CONCEPT BRIEF

Initiative Name / Business Area
Other Stakeholders
Requested By / Creation Date
Sponsor / Critical End Date
Business Drivers (Select one)
Risk Management / Compliance / Productivity / New Business Capability
Strategic Objectives(Select all applicable)
Enhancing learning and teaching
Growing internationalisation / Advancing research and knowledge translation
Ensuring organisational sustainability
Business Capability (Select one)
Risk Management & Governance
Stakeholder Management
Marketing, Recruitment, Partnerships
Curriculum, Planning and Design
Course Delivery / Student Lifecycle Management
Research Planning and Delivery
University Services
Human Resource Management
Financial Management / Asset Management
ICT Management
Operational Change Management
Ancillary Services
Initiative Detail
High Level Overview/Description
Provide a high level overview/description of the initiative and the expected business outcome
Proposed Benefits
Describe the business value/benefits that this initiative will deliver
Business Impacts
Who (Staff, Students, Service Centre) will be impacted by this change
Business Drivers and Risk
Describe the business drivers behind this initiative and the risks of not doing the initiative
Costs
Has the requestor any idea on the cost associated with this initiative e.g. resourcing, infrastructure, licensing, training, vendor/provider, resource backfill, data migration costs etc.
Business Assumptions (Regarding the Solution)
How does the requestor think this change will be delivered e.g. new system, change to an existing system, cloud solution
Business Effort
What business effort does the proposer think will be required e.g. defining requirements, changing processes, training, writing procedures etc.
Dependencies
List any dependencies relating to this initiative (i.e. systems, processes, projects etc.…)
Service Considerations
Select one Tier that support the service by selecting the relevant box.
Tick one box / Tier / SLA / Supported hours / Incident response / Allowable maintenance times / Cumulative outage duration (monthly) before SLA breaches
1 / 99.86% / 24*7*365 / 20 minutes / Midnight to 6am / 60 minutes
2 / 99.86% / Business hours plus weekends on approval / 75 minutes / Outside business hours / 60 minutes
3 / 99.48% / Business hours / 1 working day / During business hours
(as agreed with the business) / 90 minutes
4 / 99.08% / Business hours / 2 working days / During business hours
(as agreed with the business) / 120 minutes
To be completed by the it services centre
Architectural Assessment & Recommendation
Governance Approach:
Enterprise / Local
Solutions Options/Approach
Alignment to Architecture
Risks and Concerns
Dependencies
Estimated Costs
Project Size / Small / Medium / Large
High Level Estimate / Year 1 / $ / High Level Estimated
Savings/ Revenue
Increase / Year 1 / $
Year 2 / $ / Year 2 / $
Year 3 / $ / Year 3 / $
Year 4 / $ / Year 4 / $
Year 5 / $ / Year 5 / $
Total / $ / Total / $
Procurement Considerations
Expenditure Band / $2k / Credit card purchase.
$2k - $10k / Purchase Orders, Direct Purchase.
$10k - $250k / Purchase Orders, 3 written quotes to be appended to the Purchase Requisition.
$250k + / A tender process unless an approved exemption is granted through Procurement Plan.
Tender Type / An open tender will be conducted
A pre-qualified / expression of interest (EOI) tender will be conducted
A restricted tender will be conducted
Business Case Needed / Yes / No
Procurement Approach Summary
Recommendation Summary