Time and Traffic Provisions (tandt2018.doc) for use with the 2018 spec bookCreated October 20, 2017

Last Revision by CO Special Provisions: 06/27/18Page 1

▲ DO NOT DELETE THE ABOVE REVISION DATE. This is how we tell which version of the SP2018 book you used when preparing your specs for your job.

S.P. Number of Your Job goes here

INDEX--SP2018BOOK

SP2018#ITEM#DATAPAGE

S-1CONTACT INFORMATION

SP2018-1

S-2CONTACT INFORMATION AND CLARIFICATION PROCESS

SP2018-2

S-3(1301) CONSIDERATION OF PROPOSALS (LANE RENTAL METHOD)

SP2018-17

S-4(1301) CONSIDERATION OF PROPOSALS (A+B METHOD)

SP2018-18

S-5(1404) MAINTENANCE OF TRAFFIC AND (2563) TRAFFIC CONTROL

SP2018-21

S-6(1803) PROGRESS SCHEDULES

SP2018-51

S-7(1804) LIMITATION OF OPERATIONS - NIGHT CONSTRUCTION

SP2018-53

S-8(1806) DETERMINATION AND EXTENSION OF CONTRACT TIME

SP2018-54

S-9(1806) DETERMINATION AND EXTENSION OF CONTRACT TIME (LANDSCAPING)

SP2018-55

S-10(1807) FAILURE TO COMPLETE THE WORK ON TIME

SP2018-56

S-11(2011) CONSTRUCTION SURVEYING (METRO)

SP2018-59

S-12(2011) AS-BUILTS

SP2018-62

S-13(2102) PAVEMENT MARKING REMOVAL

SP2018-73

S-14(2563) TRAFFIC CONTROL SUPERVISOR

SP2018-228

S-15(2563) INTELLIGENT WORK ZONE SYSTEM

SP2018-229

S-16(2563) ALTERNATE PEDESTRIAN ROUTE

SP2018-230

S-17(2563) FLAGGER

SP2018-235

S-18(2563) POLICE OFFICER

SP2018-236

S-19(2563) WORKERS PRESENT SPEED LIMIT

SP2018-237

S-20(2563) TRUCK/TRAILER MOUNTED IMPACT ATTENUATOR (TMA)

SP2018-238

S-21(2563) PORTABLE CHANGEABLE MESSAGE SIGN

SP2018-239

S-22(2563) AUDIBLE MESSAGE DEVICE

SP2018-239.1

S-23(2582) PAVEMENT MARKINGS

SP2018-250

Time and Traffic Provisions (tandt2018.doc) for use with the 2018 spec bookCreated October 20, 2017

Last Revision by CO Special Provisions: 06/27/18Page 1

▲ DO NOT DELETE THE ABOVE REVISION DATE. This is how we tell which version of the SP2018 book you used when preparing your specs for your job.

S.P. Number of Your Job goes here

DIVISION S

S-1CONTACT INFORMATION

Always except when using SP2018-2 (CONTACT INFORMATION AND CLARIFICATION PROCESS).

SP2018-1

Direct questions about this Project, including pre-bid questions, to (name) (phone number and e-mail address). (District needs to supply Resident Engineer's or Project Engineer’s name, phone number, and email address.)

S-2CONTACT INFORMATION AND CLARIFICATION PROCESS

District to determine when needed.

SP2018-2

Direct questions about this Project, including pre-bid questions, to (name) at (phone number and e-mail address).(District needs to supply Resident Engineer's or Project Engineer’s name and phone number.

MnDOT will be using a clarification process to allow the Department to respond to questions during the period this Project is Advertised for Bids.

The Clarification responses are meant to clarify the Bidding Package, but will not be used for material changes. Material changes to the Bidding Package will be made via the addendum process.

Beginning with the Project advertisement and continuing until award of a contract for this Project (or cancellation), no employee, member or agent of any potential contractor, sub-contractor or supplier shall have any ex parte communications regarding this Project with any member of MnDOT, except for communications expressly permitted by the Engineer. Any potential contractor, sub-contractor or supplier engaging in such prohibited communications may be disqualified at the sole discretion of MnDOT.

Fill in the contact person’s e-mail address and SP number where indicated.

All requests for clarifications of this Bidding Package must be in writing and submitted via email. E Mail all requests for clarifications to (email address), put “SP (SP number) Clarification Request” in the subject line and request receipt acknowledgement. The request for clarification needs to be as specific as possible, indicating the Proposal Section, Plan Sheet or Pay Item in question.

All responses to requests for clarifications will be posted on the MnDOT E-Plan Room website: MnDOT will provide notification to all plan holders as clarifications are posted. MnDOT will not be bound by the responses to the clarifications requests. Contractors shall only rely on the Plans, Specification Special Provisions, addendums and other Contract documents.

MnDOT will accept clarification requests during the period from Project Advertisement through three business days prior to the letting date shown on the cover of the Proposal.MnDOT will not respond to requests submitted prior to or after this timeframe.

S-3(1301) CONSIDERATION OF PROPOSALS (LANE RENTAL METHOD)

District to determine if needed. Note: Contact Kevin Kosobud, Project Development Engineer, Office of Construction and Innovative Contracting, prior to incorporating this special provision. The Designer must indicate the Location allowed for each Type of Lane Rental & Assessment Rates.

SP2018-17

The Provisions of Mn/DOT 1301 are hereby supplemented as follows:

S-3.1GENERAL

The process for bidding on this Project will take into account not only the Contract amount bid for regular construction items, but also the bidder’s anticipated total Lane Rental costs. The Contractor’s bid amount for Item 2016.601 (Lane Rental) should reflect the amount of Lane Rental assessments that the Contractor anticipates to be charged as result of their work schedule.

Item 2016.601 (Lane Rental) will become the “Lane Rental Working Fund”, against which predetermined rates for lane mile/hour Lane Rental assessments will be charged.

S-3.2LANE RESTRICTIONS

No lane restrictions will be permitted as specified in Section S-1404 (MAINTENANCE OF TRAFFIC AND TRAFFIC CONTROL) of these Special Provision.

S-3.3LANE RENTAL ASSESSMENTS

The following chart outlines the type of lane rental and the assessment rate associated with each type.

TYPE OF LANE RENTAL / ASSESSMENT RATE
Lane/mile/hour
Type A / $$
Type B / $$
Type C / $$

The following chart outlines the locations, times and rates where Lane Rental charges will be applied.

ROADWAY / LOCATION / TYPE OF LANE RENTAL / TIME AND DAY
Type A
Type B
Type C

There will be no Lane Rental assessments for traffic restrictions that occur at other times not shown in the above chart.

There will be no Lane Rental assessments for shoulder closures.

Lane Rental charges apply concurrently for each traffic impact.

Lane Rental charges will be assessed when lane closures are in place, whether or not work is in progress and regardless of weather conditions. The Engineer, in his/her sole discretion, reserves the right to waive Lane Rental charges in extenuating circumstances.

The Lane Rental assessment rates apply to traffic restrictions in one travel direction. If the Contractor is allowed by Special Provision to restrict traffic in both directions at the same time and if the Contractor chooses to do so, Lane Rental charges will be assessed for each direction.

Work accomplished under Moving Operations and Mobile Operations as shown in the Field Manual for Temporary Traffic Control Layouts will be chargeable at the applicable Lane Rental assessment rates as shown above.

The Lane Rental rate per lane per mile per hour (lane/mile/hour) will be assessed for each hour (or any portion of an hour) that a lane closure is in effect, and for each lane mile (or portion of a lane mile) that is affected. Any fraction of a mile or an hour shall be considered a full mile and/or full hour. If any portion of an hour spans two or more assessment rates, the Contractor will be charged the highest of the rates. The lane closure will be measured from the placing of the first device in a lane until all devices are removed from the traveling lanes such that the roadway is safely re-opened to traffic.

The Department will record Lane Rental assessments on a daily basis, and submit a weekly tabulation to the Contractor the following week. The Contractor must submit to the Engineer any disputes of the Lane Rental assessments within one week of receipt of the weekly tabulation.

S-3.4EXTRA WORK

When possible, Extra Work shall be completed concurrently with regular Contract work shown in the Plan. When Extra Work is completed concurrently with regular Contract work, the Lane Rental charges shall be prorated based on the relative value of work performed.

If, in the opinion of the Engineer, Extra Work can not be completed concurrently with regular Contract work shown in the Plan, no Lane Rental charges will be assessed. The Contractor shall comply with the Lane Restriction section of this Special Provision and shall make every attempt to minimize disruptions to traffic.

S-3.5PREPARATION OF PROPOSAL

The bidder shall establish the number of hours of lane closures for each type to complete the work required under this Contract. Using the hours established by the bidder and the rates shown in the tables above, the bidder shall enter the total lump sum value of Lane Rental as Bid Item 2016.601 (Lane Rental).

Use the following clause when you want to include a maximum amount they can bid.

The Lump Sum value of Lane Rental shall not exceed $XX,XXX. Bids showing the Lane Rental value in excess of this amount will be considered non-responsive and will be rejected.

S-3.6CONSIDERATION OF BIDS

Each bid submitted shall consist of two parts:

(1)The Contract amount of construction pay items (not including item 2016.601 (Lane Rental)).

(2)The lane rental value entered by the bidder to complete all work required in this Contract as specified in this Special Provision (Bid Item 2016.601 (Lane Rental)). In the Schedule of Prices, in the Unit Price column, the bidder shall enter the Lump Sum value of Lane Rental as indicated above.

OR

(2)The lane rental value entered by the bidder to complete all work required in this Contract as specified in this Special Provision (Bid Item 2016.601 (Lane Rental)). In the Schedule of Prices, in the Unit Price column, the bidder shall enter the Lump Sum value of Lane Rental as indicated above. Bidders shall be aware of the maximum bid amount for the Lane Rental item as indicated above in this Special Provision.

The successful bid will then be determined by the Department as the lowest combination of (1)and (2). This combination will be used only to determine the successful bidder and will not be used to determine the Contract award amount nor final payment to the Contractor when the project is completed. Only construction pay item unit prices will be used to determine final payment to the Contract, except as may be adjusted as indicated elsewhere in this Contract.

S-3.7PAYMENT

No direct payment will be made for Item 2016.601 (Lane Rental) Lump Sum.

At the conclusion of the Project, the Contractor will receive an incentive payment or disincentive monetary deduction equal to the amount of the “Lane Rental Working Fund”, (which is equal to the amount bid by the Contractor for Item 2016.601 (Lane Rental), minus the amount of the total of all Lane Rental assessments for the entire Project.) The total incentive amount will not exceed $YY,000 (xxxx dollars). Payment of the incentive will be made on the first partial estimate voucher processed after the Completion of Work has concluded.

S-4(1301) CONSIDERATION OF PROPOSALS (A+B METHOD)

District to determine if needed. Note: Consult with Kevin Kosobud, Project Development Engineer, Office of Construction and Innovative Contracting, before incorporating this special provision.

SP2018-18

The Provisions of Mn/DOT 1301 are hereby supplemented as follows:

S-4.1GENERAL

The process for the consideration of proposals for the award of this Project will take into account not only the Contract amount bid for construction items, but also the bidder's proposed number of Calendar Days to complete all work required as defined in Section S-X.2(4) of this Special Provision. This method, as described below, shall be used to determine the successful bidder. It shall not be used to determine the award amount nor final payment to the Contractor when the Project is completed.

S-4.2DEFINITION OF TERMS

For this Project the following definitions apply:

(1)Calendar Day – {define your criteria, clarify if it conflicts with 1803.5}

(2)Contract Amount -- The summation of the products of the quantities shown in the bid schedule multiplied by the unit bid prices (excluding Item 2016.621 (Contract Time)).

(3)Daily Road User Cost – The amount which represents the average daily cost of inconvenience to the road users. The Daily Road User Cost is $x,xxx.00.

OR use the following if A+B is applied to the contract as a whole:

(3)Daily Road User Cost - The amount which represents the average daily cost of inconvenience to the road users plus liquidated damages. The Daily Road User Cost is $x,xxx.00.

(4)Completion of Work -- All work required to complete {define scope of work to be completed. This is the only area you need to enter the scope of work}.

S-4.3PREPARATION OF PROPOSAL

The bidder shall establish the number of Calendar Days to be used for the Completion of Work as defined in Section S-X.2of this Special Provision.

The total number of Calendar Days established by the bidder shall be less than or equal toXX Calendar Days but not less than YY Calendar Days. Bids showing the Completion of Work specified in Section S-X.2 of this Special Provision in excess of XX Calendar Days, or less than YY Calendar Days will be considered nonresponsive and will be rejected. Any decision by a bidder to bid less than XX Calendar Days is entirely at the bidder's own risk; the Department does not warrant that the Completion of Work can be completed in less than XX Calendar Days.

The bidder shall enter the number of Calendar Days bid as Item 2016.621 (Contract Time) on the Proposal Site Page of the Schedule of Prices, in the # of Days column.

S-4.4CONSIDERATION OF BIDS

Each bid submitted shall consist of two parts:

(a)The Contract Amount of construction pay items (not including Item 2016.621 (Contract Time)).

(b)Bid Item 2016.621 (Contract Time): Total number of Calendar Days proposed by the bidder for the Completion of Work specified in Section S-X.2of this Special Provision.

The successful bid will then be determined by the Department as the lowest combination of (a) and (b) according to the following formula:

(a) + ((b) x (RUC))= bid amount for award consideration.

Where RUC = Daily Road User Cost

The preceding formula will be used to determine the successful bidder and will not be used to determine the Contract award amount nor final payment to the Contractor when the Project is completed. Only the Contract Amount will be used to determine final payment to the Contractor, except as may be adjusted under the conditions of the Contract.

S-4.5DISINCENTIVE

Failure to complete the work within the established number of Calendar Days stated by the Contractor will be subject to monetary deductions and/or damages as shown in Section S-1807 (FAILURE TO COMPLETE THE WORK ON TIME) of these Special Provisions.

Use the following clause only if you are including an incentive for early completion.

S-4.6INCENTIVE

In the event that the Completion of Work as defined in Section S-X.2 of this Special Provision is completed in advance of established number of Calendar Days stated by the Contractor in Item 2016.621 (Contract Time), payment otherwise due in the Contract will be adjusted with an incentive as shown in Section S-1806 (DETERMINATION OF CONTRACT TIME) of these Special Provisions.

S-5(1404) MAINTENANCE OF TRAFFIC AND (2563) TRAFFIC CONTROL

The following write-up was created by the Traffic Control Specification Review Committee. Whomever in the District is putting together the time and traffic for the job, needs to go through the following write-up and pick and choose which portions are needed on the job.

THE SPECIAL PROVISIONS UNIT CAN NOT DO THIS FOR YOU.

REVISED 03/09/18 ◄DO NOT REMOVE THIS. IT NEEDS TO STAY IN FOR THE CONTRACTORS.

SP2018-21

All traffic control devices shall conform and be installed in accordance to:

  • the "Minnesota Manual on Uniform Traffic Control Devices" (MN MUTCD);
  • the"Minnesota Temporary Traffic Control Field Manual";
  • the Speed Limits in Work Zones Guideline;
  • the Minnesota Flagging Handbook;
  • the MnDOT Standard Signs and Markings Manual;

And the provisions of MnDOT 1404 and 1710, the Plan, and these Special Provisions.

The Contractor shall furnish, install, maintain, and remove all traffic control devices required to provide safe movement of vehicular traffic through the Project during the life of the Contract from the start of Contract operations to the completion thereof. The Engineer will have the right to modify the requirements for traffic control as deemed necessary due to existing field conditions. The highways shall be kept open to traffic at all times, except as modified below.

Traffic control devices include, but are not limited to, barricades, warning signs, trailers, flashers, cones, and drums, as required and sufficient barricade ballasts to maintain barricade stability.

Use the following paragraph on jobs that have FEDERAL FUNDING on them.

The Contractor is advised of the changes to the Prevailing Wage Coverage as noted in the Notice to Bidders – Traffic Control Prevailing Wage Coverage contained in the front of this Proposal.

S-5.1TRAFFIC CONTROL

(A)If traffic control layouts are not present in the Plan, or if the Contractor modifies the layout or sequence from the Plan, the Contractor shall submit the proposed traffic control layout to the Engineer, for approval, at least seven days prior to the start of construction. The Contractor does not need to submit layouts that can be found in the Field Manual. All other layouts that are not found in the plan or Field Manual shall be submitted. At least 24 hours prior to placement, all traffic control devices shall be available on the Project for inspection by the Engineer. The Contractor shall modify his/her proposed traffic control layout and/or devices as deemed necessary by the Engineer.

(B)The Contractor shall be responsible for the immediate repair or replacement of all traffic control devices that become damaged, moved or destroyed, of all lights that cease to function properly, and of all barricade ballasts that are damaged, destroyed, or otherwise fail to stabilize the barricades. The Contractor shall further provide sufficient surveillance of all traffic control devices at least once every 24 hours.

Choose one of the following:

The Contractor shall furnish the Engineer names, addresses and phone numbers of at least two local persons responsible for all traffic control devices.

OR

The Contractor shall furnish names, addresses, and phone numbers of at least three individuals responsible for the placement and maintenance of traffic control devices. These individuals shall be "on call" 24 hours per day, seven days per week during the times any traffic control devices, furnished and installed by the Contractor, are in place. The Contractor shall submit required information to the Engineer at the Pre-construction Conference.