussions and that we focus on immediate needs to be ready by Board date – all to consider and bring back to the group for consensus.
  • Need to decide what should be populated in the effective date filed of a CCI transaction – no consensus.
/ All parties to consider as applicable for next meeting.
  1. Service Intervals
/ Service Intervals by distributor
  • UNION
  • Add – 45 days
  • Delete- 15 days ( DCQ revised next month after). They only delete at the 1st of the month
  • Contest /rescind windows are added
  • Enbridge
  • Add- 31 days- Contest period in addition to this interval
  • Delete- customer initiated-17 days (any day of the month); 3 days plus 14 days as required by GDAR. Vendor initiated- 61 required ( 31 plus 30 day rescind per GDAR)– might get 33 days for vendor initiated- all include the rescind periods if rescind were dropped to 14 for vendor initiated
  • Kingston
  • Add – 31 days
  • Delete- 14 days for either initiated –rescind window included for customer initiated.
  • Kitchener
  • Add- 45 days ( vendor response time is cut in half from current timeline)
  • Delete-45 days from brokers not including rescind window/ consumer initiated much quicker - always try for the 1st of the month where possible- 17 days may be doable but need to discuss internally first.
/ Proposed Standard Intervals:
Calendar Days
Adds: Standard service interval of no longer than 45 days prior to the start (1st) of a month. This does not include the contest period in such cases.
Deletes:
45 days prior to effective date plus rescission if we need to be whole.
15 plus rescission if we are not whole.
Drops should be 1st of the month as a rule- but will be exceptions
Enrol Response- 7 days
An Enrol may be terminated before the effective date no earlier than 15 days before the effective date.
Customer Info STR Response- 7 days
NEXT MEETING
Item / Discussion / Lead
  1. Date / Logistics
/
  • Date: WednesdayJune 29, 2005 commencing at 11:00am and ending Thursday June 30, 2005 ending at 11:00am (note exception to usual end time in recognition of statutory holiday the following day)
  • Location: Offices of OEB, 2300 Yonge St., Toronto, 24th Floor, Meeting Room 1

  1. Minute Taker
/
  • TBD

  1. Agenda Items
/
  • Review of minutes of June 29/30, 2005
  • Parties to respond to proposed service intervals captured above and action items as noted.
  • Continue with review of document

Minutes Recorder: G.PotterPage 1 of 4Date: June 29, 2005