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REGION IV FAMILY OUTREACH, INC.

POSITION DESCRIPTION

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I.POSITION IDENTIFICATION

Title:General Ledger Accounting SpecialistCurrent Grade:6

Work unit:Business Office - Helena

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II.ASSIGNED DUTIES AND TASKS

Position overview:

Under general oversight of the Accountant this position performs accounting;budgeting; and administrativesupport functions andassists in ensuring accurate and timely financial records. Works with the Accountant to reconcile General Ledger Accounts, bank accounts, and prepares and enters monthly Journal Entries. The position will assist with entering of Accounts Receivable transactions as needed. At fiscal year end the position will assist in preparing for the annual audit. The position reports to the Business Office Manager.

A.General Ledger and Budget Maintenance70%

Perform accounting and budgeting work to ensure completion of financial statements in an accurate and timely manner and in compliance with corporate policy and accounting practices, under the oversight of the Accountant.

  1. Assists with reconciling liability accounts and preparing adjusting entries in the General Ledger.
  1. Reconciles agency bank account.
  1. Maintain and make necessary adjustments to records and/or financial journals.
  1. Balance entries and make necessary corrections.
  1. Maintains support documents records.
  2. Posts debits/credits to proper accounts.
  1. Verify amounts and codes on various supporting documents for accuracy.
  1. Enters monthly funding source allocations for direct client expenses related to staff salaries, benefits and travel, as received from the Accountantin the General Ledger.
  1. Performs financial systems maintenanceas directed by the Business Office Manager.
  1. Receives and processes payments received in-house and electronically for accuracy and timely transaction recording.
  1. Generates and distributes financial reports as scheduled/requested.
  1. Assists Accountant with generating, reconciling and maintaining agency budget.
  1. Generates and distributes budget reports as scheduled/requested.

B.Administrative Support Functions 15%

  1. Performs administrative functions to support Business office staff, including; preparation of Excel spreadsheets, phone support, filing, and other miscellaneous office functions.
  1. Assists in maintaining the Business Office Handbook.
  1. Assists in preparing correspondence, meeting agendas and minutes, managing appointments and other functions as necessary to support the Business Office Manager.

C.Audit Assistance 10%

Assist the Accountant with annual audit preparations.

  1. Gathers supporting documentation requested by the auditors, as directed by the Accountant.
  1. Generates and distributes financial reports necessary to complete the audit, as directed by the Accountant.
  1. Meets fiscal year-end and audit timelinesrequired to reconcile General Ledger transactions.
  1. Assist Accountant in performingfinal year-end accounting adjustments and system closing.

D.Other duties as assigned 5%

Perform a variety of other budget, accounting and administrative tasks, as assigned by the Business Office Manager. This includes attending on-going education and training as directed. Contribute to team effort by accomplishing related results as needed.

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III.REPORTING REQUIREMENTS

This position reports to the Business Office Manager. The position is held accountable for the integrity and timeliness of General Ledger, Budget and Audit functions with the oversight of the Accountant. Work must comply with corporate, state, and federal policies and regulations and is subject to external audit.

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V.WORK RELATIONSHIPS/PERSONAL CONTACTS

The position involves contacts with the Business Office staff, Program Managers and others to coordinate accounting and related administrative activities and to resolve problems.

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VI.WORKING CONDITIONS

Work is performed in a normal office environment. The position may involve overtime and weekend work during peak workloads. The position involves physical demands associated with working on a computer, communicating over the phone and in person, and light lifting and filing.

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VII.KNOWLEDGE, SKILLS, AND ABILITIES

The position requires knowledge of the principles and practices of accounting and administrative office functions. The position requires an understanding of Generally Accepted Accounting Principles (GAAP); information systems including automated accounting applications; presentation methods and techniques; business English, spelling, grammar, and punctuation; and computers and related applications, Family Outreach Personnel policies, procedures, and precedents, employment law, and program requirements.

The position requires skill in analyzing problems and developing creative solutions; conducting research; and in the operation of a personal computer including typical business applications (word processing, spreadsheets, databases, accounting applications), and accounting information systems. The position requires strong written communication skills

The position requires the ability to plan, organize, and direct work and evaluate results and alternative strategies; quickly and accurately analyze complicated information and make sound judgments; analyze accounting and other problems and find solutions; work independently; learn, apply, and communicate policies and procedures; communicate and perform effectively and diplomatically with personal contacts; be flexible and adapt to change; maintain effective working relationships with others; to use computers, including spreadsheet and automated accounting programs; adapt to changes in technology; and use standard office equipment.

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VIII.QUALIFICATION REQUIREMENTS

The necessary knowledge, skills and abilities are typically acquired through a combination of education and experience equivalent to a associate’s degree in accounting or a related field (with upper-level accounting courses), and two years progressively responsible experience including budgeting, accounting, and computer experience. Non-profit accounting and budgeting experience is preferred.

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VIX.APPROVAL AND DATE

JOB DESCRIPTION ACKNOWLEDGEMENT

I HAVE REVIEWED THE POSITION PROFILE FOR A General Ledger Accounting SpecialistAND I ACKNOWLEDGE THAT I KNOW AND UNDERSTAND MY DUTIES AND RESPONSIBILITIES AS AN EMPLOYEE OF FAMILY OUTREACH INC.

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3/19/14 CMS, LLC