HECTOR CITY COUNCIL
TRUTH-N-TAXATION MEETING &
MONTHLY CITY COUNCIL MEETING
DECEMBER 10, 2012
CALL TO ORDER – TRUTH-N-TAXATION MEETING
A Truth-N- Taxation meeting of the Hector City Council was called to order on December 10th at 6:30 p.m. with the pledge of allegiance by Mayor Heerdt. Members present: Mayor Jeff Heerdt, Council Members: Ralph Bergsma, Chuck Gentry, Janet Olson and Greg Radermacher. Staff present: City Administrator Barbara Hoyhtya, Police Chief Pat Callahan and Hugh Veit with Moore Engineering. Other present for this meeting and the council meeting were Mike Jacoby, Penny Macik and Steve Squibb.
2013 Property Tax Levy
Gross General Levy $520,319
Special Levies: 84,315
Total Levy $604,634
This levy amount is the same as last year.
The 2013 Proposed tax rate is 142.467% down from 178.811% in 2012.
This puts Hector third lowest in the county of the nine cities.
Revenues $2,155,682
Expenditures 1,948,947
Motion to close the Truth-N-Taxation meeting at 6:53 p.m. by Council Member Olson with a second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
CALL TO ORDER – MONTHLY COUNCIL MEETING
Welcome to everyone by Mayor Heerdt.
APPROVAL OF AGENDA
Council Member Radermacher motioned to approve the agenda with an addition of F3 Leadership Training, second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Motion by Council Member Bergsma to approve the consent agenda, with a second by Council Member Gentry. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
PETITIONS, REQUESTS AND COMMUNICATIONS
Hugh Veit with Moore Engineering made a pay request for the Triple J Farms Project for the contractors. Motion to approve payment once the city has been paid by either Triple J Farms or the State grant money by Council Member Olson, second by Council Member Radermacher. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Motion to approve the Construction Grant Agreement for the Triple J Farms Project in the amount of $1.1 million under the Business Development through Capital Projects Grant Program by Council Member Radermacher, second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
Mr. Veit explained that the aerators at the tank in Buffalo Lake will need to be replaced and Triple J Farms will pay for that which is over a above the grant at time and material. Motion by Council Member Bergsma with a second by Council Member Olson to approve the change order. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
ORDINANCES & RESOLUTIONS
Motion by Council Member Bergsma to approve Resolution 12-47 Changes in Personnel Policies with a second by Council Member Olson. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
CITY OF HECTOR
ADOPTING THE HECTOR PERSONNEL POLICIES
RESOLUTION 12-47
A RESOLUTION ADOPTING THE FOLLOWING HECTOR PERSONNEL POLICIES
WHEREAS, the City Council of the City of Hector establishes a personnel policy manual for the Hector City Employees; and
WHEREAS, the following policies need to be brought up to date in the Hector Personnel Policy Manual consisting of the following titles: Article 2 – Definitions and Article 7 – Holiday; and
WHEREAS, the prior personnel policies with the same name of the Hector Personnel Policy are deemed repealed after the effective date of this resolution and this policy becomes effective upon passage.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hector, that the attached policies will be placed into the official personnel policy of the Hector Personnel Policy.
Adopted by the Council this 10th day of December, 2012.
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Jeff Heerdt, Mayor
ATTEST:
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Barbara M. Hoyhtya, City Administrator
Motion by Council Member Olson to approve Resolution 12-46 Background History with a second by Council Member Radermacher. Gentry, Heerdt, Olson and Radermacher voted in favor, Bergsma and Olson abstained, none voted against. Motion carried
CITY OF HECTOR
RESOLUTION NO. 12-46
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 31.03 RELATING TO CRIMINAL HISTORY BACKGROUND
FOR APPLICANTS FOR CITY EMPLOYMENT AND CITY LICENSES
BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Hector has adopted Ordinance No. 31.03, an ordinance relating to criminal history background for applicants for city employment and city licenses within the City (the “Ordinance”);
WHEREAS, Minnesota Statutes, Section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps;
WHEREAS, the length of the Ordinance makes it impractical and costly to publish it in its entirety; and
WHEREAS, the City Council determines the following summary clearly informs the public of the intent and effect of the Ordinance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hector that the City Administrator shall cause the following summary of the Ordinance, which is hereby approved, to be published in the City’s official newspaper in lieu of the entire Ordinance:
City of Hector
An Ordinance Relating to Criminal History Background
for City Employment and City Licenses
The City Council of the City of Hector has adopted Ordinance No. 31.03. The new ordinance contains regulations that will allow law enforcement access to Minnesota’s Computerized Criminal History information for specified non-criminal purposes of employment background checks for the position described in the ordinance and licensing background checks. The full text of the ordinance is available at City Hall and at the Hector Public library.
Barbara M. Hoyhtya, City Administrator
BE IT FINALLY RESOLVED, that the City Administrator is hereby authorized and directed to keep a copy of the Ordinance in her office at City Hall for public inspection, post a full copy in the City’s posting places, place a copy in the public library, and place the Ordinance in the City ordinance book within 20 days of adoption with proof of publication.
Adopted this 10th day of December, 2012.
BY THE HECTOR CITY COUNCIL
Jeff Heerdt, Mayor
Attest:
______
Barbara M. Hoyhtya, City Administrator
REPORTS OF OFFICERS, BOARDS AND COMMITTEES
Ambulance – Motion to allow Council Member Olson and City Administrator Hoyhtya to look at various companies to do the ambulance billing and contract with one of them to start January 1, 2013 by Council Member Gentry, second by Council Member Radermacher. Bergsma, Gentry, Heerdt, and Radermacher voted in favor, Olson abstained, none voted against. Motion carried.
LIBRARY - Motion to approve the contract with Pioneerland Library System for $32,190.00 for 2013 by Council Member Bergsma, second by Council Member Gentry. . Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
PLANNING COMMISSION- Motion by Council Member Olson to approve the zoning permit for Hernandez and Dobel with the tarp and payment of permit, second by Council Member Gentry. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
They council would like a letter sent to Dobel putting a deadline on the tarp for the dog kennel and pay the permit for the fence with a deadline of December 31, 2012.
Police – Mayor Heerdt recognized Officer Karl Koford for his five years of full time service to the community. Police Chief Callahan recognized Office Koford with a commendation for his work on the Mock Crash drill at BLHS Hector Campus on May 3, 2012. Officer Koford also received a Distinguished Service Award for his role in the apprehension of an armed suspect on March 16, 2012.
The council discussed the call-out policy with Police Chief Callahan. He will draft an outline for the council to look at for the January meeting.
Public Works – The city has been awarded a Water Fluoridation Quality Award. Congratulations to Jerome Schueller for his fine work in allowing the city to receive this award.
The Mayor thanked the Public Works employees for the good job in snow removal.
Administration – The council discussed their Property & Casualty Insurance.
As they have in the past they do not waive the monetary limits on municipal tort liability.
They would like more information on the equipment breakdown coverage. They are not interested in the accident plan for city volunteers and would like Hoyhtya to contact the city attorney for his recommendation on the liabilities on the Corn Chaff events for the city.
Motion to enter into a contract with Conway, Deuth & Schmiesing for a three year auditing contract for: December 31, 2012 $14,400
December 31, 2013 $15,200
December 31, 2014 $15,900
By Council Member Bergsma, second by Council Member Radermacher. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Motion to allow Police Chief Callahan and City Administrator Hoyhtya to attend the Blandin Leadership Training all costs paid for in a grant from Blandin by Council Member Radermacher, second by Council Member Olson. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Motion by Council Member Bergsma to approve Resolution 12-45 Adopting the 2013 Hector Municipal Budget with a second by Council Member Gentry. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
CITY OF HECTOR
RESOLUTION 12-45
A RESOLUTION ADOPTING THE 2013 HECTORS MUNICIPAL BUDGET
WHEREAS, sound financial planning by the City of Hector is the purpose behind the preparation of the 2013 municipal budget.
THEREFORE, BE IT RESOLVED, by the City Council of the City of Hector that the following revenues and expenditures of the City’s funds be adopted as the 2013 Municipal Budget for the City of Hector.
FUND REVENUES EXPENDITURES
GENERAL FUND $952,281 $915,625
COMMUNITY CENTER $ 13,783 $ 13,283
AIRPORT $ 42,361 $ 40,878
DEBT SERVICE FUNDS
1998 $ 20,789 $ 16,215
2004 $ 67,289 $ 55,800
FIRE HALL $ 22,857 $ 22,857
ENTERPRISE FUNDS
WATER $221,271 $203,300
SEWER $299,312 $290,944
GARBAGE $ 93,169 $ 89,727
SWIMMING POOL $ 56,381 $ 56,381
EDA $349,046 $243,937
BE IT FURTHER RESOLVED, that a summary of the revenues and expenditures be published in the monthly newsletter of the City.
Passed this 10th day of December 2012
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Jeff Heerdt, Mayor
ATTEST:
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Barbara M. Hoyhtya, City Administrator
Motion by Council Member Gentry to approve Resolution 12-50 Approving Fund Transfer with a second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
CITY OF HECTOR
RESOLUTION 12-50
A RESOLUTION TO APPROVE FUND TRANSFERS
WHEREAS, the maintenance of city funds and debt service funds provide financial responsibility;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hector, Minnesota; that the City administrator shall be permitted to conduct the following fund transfers for 2012:
General fund:
1. Community Center Fund $ 11,475.00
2. Swimming Pool Fund 29,860.00
3. Fire Department (Hall) 18,388.00
4. Debt Fund 6,132.00
Capital Fund:
1. Police Squad $ 2,895.00
2. Ambulance 13,000.00
3. Ambulance Equipment 5,593.00
4. Fire Turn Out Gear 1,703.00
5. Fire Equipment 10,000.00
6. Street Improvements 1,702.00
7. Sidewalk Repair 2,000.00
8. Storm Sewer Improvements 8,000.00
7. Heavy Equipment 12,423.00
8. Other Equipment 2,700.00
9. Park Improvements 546.00
10. Park Equipment 7,224.00
11. Library Equipment & Furnishings 1,000.00
12. Water Capital Improvements 26,616.00
13. Meter Replacement 5,173.00
13. Wastewater Improvements 30,970.00
14. Airport Improvements 32,955.00
15. LGA to Infrastructure Improvements 44,227.00
16. Office Equipment 1,000.00
Passed this 10th, day of December, 2012.
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Jeff Heerdt, Mayor
ATTEST:
______
Barbara M. Hoyhtya, City Administrator
Motion by Council Member Olson to approve Resolution 12-43 Adopting the Final Levy for 2013 for $604,634 with a second by Council Member Radermacher. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried
The council thanked Jeff Heerdt for his 27 years of service to the community as a Council Member and Mayor.
Motion to close the meeting at 8:30 p.m. for personnel evaluations for Police Chief Callahan and City Administrator Barbara Hoyhtya by Council Member Olson, second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Reopened the regular meeting at 9:15 p.m.
After coming back from the closed meeting the Mayor stated that the Police Chief and the City Administrator had satisfactory reviews and thanked them for their service to the community.
Motion to approve the following increases in wages for 2013:
Full time employees:
Pat Callahan $.50 per hour
Karl Koford $.50 per hour
Barbara Hoyhtya $.50 per hour
Mike Kenney $.50 per hour
Adrian Schiebel $.50 per hour
Jerome Schueller $.25 per hour
Part Time:
Kurt Kozel $.25 per hour
Barb Johnson $.31 per hour
By Council Member Gentry, second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
Schueller will be re-evaluated in 6 months and his wage will be looked at that time.
ADJOURNMENT
The meeting was adjourned at 9:23 p.m. with a motion by Council Member Olson, second by Council Member Bergsma. Bergsma, Gentry, Heerdt, Olson and Radermacher voted in favor, none voted against. Motion carried.
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Jeff Heerdt, Mayor
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Barbara M. Hoyhtya, City Administrator
CityCouncil2012Minutes12-10-12
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