MCMINNVILLE ELECTRIC SYSTEM
DISASTER PLAN - MAJOR
TABLE OF CONTENTS
MAJOR DISASTER PLAN
Basic Plan 2
Supervisory Responsibilities 3
Safety and Switching – Damage Survey 4
Power Restoration 4
CHECKLIST FOR OUT-OF-TOWN ASSISTANCE 6
CHECKLIST FOR PREPAREDNESS 7
DAMAGE & ASSISTANCE FORMS
Emergency Assistance Request 8
Emergency Assistance Assignment 9
MCMINNVILLE ELECTRIC SYSTEM
DISASTER PLAN - MAJOR
PURPOSE:
To outline a general plan of operation to restore electric service in the event of a major disaster. This plan may also be used in the event of lesser disasters by proportionate reduction in scope of operation. If you have difficulty, call the TVA office in Murfreesboro district - Telephone 615-867-4315.
SITUATION:
For the purpose of preparing a general disaster plan it is assumed that the disaster is of major significance with considerable damage to the MES electric distribution system and somewhat lesser damage to TVA transmission facilities. Such damage might result from a severe ice storm or severe windstorm with winds of near tornado force.
ASSUMPTIONS:
THE FOLLOWING ASSUMPTIONS WOULD BE MADE:
1. That the disaster is widespread affecting other electric systems in the general area to approximately the same degree as the MES system.
2. That the TV A transmission facilities have sustained lesser damage and that TV A forces are not capable of making prompt repairs due to lack of personnel to meet the widespread situation.
3. That other electric systems in the general area are in the same desperate need for personnel, equipment, and materials as MES. Therefore, private contractors may be needed.
BASIC PLAN:
1. Determine approximate extent of damage to determine approximate assistance requirement.
2. Attempt to restore service to public water plants, hospitals, rest homes, and other emergency facilities such as radio stations, fire and police.
3. Conduct a more detailed damage survey after emergency restoration is completed.
4. Arrange, if necessary, for assistance from systems not affected by the storm. Contact TV A, Murfreesboro District Office, telephone 615-867-4315, or TVA Nashville Office at 615-232-6156.
5. Arrange for procurement of materials from suppliers, if necessary. (Wesco, Irby, Utilicor, Tennessee Valley Supply, Etc.)
6. Secure tree-trimming personnel, if necessary. Probably would be private contractors.
7. Initiate table of organization within MES with lines of supervision and responsibility.
GENERAL SUPERVISORY RESPONSIBILITIES:
GENERAL MANAGER:
1. Take general charge of entire restoration project.
2. Arrange for securing personnel, equipment, materials, and other matters as needed.
MANAGER OF ENGINEERING AND OPERATIONS:
(UNDER THE GENERAL SUPERVISION OF THE GENERAL MANAGER)
1. Confirm availability of service at east and west substations.
2. Restore, if possible, power to water plant, hospitals, rest homes, and other emergency facilities.
3. Assign personnel & transportation to assess damage & report to information center set up at MES Office.
4. Assist general manager in determining the number of outside personnel that will be needed.
5. Take charge of all visiting line crews and direct them to work areas.
6. Continuously review restoration progress.
ENGINEER:
(UNDER THE GENERAL SUPERVISION OF THE GENERAL MANAGER)
1. Take charge of the damage assessment center. Receive, review and classify postings of damage reports.
2. Supervise engineering required for major rebuilding.
3. Provide maps, drawings, and other details from operating records.
4. Assist manager of engineering and operations in anyway possible.
DEPARTMENT HEADS: THESE DUTIES TO BE PERFORMED AS ASSIGNED
(UNDER GENERAL SUPERVISION OF GENERAL MANAGER)
1. Arrange for housing outside crews.
2. Arrange for feeding outside crews.
3. Arrange for delivery of lunches, etc. to personnel if needed.
4. Receiving of customer outage reports and recording of it.
5. Establish work hours of office personnel for 24-hr. duty.
6. Arrange for gasoline, if necessary.
7. Other items to be determined later.
GENERAL CONDITIONS:
1. All outside work forces will remain on the payrolls of their system.
2. MES will bear the cost of all meals, lodging, laundry, and any other expense deemed necessary for restoration of service.
PLAN OF ACTION:
THIS IS A DETAILED PLAN TO BE USED BY MCMINNVILLE ELECTRIC SYSTEM EMPLOYEES.
SAFETY & SWITCHING:
1. Safety is of the greatest importance. Do not take unnecessary risks. Do your job safely and systematically.
2. All switching will be done by MES employees ONLY. THIS MEANS ALL SWITCHING.
3. Rubber gloves SHALL be worn when switching.
4. Clearance will be received or taken before operating switches.
5. All switches will be tagged.
DAMAGE SURVEY:
1. Operating personnel will assess and report the damage. This includes the engineer, service men and metering personnel.
2. Reports will be made to the main office.
3. Emergency service will be restored if possible.
(Water plants, hospitals, rest homes, fire, police and radio stations.)
4. After emergency service is restored, if this is possible, then crews will be assigned to carry out a full power restoration effort. This includes all employees of MES.
POWER RESTORATION:
(THIS PLAN WILL CONTRIBUTE A GREAT DEAL TO RESTORING FULL POWER IF IT IS FOLLOWED. OUTAGE TIME CAN BE REDUCED CONSIDERABLY.)
1. It is important that every means of communication is used to keep the general public informed as to what is happening. Keep in touch with local radio stations and pass the word to key citizens.
(Board Members, Mayor & Aldermen)
2. There is a definite limit to the length of time that people can work continuously without rest.
Work will be limited to 16 hours a day if at all possible.
3. Do not yield to pressure from individuals or special groups for special attention if at all possible. Little progress can be made if crews must run from one end of the system to the other for special favors. A two-man service crew can handle most emergencies, hazards, and health and medical jobs.
4. Assign crew or crews to a definite circuit or area, and let them work on it until service is restored. One man will be in charge of each crew. Work is to start at substation or first line sectionalizing point, and work to end of circuit. Then come back to pick up single-phase taps.
Once all feeder circuits are restored, all crews can work on tap-off lines. If additional help is necessary, the person in charge will notify the office information center.
5. As Stated in last part of #3, the service crew will look after special hazards. This could mean highway blockage, medical emergencies, (kidney machines, heart machines, etc.) or other special jobs that will need attention.
6. Often times during a sleet or ice storm, repairs are made and then the ice falls off slapping neutral against phase wires. If this is foreseeable, drop circuit or line off until ice is broken or falls off line.
7. Arrange for restaurants to stay open around the clock. The men will eat at many different times.
CHECK LIST FOR
REQUEST OR SUPPLYING OF OUT-OF-TOWN ASSISTANCE
1. Where will food and lodging be available?
2. Where will gasoline, oil and equipment be available?
3. State or ask length of time (hours) expected to work.
4. State size and type of crews needed. Also type of trucks that will be needed.
5. Obtain name of person in charge or to whom they should report.
6. Ask if radios are available.
7. Verify safety rules by which everyone will be working.
8. Make sure all crews understand all orders.
9. Person in charge of crew going out of town will draw an advance of $1200.00.
10. Be sure to give or get weather & road conditions.
11. Employees going out of town will be paid by MES. Foreman will keep time as usual. Time sheets are to be taken with the crew.
12. Keep account of hardware, sleeves, wire, etc. that is used from MES stock or trucks.
13. Each employee shall be furnished a copy of this plan.
14. Caution----Keep your cool and don't loose your head.
CHECK LIST FOR EMERGENCY PREPAREDNESS
· Top off fuel tanks
· Check supply of hand lights, batteries, etc.
· Locate OSHA approved fuel cans
· Check all radios and chargers
· Locate and check portable generators
· Locate emergency patrol equipment such as fixed wing aircraft and/or helicopter
· Check supply of rain gear, boots, gloves, etc.
· Check chain saws and chain saw fuel
· Check sleeving tools and sleeves
· Check traffic vests and flags
· Check "MEN WORKING" signs
· Check hoists
· Check system maps
· Check Safety Manuals
EMERGENCY ASSISTANCE REQUEST
Date: ______
Time: ______
Utility Requesting Assistance: ______
Name of Official Making Request: ______
Nature of Emergency and Estimate of Damage: ______
______
Manpower Requested:
Classification: ______Number: ______
______
______
Equipment Requested:
Equipment Type: ______Number: ______
______
______
Material Requested: ______
Special Tools Requested: ______
Estimate of Length of Time Assistance Needed: ______
Where to Report: ______
To Whom to Report: ______
Telephone Numbers: ______
Radio Call & Frequency: ______
Other: ______
Special Instructions: ______
EMERGENCY ASSISTANCE ASSIGNMENT
Date: ______
Special Assignment:
Report to: ______
Location: ______
Phone: ______Radio ______
Reporting Manpower:
Name ______Radio # ______Vehicle # ______
______
______
______
______
Gas Diesel
Equipment: Fuel
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SPECIAL INSTRUCTIONS: ______
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