SOUTHWEST KANSAS AREA COOPERATIVE DISTRICT

MINUTES OF THE March 20, 2018 BOARD OF DIRECTORS MEETING

MEMBERS PRESENTSherry Neier, Ashland; Matt Imel, Bucklin (via conference phone); Jill Wahl, Cimarron (via conference phone); Brian Leighty, Dighton (via conference phone);Jeff Heirs, Dodge City; Jaimie Boese (via conference phone), Fowler; Kyle Litton, Ingalls;Bill Carr, Jetmore; Ron Eakes (via conference phone), Kismet-Plains; Mitch Brenner(via conference phone), Meade; Jill Leis, Minneola and Earl Schafer (via conference phone), Spearville

DISTRICTS MEMBERS ABSENTNess City and Western Plains

SUPERINTENDENTS PRESENTJamie Wetig, Ashland; Kelly Lampe, Bucklin; Michael Stegman, Cimarron;Kenneth Harshberger, Meade and Daryl Stegman, Spearville

OTHERS PRESENT

John Maples, Interim Director; Shirley Goldsberry and Derrick Dizmang, Assistant Directors; Leesa Sneath, Clerk and Terie Julian, Treasurer

Board meeting was called to order by Jeff Heirs, Board Vice President, at 10:24 a.m.

ROLL CALL

Twelve board members were in attendance for a quorum.

AGENDA

Jeff Heirs (Dodge City) asked for a motion to approve the agenda. Amotion was made by Kyle Litton (Ingalls) to approve the agenda and seconded by Matt Imel (Bucklin). Motion carried unanimously (12-0)

RECOGNITION OF VISITORS

New board clerk, Leesa Sneath, and new treasurer, Terie Julian, were recognized. There were no other visitors.

MINUTES AND BILLS

After review and discussion of minutes and bills, a motion was made byBill Carr (Jetmore) to approve the minutes and bills, and seconded by Jill Leis (Minneola). Motion carried unanimously (12-0).

Board Minutes

March 20, 2018 DRAFT

SOUTHWEST PLAINS REGIONAL SERVICE CENTER REPORT

There was no Regional Service Center Report.

OLD BUSINESS

There was no old business.

NEW BUSINESS

  1. New Hires

Leesa Sneath was hired as Personnel Specialist. Terie Julian was hired as Finance Specialist. Rhonda Zordel was hired to the position of Payroll Specialist. Jessie Stapleton was hired to the position of Para Facilitator. Brian Leighty (Dighton) motioned to approve the new hires while Earl Schafer (Spearville) seconded the motion. Motion carried unanimously (12-0).

  1. Appoint New Board Clerk and Board Treasurer

Leesa Sneath was appointed the new Board Clerk and Terie Julian was appointed the new Board Treasurer. Mitch Brenner (Meade) made the motion to approve the new Clerk and Treasurer. Ron Eakes (Kismet-Plains) seconded it. Motion carried unanimously (12-0).

  1. Executive Session

At 10:28 am, Jill Leis (Minneola) made a motion to go into executive session for 25 minutes to discuss employee performance pursuant to the non-elected personnel exception under KOMA. Brian Leighty (Dighton) seconded. Motion carried unanimously (12-0). The first 10 minutes of Executive Session included the interim Director, Board Members and Superintendents. John Maples left at 10:39 am. The following 15 minutes included the Board Members and the Superintendents.

Open meeting resumed at 10:51 am.

  1. Budget

There was review and discussion regarding unencumbered cash balances and plans for them in the future.

  1. Executive Session

At 11:07 am, Kyle Litton (Ingalls) made a motion to go into executive session for 10 minutes to discuss teacher’s negotiation pursuant to the exception for employee-employer negotiations under KOMA. Jill Leis (Minneola) seconded the motion. Motion carried unanimously (12-0).

Open meeting resumed at 11:15 am.

Board Minutes

March 20, 2018 DRAFT

PERSONNEL REPORT

  1. New Hires for 2017-2018 School Year –None
  1. Retirements for 2017-2018 School Year–Sherry Neier(Asland) made a motion to accept the retirement of Mary Chappel, School Psychologist, SW Heights, effective at the end of the current school year. Brian Leighty (Dighton) seconded. Motion carried unanimously (12-0).

PARAEDUCATOR REPORT

  1. Resignation/Separation – New Hire List for March2018.

After review and discussion of the paraeducator report, a motion was made by Brian Leighty (Dighton) and seconded by Kyle Litton (Ingalls)to approve the resignation/separation – new hire list presented. Motion carried unanimously (12-0).

SUPERINTENDENTS’ REPORT

Kenneth Harshberger gave the superintendent report. There was discussion regarding the SWH bus accident. New Coop Staff, Negotiations, and working after retirement through KPERS were talked about along with the large amounts of open positions with minimal applicants.

MISCELLANEOUS BUSINESS

There was discussion on creating a budget work group, looking at assistant administrator applications and paying mileage vs purchasing coop cars.

ADJOURNMENT

There was no further business and there was a motion to adjourn the meeting by Bill Carr (Jetmore). A second was made by Kyle Litton (Ingalls) at 11:24 am.Motion carried unanimously (12-0).

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Approved By Attest By

Board PresidentBoard Clerk

Next Board Meeting Date: April 17, 2018

DRAFT