Att4_2015IRWM_Budget_1 of 1South Orange County WMA

SOUTH ORANGE COUNTY WMA 2015 IRWMIMPLEMENTATION GRANT PROPOSAL

ATTACHMENT 4

BUDGET

  1. PROJECT BUDGET

The budget discussion includes the following proposed projects:

1.Dairy Fork Wetland

2.San Juan Aquatic Passage and Habitat Improvement

3.Crown Valley Park Entry Channel Improvements

4.Strategic Turfgrass Removal & Design Assistance Program

5.3A Water Recycling Plant Tertiary Expansion

6.Recycled Water Distribution Upgrade

7.County of Orange Grant Administration

1.Dairy Fork Wetland

Table 8 – Project Budget
Proposal Title: South Orange County WMA IRWM Implementation Grant Proposal
Project Title: Dairy Fork Wetland
Project serves a need of a DAC?: No (25% of Project area serves a DAC, but does not serve a need as defined by DWR).
Funding Match Waiver request?: No
Category / (a) / (b) / (c) / (d)
Requested Grant Amount / Cost Share: Non-State Funding Source* (Funding Match) / Cost Share: Other State Fund Source* / Total Cost
(a) / Direct Project Administration / $25,005.00 / $60,000.00 / 0 / $85,005.00
Task 1: Project Management / $12,165.00 / $60,000.00 / $72,165.00
Task 2: Labor Compliance Program / $6,440.00 / $6,440.00
Task 3: Reporting / $6,400.00 / $6,400.00
(b) / Land Purchase/Easement / $2,340.00 / $2,660.00 / 0 / $5,000.00
Task 4: Land Easement / $2,340.00 / $2,660.00 / $5,000.00
(c) / Planning/Design/Engineering/ Environmental Documentation / $38,553.00 / $43,468.00 / 0 / $82,020.00
Task 5: CEQA documentation / $15,822.00 / $17,778.00 / $33,600.00
Task 6: Permitting / $3,828.00 / $4,452.00 / $8,280.00
Task 7: Design / $16,487.50 / $18,587.50 / $35,075.00
Task 8: Project Performance Monitoring Plan / $2,415.00 / $2,650.00 / $5,065.00
(d) / Construction/Implementation / $334,102.50 / $561,972.50 / $896,075.00
Task 9: Contract Services / $934.00 / $1,060.00 / $1,994.00
Task 10: Construction Administration / $40,213.00 / $45,331.00 / $85,544.00
Task 11: Construction/Implementation Activities / $292,955.50 / $515,581.50 / $808,537.00
Subtask 11a: Mobilization and Demobilization / $7,050.00 / $7,950.00 / $15,000.00
Subtask 11b: Site preparation / $12,690.00 / $14,310.00 / $27,000.00
Subtask 11c: Install, construct, excavate / $269,455.00 / $489,081.00 / $758,537.00
Subtask 11d: Start up
testing / $3,760 / $4,240.00 / $8,000.00
(e) / Grand Total (Sum rows (a) through (d) for each column) / $500,000 / $568,100 / 0 / $1,068,100.00
*List sources of funding: OCTA Measure M2 Environmental Cleanup Program

Row (a) Direct Project Administration

Task 1: Project Management - The total budget for Project Management is $72,165. This portion of the total budget will cover a project manager and two support staff which are full time employees. The project manager will be responsible for 40% of the project, and the two support staff will be responsible for 60%. The project manager will be allotted 295 hours at a rate of $115 per hour, and the support staff will be allotted a combined 478 hours at a rate of $80 per hour per each staff member, as per the agreement negotiated by the city and the contractor.

Task 2: Labor Compliance Program - As per an agreement negotiated by the contactor and the city, the total budget for Labor compliance is $6,440 for the project manager which will have 56 hours available at a rate of $115 per hour.

Task 3: Reporting - As per an agreement negotiated by the contractor and the city, the total budget for Reporting is $6,440. This is to be utilized by the two support staff members for a combined 80.5 hours total at a rate of $80 per hour, per staff.

Row (b) Land Purchase/Easement

Task 4: Land Purchase - The easement required for the completion of the project is between Southern California Edison and the City of Aliso Viejo. As per the agreement between the two entities, the easement will cost the City of Aliso Viejo $5,000. This valuation was determined by Southern California Edison, as an easement permit and review fee.

Row (c) Planning/Design/Engineering/Environmental Documentation

Task 5: CEQA documentation - The city spent280 hours total at a rate of $120 per hour for a total budget of $33,600 for the site evaluation (surveys, biologist, etc.) required to issue a Notice of Exemption CEQA documentation for the wetland portion of the Project. The Dairy Fork Wetland Project was exempted from CEQA documentation. The CEQA documentation associated with the Arundo removal phase of the Project was completed in 2009 for all Arundo activities in the South Orange County Watershed Management Area (WMA) and is not included in the CEQA costs.

Task 6: Permitting - As per an agreement with the city and the contractor, $8,280 total was made available for the project manager to utilize for permitting for a total of 72hours at a rate of $115 per hour. The Streambed Alteration Agreement Permit for California Department of Fish and Wildlife was prepared by a contractor hired as the principle operator. The project will require a Construction General Permit and when appropriate will be completed by city staff.

Task 7: Design - The design for the Dairy Fork Wetland project was prepared by contracted certified professional engineers who are Qualified Stormwater Designers at a rate of $115 per hour for an allotted 305 hours, for a grand total design cost of $35,075. The project is at 100% (final) design.

Task 8: Project Performance Monitoring Plan - As per an agreement with the city and the contractor, $5,065 was made available to the project, for use by a support staff member for a total of approximately 65.8 hours at a rate of $77 per hour.

Row (d) Construction/Implementation

Task 9: Contract Services - As per an agreement between the city and the contractor, $1,994 was made available for contract services. The city engineer was allotted 2 hours at a rate of $137 per hour, and the assistant city engineer was allotted 20 hours at a rate of $86 per hour.

Task 10: Construction Administration - As per an agreement between the city and the contractor, $85,544 was made available for construction administration. The director of environmental services was allotted 85 full days of time at 50% of that time at a rate of $110.40 for 340 hours and a total cost of $37,536 for the purpose of environmental inspections. The city engineer was allotted 85 full days of time for 50% of that time at a rate of $86.40 for 340 hours is a total cost of $29,376 for the purpose of inspections. The city engineer was allotted 85 full days of time at 20% of that time at a rate of $137 for 136 hours anda total cost of $18,632 as the resident engineer on the project. All of the work associated with Arundo removal during the second phase of the Project will be administered through a separate contract. Based upon previous Arundo removal projects, costs for removal, disposal, successive herbicide treatments and onsite management of contract staff are estimated to be $20,000 per acre of Arundo removed. As current estimates indicate 5 acres of Arundo within the 9 acre riparian area will be removed as part of this project, a total cost of $100,000 is included in Task 11, the administration of which will be included in this total.

Task 11: Construction/Implementation - Table 8.1 shows the breakdown of Construction and implementation activities necessary to complete the project. All prices and quantities have been derived by estimation by the city engineer utilizing previous experience on similar projects. The combined cost of Task 11 is $808,537.

Table 8.1 Construction/Implementation Activities
Description / Qty Est / Unit Price / Total Cost
Mobilization / 1 / $10,000.00 / $10,000.00
Traffic Control / 1 / $5,000.00 / $5,000.00
Clearing and Grubbing / 1 / $10,000.00 / $10,000.00
Earthwork - Unclassified Excavation and Grading / 11,365.5 / $25.00 / $284,137.50
Compacted Dirt Maintenance Road Grading / 12,000 / $1.00 / $12,000.00
Maintenance - 90 days / 1 / $3,000.00 / $3,000.00
Temporary Watering / 1 / $5,000.00 / $5,000.00
SWPPP/WQMP / 1 / $5,000.00 / $5,000.00
Invasive Arundo Removal (contracted) / 1 / $100,000 / $100,000
Total Site Preparation/Labor Cost / $434,137.5

Subtask 11a: Mobilization/Demobilization - This subtask includes the mobilization and traffic control costs listed in Table 8.1 for a subtotal cost of $15,000.

Subtask 11b: Site Preparation - This subtask includes clearing and grubbing, compacted dirt maintenance road grading and the implementation of SWPPP and WQMP requirements as listed in Table 8.1. The subtotal cost is $27,000.

Subtask 11c: Installation, Construction, and Excavation - This subtask includes earthwork – unclassified excavation and grading at a total of $284,137.50 as listed in Table 8.1, Invasive Arundo Removal at a total of $100,000 as listed in Table 8.1, and the material costs at a total of $374,399.50 as listed in Table 8.2.Several previous Arundo removal projects within the Aliso Creek watershed have provided justification for an estimated cost of $20,000 per acre of Arundo removal; this will include removal, disposal, successive herbicide and resprout treatments as well as onsite management. Additionally, the total of $100,000 estimated for implementation of the Arundo removal phase includes biological observation to prevent adverse impacts from removal activities. The combined cost of the subtask is $758,537.

Subtask 11d: Start-Up Testing - This task includes 90 day maintenance and temporary watering as per Table 8.1 above. The total of this subtask is $8,000.

Table 8.2 Material Cost for Wetland Construction Phase
Description / Qty Est / Unit Price / Total Cost
Project Information Signs / 2 / $500.00 / $1,000.00
PCC Weir Structure / 2 / $10,000.00 / $20,000.00
Chain Link Fence / 800 / $75.00 / $60,000.00
26' Chain Link Gate / 2 / $500.00 / $1,000.00
Rock Lined Channel, 3" Crushed Aggregate / 25 / $400.00 / $10,000.00
Willow Wattle / 40 / $50.00 / $2,000.00
Eriophyllum Confertiflorum (Golden Yarrow) 1 gal / 7346 / $7.50 / $55,095.00
Bidens Laevis (Bur Marigo) 1 gal / 3272 / $7.50 / $24,540.00
Carex Senta (Roughsedge) 1 gal / 3192 / $7.50 / $23,940.00
Scripus Californicus (California Bulrush) 5 gal / 1708 / $32.00 / $54,656.00
Typha Domingensis (Southern Cattail) 5 gal / 1173 / $32.00 / $37,536.00
Artemesia Californica (California Sagebrush) 1 gal / 2926 / $7.50 / $21,945.00
Ergonium Fasciulatum (California Buckwheat) 1 gal / 3833 / $7.50 / $28,747.50
Melica Imperfect (Coast Range Melic) 1 gal / 3192 / $7.50 / $23,940.00
PVC Pipe, 12" diameter, SDR 26 / 200 / $50.00 / $10,000.00
Total Materials Cost / $374,399.50

2.San Juan Aquatic Passage and Habitat Improvement

Table8 –ProjectBudget
ProposalTitle: South Orange County WMA IRWM Implementation Grant Proposal
ProjectTitle: San Juan Aquatic Passage and Riparian Habitat Improvement
Project serves aneed of a DAC?:No
Funding MatchWaiver request?:No
Category / (a) / (b) / (c) / (d)
Requested Grant
Amount / Cost Share: Non-
State FundSource* (FundingMatch) / Cost Share: Other
State FundSource* / Total Cost
(a) / Direct Project Administration / $14,000.00 / $500.00 / $0.00 / $14,500.00
Task 1: Project Management / $7,000.00 / $0.00 / $0.00 / $7,000.00
Task 2: Labor Compliance Program / $0.00 / $500.00 / $0.00 / $500.00
Task 3: Reporting / $7,000.00 / $0.00 / $0.00 / $7,000.00
(b) / Land Purchase/Easement - Not Applicable / $0.00 / $0.00 / $0.00 / $0.00
(c) / Planning/Design/Engineering/ EnvironmentalDocumentation / $101,000.00 / $3,000.00 / $0.00 / $104,000.00
Task 4: CEQA/NEPA / $0.00 / $1,000.00 / $0.00 / $1,000.00
Task 5: Permitting / $0.00 / $2,000.00 / $0.00 / $2,000.00
Task 6: Design / $100,000.00 / $0.00 / $0.00 / $100,000.00
Task 7: Project Performance Monitoring Plan / $1,000.00 / $0.00 / $0.00 / $1,000.00
(d) / Construction/Implementation / $585,000.00 / $814,694.00 / $0.00 / $1,399,694.00
Task 8: Contract Services / $5,000.00 / $0.00 / $0.00 / $5,000.00
Task 9: Construction Administration / $120,000.00 / $0.00 / $0.00 / $120,000.00
Task 10: Construction/Implementation Activities / $460,000.00 / $814,694.00 / $0.00 / $1,274,694.00
Subtask 10a: Invasive weed removal / $50,000.00 / $0.00 / $0.00 / $50,000.00
Subtask 10b: Small Stream crossings and dams / $410,000.00 / $30,000.00 / $0.00 / $440,000.00
Subtask 10c: Large Bridge Construction / $0.00 / $784,694.00 / $0.00 / $784,694.00
(e) / GrandTotal(Sumrows(a)through(d)foreach column) / $700,000.00 / $818,194.00 / $0.00 / $1,518,194.00
*List sources offunding:
$30,000 from USFWS for implementation of dam removal in Trabuco Canyon and Holy Jim Canyon
$784,694 from Federal ERFO funds to replace crossing with a bridge

Row (a) Direct Project Administration

Task 1: Project Management – Forest Service will manage grant agreement. Includes preparing invoices and relevant documentation, and administrative responsibilities, such as coordinating with partnering agencies. Grant Administration: staff time of $50 per hour for 140 hours over 50 months. DWR grant request: $7,000United States Forest Service (USFS) funding match: $0

Task 2: Labor Compliance Program –Proof of Labor Compliance will be required as part of the contractor bid process in Task 10. Contract Services. Available upon request.Compliance: staff time of $50 per hour for 10 hours, over 42 months. DWR grant request: $0 USFS funding match: $500

Task 3: Reporting – Prepare required reporting documentation throughout life of the grant.Grant Reporting: staff time of $50 per hour for 140 hours, over 48 months. DWR grant request: $7,000 USFS funding match: $0

Row (b): Land Purchase/Easement – Not Applicable

Land Purchase: Land and/or easement acquisition is not applicable because the Project area is located in the Cleveland National Forest (CNF), USDA Forest Service land.

Row (c) Planning/Design/Engineering/Environmental Documentation

Task 4: CEQA/ NEPA Documentation – 95% completed NEPA, CEQA, SHPO concurrence, and tribal and USFWS consultations are complete for the dam removal and stream crossings. An Environmental Assessment (EA) and Decision Notice (DN)/Finding of No Significant Impact (FONSI) are complete for the weed treatment. CEQA compliance for the invasive weed treatment will be tiered from the NEPA document and be completed by Feb 28, 2016. All public reviews have been completed. CEQA for the crossings is included in the cost of the 401/404 permits, which included Notice of Exemption (NOE).The total cost of CEQA planning for the weed treatment was $1,000.DWR grant request: $0 USFS funding match: $1,000

Task 5: Permitting – completed.This task included 401 permit from State Water Board and 404 notification to ACOE. Permitting is complete for the Project.The total cost of permitting was $2,000.DWR grant request: $0 USFS funding match: $2,000

Task 6: Design – Cost of designs includes: staff time, geotechnical investigation, topographic survey, basis of design report, and 100% final design. Designs: staff time of $50 per hour for 2,000 hours over 14 months. This task is currently 0% complete.Deliverable: 100% (final) Designs for two stream crossings. DWR grant request: $100,000 USFS funding match: $0

Task 7: Project Performance Monitoring Plan - Develop and submit a Project Performance Monitoring Plan.FS Staff time: $50 an hour for 20 hours, over 6 months. Currently 0% complete.Deliverable: Monitoring Plan. DWR grant request: $1,000 USFS funding match: $0

Row (d) Construction/Implementation:

Task 8: Contract Services – Costs will cover staff time and fees to conduct standard contracting procedure: contract preparation, advertisement, review of bids, award, and implementation for 2 smaller bridges.Forest Service Staff time: $50 an hour for 100 hours, over 12 months. Currently 0% complete.DWR grant request: $5,000 USFS funding match: $0

Task 9: Construction Administration –Construction administration costs are based on costs from similar stream crossing replacement with bridge projects on the Cleveland NF. Forest Service Staff time: $50 an hour for 2,400 hours, over 21 months. Currently 0% complete.DWR grant request: $120,000 USFS funding match: $0

Task 10: Construction/Implementation Activities –

Project implementation includes the following:

1) Removal of16 dams: 9 already removed in 2014, 7 proposed as part of the Project.

2) Project efforts to improve 3 stream crossings:

a. 1 larger bridge for larger stream crossing: An undersized culvert will be replaced with a large bridge.

b. 2 smaller bridges for stream crossings: Design of both smaller stream crossings; implementation of bridge to replace one stream crossing. The other bridge for the stream crossing will be funded by federal grant funds.

3) Invasive weed removal will occur along the 2 miles of stream for riparian habitat restoration

Costs, materials, and actions needed (dewatering, pedestrian access, etc.) for the replacement of the small stream crossing to a small prefabricated bridge is based on the 2013 Los Alamos bridge construction costs, (another crossing to bridge replacement project on the Cleveland National Forest (CNF). Amounts have been adjusted for inflation. The USDA Forest Service, Cleveland National Forest (Forest Service) has a long history of working on aquatic organism passage projects. In 2013, the Forest Service removed a stream crossing on the Tenaja Falls trail. In 2007, the Forest Service successfully replaced the Holy Jim Road crossing (adjacent to the project area) with a bridge for a cost of $30,000, as reflected in Table 8 and under Subtask 10b. In 2001, the Forest Service built a bridge across Pine Creek, replacing an inadequate crossing. Costs for the dam removal are based on the 2014 removal of 9 dams. Seven (7) more dams will be removed as proposed in the Project.

The contract for the large bridge has already been awarded at a total cost of $784,694, as discussed in subtask 10c.

Subtask 10a: Invasive weed removal-- Costs are based on other invasive weed removal projects on the CNF. Task will be completed through a participating agreement or contract using Crew time and biomass removal. Approximately 5 acres along 2 miles of creek will be treated. Task will begin in 2016 and completed by December 2018, for a total of 45 months, and is currently 0% complete.Crew time: Estimated at $15 an hour for approximately 2,333 hours. Biomass removal (may include piling, burning, chipping, haul): Lump sum $15,000. DWR grant request: $50,000 USFS funding match: $0

Subtask 10b: Small Stream crossings and dams--Costs include removal of 16 dams and replacement of one small stream crossing with a single lane, prefabricated bridge. In 2014, the Forest Service began the project and removed 9 of the dams. The proposed project costs are based on contracts of other stream crossing replacement projects on the CNF. A contingency of 5% was included to account for variations in contract bid and unforeseen on-site issues during stream crossing construction based upon previous experience with similar projects.Estimates of activities include contracted crew time and equipment use. Task will begin 2017, will be completed Dec 2018 for a total of 21 months, and is currently 0% complete.

In 2007, the Forest Service successfully replaced the Holy Jim Road crossing (adjacent to the project area) with a bridge. As reflected in cost share column in Table 8, $30,000 from USFW was used for funding implementation of dam removal in Trabuco Canyon and Holy Jim Canyon.DWR grant request: $410,000 USFS funding match: $30,000

Survey and staking: $5,000

Removal of existing structure and Site Prep: $80,000

Materials (Aggregate base, Concrete, Railings, Signs, Erosion Control, Riprap): $68,000

Structure—small, single lane prefabricated bridge: $124,000

Dewatering of site during construction: $5,000

Pedestrian Access (to be designed by project designs): $5,000

Stream Simulation—channel restoration (designed by project designs): $38,000

Mobilization of equipment: $65,000

Contingency ~5%: $20,000

Trabuco/Holy Jim dam removal of 9 dams: $30,000 completed 2014

Subtask 10c: Large Bridge Construction--Contract has been awarded. Contract cost includes all necessary equipment (use of), mobilization, site prep and removal of existing structures, materials (concrete, aggregate base, concrete, pavement, riprap, erosion control, signs, railings, etc.), temporary crossings (vehicle and pedestrian), stream simulation, dewatering, contracted crew time. Copy of contract available upon request. Task will begin August 2015, will be completed December 2016 and is 0% complete.Large bridge construction implementation contract: $784,694

As reflected in cost share column in Table 8, $784,694 from Federal Emergency Relief for Federally Owned Roads (ERFO) funds will be used to replace crossing with a large bridge.DWR grant request: $0 USFS funding match: $784,694

3.Crown Valley Park Entry Channel Improvements

Table8 –ProjectBudget
ProposalTitle: South Orange County WMA IRWM Implementation Grant Proposal
ProjectTitle: Crown Valley Park Channel Entry Improvements Project
Project serves aneed of a DAC?:No
Funding MatchWaiver request?:No
Category / (a) / (b) / (c) / (d)
Requested Grant
Amount / Cost Share: Non-
State FundSource* (FundingMatch) / Cost Share: Other
State FundSource* / Total Cost
(a) / Direct Project Administration / $0.00 / $39,210.00 / $0.00 / $39,210.00
Task 1: Project Management / $0.00 / $19,600.00 / $0.00 / $19,600.00
Task 2: Labor Compliance Program / $0.00 / $17,510.00 / $0.00 / $17,510.00
Task 3: Reporting / $0.00 / $2,100.00 / $0.00 / $2,100.00
(b) / Land Purchase/Easement: Not Applicable / $0.00 / $0.00 / $0.00 / $0.00
(c) / Planning/Design/Engineering/ EnvironmentalDocumentation / $0.00 / $787,745.00 / $0.00 / $787,745.00
Task 4: Feasibility Studies / $0.00 / $92,433.00 / $0.00 / $92,433.00
Task 5: CEQA Documentation / $0.00 / $2,100.00 / $0.00 / $2,100.00
Task 6: Permitting / $0.00 / $40,303.00 / $0.00 / $40,303.00
Task 7: Design / $0.00 / $648,909.00 / $0.00 / $648,909.00
Task 8: Project Performance Monitoring Plan / $0.00 / $4,000.00 / $0.00 / $4,000.00
(d) / Construction/Implementation / $700,000.00 / $5,671,307.00 / $0.00 / $6,371,307.00
Task 9: Contract Services / $0.00 / $176,981.00 / $0.00 / $176,981.00
Task 10: Construction Administration / $0.00 / $294,968.00 / $0.00 / $294,968.00
Task 11: Construction/Implementation Activities / $700,000.00 / $5,199,358.00 / $0.00 / $5,899,358.00
Subtask 11a: Mobilization & Demobilization (Phase 2) / $0.00 / $115,674.00 / $0.00 / $115,674.00
Subtask 11b: Site Preparation (Phase 2) / $0.00 / $479,021.00 / $0.00 / $479,021.00
Subtask 11c: Install, Construct, Excavate (Phase 2) / $700,000.00 / $4,504,663.00 / $0.00 / $5,204,663.00
Subtask 11d: Improve Irrigation Water Supply (Phase 1) / $0.00 / $100,000.00 / $0.00 / $100,000.00
(e) / GrandTotal(Sumrows(a)through(d)foreach
column) / $700,000.00 / $6,498,262.00 / $0.00 / $7,198,262.00
*List sources offunding:
Orange County Transportation Authority Tier 2 Environmental Cleanup Program grant of $1,621,962
Moulton Niguel Water District infrastructure reimbursement grant estimated at $200,000.
All other funding from City of Laguna Niguel General Fund and Asset Reserves

Row (a) Direct Project Administration