CLUB CONSTITUTION(Amended 2010)

1.Name.

The name of the Club shall be 'SHAW CROSS CLUB FOR YOUNG PEOPLE'and incorporate Shaw Cross Sharks ARLFC affiliated to BARLA and associated leagues.

The Clubrooms and premises of the Club shall be at Leeds Road, Shaw Cross, or at such address as the Club may determine.

2. Aims and objectives

The aims and objectives of the Club will be:

  • To promote and provide facilities for the amateur sport of Rugby League inthe Dewsbury and Batley area and community participation in the same.
  • The Club may also provide facilities for the playing and promotion of other suitable sports and activities.
  • To offer coaching and competitive opportunities in Rugby League.
  • To promote the club within the local community and in Rugby League.
  • To ensure a duty of care to all members of the Club.
  • To provide all its services in a way that is fair to everyone
  • To provide social facilities for its members and their families.

3. Membership

Membership of the Club shall be open to anyone interested in sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. [However, membership may be limited according to available facilities on a non discriminatory basis.]

The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

The Executive Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or the sport of rugby league into disrepute.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and all codes of practice that the Club has adopted.

Members will be enrolled in one of the following categories:

  • Full member.
  • Junior member.
  • Honorary member.
  • Life member.

Honorary members, who shall not be liable to pay an entrance fee or subscription, may be elected by the Club in general meeting.

Life members may be elected by the Executive Committee, following proposal & seconded by any ordinary members of the Club in writing to the secretary of the Executive Committee and payment of a one off life membership fee to be decided by the Club.

Honorary members shall be entitled to all the benefits and privileges of membership except that they shall not be qualified to be officers or members of the Executive Committee, or to vote as members.

4.Executive Committee members

The officers of the club will be:

  • President.
  • Chair.
  • Vice Chair
  • Secretary.
  • Treasurer.
  • 3 x Open Age Representative.
  • 3 x Junior Section representative
  • Bar Committee member.
  • Any other relevant position

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

5.The affairs of the Clubshall be managed by the Executive Committee of the Club.

The Executive Committee shall be responsible for:-

(a)The maintenance of the records of the Club and the expeditious treatment of all its correspondence.

(b)The recording of minutes of the meetings.

(c)The cash and bank accounts of the Club.

(d)The keeping of proper books of account and responsibility for receipts of entrance fees, subscriptions, grants, donations, gate receipts and any such monies relating to the Club income.

(e)The receipts and disbursements of all monies including monies raised from

entertainment's and other social functions in aid of the Club funds.

(f)The presentation to the Club members of statements of accounts showing the current financial position, and in particular the presentation to the Annual General Meeting of a statement of accounts for the proceeding year audited by a qualified accountant. The financial year of the Club will end on 30th June

(g)The keeping of a register of honorary, life Fulland Junior members of the Club.

The Executive Committee may appoint one or more sub-Committees for such purposes as it may deem appropriate. Three members shall constitute a quorum of the Executive Committee, and two a quorum of a sub-Committee.

Casual vacancies on such Committees shall be filled by the Executive Committee until the next Annual General Meeting.

6. Trustees

There shall be not more than eight trustees of the Club. The first trustees shall be appointed by the Executive Committee and the property of the Club (other than cash which shall be under the control of the treasurer) shall be vested in them to be dealt by them as the Executive Committee shall from time to time direct to resolution (of which an entry in the minute book shall be conclusive evidence). The trustees shall hold office until death or resignation or until removed from office by a resolution by the Executive Committee who may for any reason which may seem sufficient to a majority of them present and voting at any meeting remove any trustee or trustees from the office of trustee. Where by reason of any such death, resignation or removal it shall appear necessary to the Executive Committee that a new trustee or trustees shall be appointed or if the Executive Committee shall deem it expedient to appoint an additional trustee or additional trustees the Committee shall by resolution nominate the person or persons to be appointed the trustee or trustees. For purpose of giving effect to such nomination the chairman is here by nominated as the person to appoint new trustees of the Club within the meaning of section 36 of the Trustee Act 1925 and he shall by deed duly appoint the person or persons so nominated by the Committee as the new trustee or trustees of the Club and the provisions of Trustee Act 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment shall in favour of a person dealing bona fide and for value with the Club or the Executive Committee be conclusive evidence of the fact so stated.

7. Property and Funds

(i)The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by this constitution and all surplus income or profits are reinvested in the Club.

(ii)The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

(iii)The Club may also in connection with the sports purposes of the Club:

  1. sell and supply food, drink and related sports clothing and equipment;
  2. employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Executive Committee without the person concerned being present;
  3. pay for reasonable hospitality for visiting teams and guests; and
  4. indemnify the Executive Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

(iv)The Committee will have due regard to the law on disability discrimination and child protection.

8. Annual General Meeting

An Annual General Meeting (AGM) of the Club shall be held in every year, and there shall not be more than fifteen months between one AGM and the next. Notice of the day and time of the AGM shall be posted in the Club in the manner prescribed in rule 13 for a period of at least fourteen days before such day.

The AGM will receive a report from officers of the Executive Committee and a statement of the audited accounts.

Nominations for officers of the Executive Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 12.

The Executive Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9. A General Meeting of the Club may be summoned at any time by the Executive Committee. A General Meeting shall be summoned by causing a notice thereof to be posted in the Club premises in the manner prescribed in rule 13 for a period of at least fourteen days immediately before the day appointed for the meeting, but this period may be abridged in the discretion of the Executive Committee if the urgency of the business to be discussed in their opinion so requires.

A General Meeting may also be summoned following a written requisition to the secretary of the Executive Committee signed by one fifth of the members of the Club for the time being or thirty members whichever is the less, such requisition to state the nature of the business to be considered at the meeting.

At any General Meeting of the Club every member of the Club shall be entitled to be present, and every ordinary or life member shall be entitled to one vote upon every question raised. The Secretary shall take minutes of the proceedings at all General Meetings of the Club.

10.IntoxicatingLiquor

.The supply of intoxicating liquor in the Club premises will be permitted during hours which are to be determined by the Executive Committee of the Club from time to time. These times are to be displayed in a prominent position on the Club premises. No intoxicating liquor shall be supplied to members or any other persons on the Club premises otherwise than by or on behalf of the Club.

.The Executive Committee shall arrange the supply of intoxicating liquor by the Club to members, and to other persons on the Club premises, and shall secure the due observance of the provisions of the Licensing Act 1964, and all Acts relating thereto, and of any conditions attached to any registration certificate granted in respect of the Club premises.

.No person shall be paid at the expense of the Club any commission percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club; nor shall any person directly or indirectly derive any pecuniary benefit accruing to the Club as a whole.

11. Discipline and appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

A sub-committee of the Executive Committee (made up of at least [3] members of the Executive Committee) will meet to hear complaints within 21 Days (or such longer period as the Executive Committee deem appropriate to allow a proper investigation into the complaint) of a complaint being lodged. The committee has the power to takeappropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7days of the hearing.

There will be the right of appeal, within 7 days, by the person against whom the complaint was made to the Executive Committee following disciplinary action being announced. There will be no right of appeal if the person against whom the complaint was made does not attend the hearing. A sub-committee of the Executive Committee (made up of at least [3] members of the Executive Committee who to the extent possible shall not include any individual who sat on the initial hearing) should consider the appeal within 14 days of the Secretary receiving the appeal.

12. Conduct of Members

No betting or lottery shall be promoted by any member or officer on behalf or in any way connected with the club or any entertainment or event held by or in connection with the Club without the previous written authority of the Executive Committee.

The Executive Committee may suspend the membership of any member whose conduct, whether on the Club premises or elsewhere is or has been in the opinion of the Committee contrary to the interests of the Club or injurious to its reputation.

13. Notices

Each member shall keep the Secretary informed at the Secretary's office on the Club premises of that members' private address, or of some other address at which

communications may be addressed for him/her. Nevertheless, it shall not he necessary to send any notice intended for members generally to any member, by post or otherwise, except in the case of the notice convening any General Meeting for any purposes of the Rule 16. All notices shall be posted by being affixed in a prominent position on the Club premises in a part of the Club which is frequented by members; and it shall be the duty of the Secretary to ensure any such notice remains so exhibited throughout any period required in that behalf by under these rules.

14.Alterations and/or amendmentsto the constitution

(a) The constitution may be amended at a general meeting by two-thirds of the votes cast but not so as to jeopardise the Club’s status as a Community Amateur Sports Club as first provided for by the Finance Act 2002 and not in any event to alter its purposes (unless the procedure set out in 9. has been followed) or winding up provisions.

(b) The Club Purposes may be changed to include another eligible sport if the Committee unanimously agree and the voting members also agreed the change by a 75% majority of votes cast.

15. Exclusion of Liability

Neither the Club or any officer thereof shall be liable to any member or guest of a member for any loss or damage to any property occurring, from whatever cause, in or about the Club premises; nor any injury sustained by any of the aforementioned persons whilst on or entering or leaving the Club premises; and a notice to this effect shall at all times be displayed in a prominent position on the Club premises.

16. Dissolution

(i)Members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

(ii)The Executive Committee will then be responsible for the orderly winding up of the Club’s affairs

(iii)After settling all liabilities of the Club, the Executive Committee shall dispose of the net assets remaining to one or more of the following:

  1. to another Club with similar sports purposes which is a registered charity and/or
  2. to another Club with similar sports purposes which is a registered CASC and/or
  3. to the Club’s national governing body for use by them for related community sports.

17. Declaration

Shaw Cross Club for Young Peoplehereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Signed:Date:25 October 2010

Name: Chris Smith

Position: Club Chair

Signed: Date:25 October 2010

Name: Douglas Hird

Position: Club Secretary