Hindustan Aeronautics Limited
Aircraft Division

Bangalore Complex

Vimanapura Post, Bangalore – 560 017 (INDIA)

TENDER DOCUMENT

Name of the Work / : / Indigenization of Hand Controller (P/N PS 119103 3)
Tender Document No. / : / A/BA3/1915-8/JAG
Tender Type / : / TWO BID SYSTEM
Due Date & Time for submission / : / 17September 2015, 23.55 hrs.
Date & Time of Opening Technical Bid / : / 18September2015, 10.00 hrs.

Note : For any clarifications regarding tender terms and conditions please feel free to contact us before uploading of tender documents.

You are requested to quote in two bid system (Technical Bid and Price Bid).

Technical Bid should contain only the compliance matrix to HAL’s technicalSpecification (placed at

Annexure A), scanned image , PDF of demand draft ofEMD and any relevant product information other

than pricing. Any additionalrelevant information to be uploaded separately and should be available

duringtechnical bid opening. Technical bid which includes pricing will be summarily rejected.

Price/Commercial bid should include the duly filled price scheduleformat attached at Annexure –Band

other commercial terms and conditions.Any additional information may be provided in the additional

worksheet attached at Annexure-C.

Hindustan Aeronautics Limited

Aircraft Division (BC)

Post Bag No: 1788, Vimanapura Post, Bangalore – 560 017 (INDIA)

INVITATION FOR TENDERS (IFT)

Bidders are requested to submit their proposals (TechnicalBid and Price Bid) on-line at HAL’s e-procurement portal ( or linked to e-procurement through Tenders not submitted through e-procurement portal will not be considered and will be rejected(No hard copies of Technical Bid and Price Bid should be submitted).

IFT No / A/BA3/1915-8/JAG
Name of the Work / Indigenization of Hand Controller (P/N PS 119103 3)
Tender Document No. / A/BA3/1915-8/JAG
Due Date & Time for submission / 17 September 2015, 23.55 hrs.
Tender Opening date & Time / 18 September 2015, 10.00 hrs.
IMPORTANT: PLEASE INDICATE THE ABOVE TENDER NO. IN ALL YOUR CORRESPONDENCE.

Dear Sir(s) / Madam,

Hindustan Aeronautics Ltd. AIRCRAFT Division located in BANGALORE intends to procure the item specified below :

(i) / Description / Indigenization of Hand Controller
(ii) / Part number / PS 119103 3
(iv) / Quantity / Prototype - 3 Nos
Bulk quantity - 1 No

SPECIAL NOTES

1. This enquiry is for development, manufacture and supply of hand controller along with acceptance test report.

2. Three numbers prototype to be supplied initially for carrying out qualification testing.

3. Supplier to prepare drawings, test schedule, technical documents in co-ordination with design liaison engineering, aircraft division and the same has to be approved by DGM (DLE)

4. On completion of type test as per agreed test schedule necessary approval to be obtained from HAL QC and DGAQA and the drawings to be firmed up and frozen for use in production.

5. The production batch has to be fabricated strictly as per the frozen drawings after the clearance of prototype and to be inspected as per the production acceptance test procedure.

6. Supplies should cover inspection and test certificate and acceptance test report duly co-ordinated by HAL QC and DGAQA.

7. The supplier should confirm while quoting about the possession drawings, sample and other technical details to manufacture the quoted part.

8. For technical design clarifications and technical details it is requested to contact DLE, aircraft division - 2232 3062 or 2232 1303

PART -I

(i) / Description / Indigenization of Hand Controller
(ii) / Technical specification / AS PER ENCLOSED TECHNICAL SPECIFICATIONS
Essential Parameters
Desirable Parameters
Quality requirement
Performance parameter
Drawing reference
(ii) / HAL's sample reference (wherever applicable) / Sample (if applicable) to be obtained through design liaison engineering department, aircraft division, HAL based on availability

TERMS AND CONDITIONS

Delivery Terms: F.O.R HAL Aircraft Division Stores, Bangalore.

Packaging Conditions: The contractor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the contractor. Each package shall contain a packing note quoting purchase order number and date showing its contents in detail. Each shall be properly marked with purchase order No., consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit.

Mode Of Transport: BY ROAD TO HAL AIRCRAFT STORES

Receipt & Dispatch: The contractor is responsible for obtaining a clear receipt from the transport authorities specifying the goods dispatched. He will not book any consignment on a `said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on `said to contain' basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

Other conditions: Functional checks will be carried out on aircraft. HAL will not provide any production facility for the manufacturing of the item.

The following may kindly be noted:

1.Bidder must follow the e-tendering instructions..

2.Date and Time of Opening of Technical Bid:18-September-2015, 10.00Hrs

(Note: If the particular day happens to be a declared holiday in Aircraft Division, HAL, Bangalore, the next working day shall be considered.)

3.Contact Person: Engineer (Purchase)-BA3, Hindustan Aeronautics Limited, Aircraft Division, Bangalore – 560017, Karnataka, India.

Ph. No. +91 80- 2232 2186, Fax: +91 80-22315188.

E-mail:

HINDUSTAN AERONAUTICS LIMITED

AIRCRAFT DIVISION (BC)

Post Bag No. 1788, Vimanapura Post, Bangalore – 560 017 (India)

E-Tender Instructions for submission of Bids at HAL’s e-procurement portal (

  1. The Tender (bids) should be submitted through e-Procurement Portal of Hindustan Aeronautics Limited ( or link to e-Procurement portal through ). Vendors need to get registered with HAL e-Procurement portal to submit their bids online. The tender documents can be downloaded free of cost from the e-Procurement Portal as well as from HAL website ( Bidders should have Class III Digital Signature Certificate (DSC) and registration with HAL’s e-procurement Portal for submission of Bids.
  1. Class III Digital Signature Certificate (DSC) with organization name is a mandatory requirement for suppliers to participate in e-Procurement activities. Class III DSC may be obtained from any of the Certifying Authority(CA's) mentioned below (Visit- for further details):

i)M/s TCS, (

ii)M/s e-Mudra, (

iii)M/s (n) Code solutions, (

iv)M/s Safescript(Sify) (

Suppliers/ vendors have to obtain Class III DSC from any of the above CA's and then register in the HAL e-Procurement portal for participation in e-tender. In case any assistance is required, vendors may contact our e-procurement service provider at the following address:

M/s Antares Systems Ltd.,

#24 Sudha Complex

3rd stage 4th block

Basaveshwaranagar

Bangalore 560079, India

e-mail ID’s:

Ph: + 91 80 40482000

Contact Persons:

Mrs. Hema - + 91 80 40482000 ext 113

Mr. Vinay B.P -Mob: + 91 9448224342

Mr. Manohar Mob: + 91 9342106845.

Alternatively, you may also contact:

Manager (Purchase) / Dy. Manager (Purchase)-BA3

Tel: +91-80-2232 2186 / 2232 1219

e-mail:

  1. Bidders are also requested to go through instructions/ user manual hosted in HAL e-procurement portal for submission of bids.
  1. The bids should be submitted in Technical and Price Bid as per the instructions given at Instructions to Tenderers (ITT). Technical bid containing price will be rejected.

(Note: Each document size (attachment size of document) for uploading in e-procurement portal is restricted to 5MB. If the size of the document is more than 5 MB, you are requested to Zip /split the file size and submit as applicable.)

  1. The Commercial offer (Price bid) should not be submitted in hard copy. Offer submitted through e-procurement portal will only be considered.
  1. Submission of EMD (Earnest Money Deposit): Strictly as per the instructions given at Instructions to Tenderers (ITT).

(Refer Tender Terms & Conditions for details regarding submission of Tender EMD value etc. EMD is mandatory)

  1. The tender (bids) should be submitted online at website only on or before the due date and time specified in the tender. The server date and time as appearing on the HAL e-Procurement portal ( will only be considered for the cut-off date and time for receipt of tenders. Offers sent through post, courier, fax and e-mail will not be considered. Late/delayed offers will not be considered.
  1. HAL will not be responsible for the cost incurred in preparation & submission of bids including the cost towards obtaining digital certificate.

9. Bidders shall be required to arrange all resources including Digital Signature Certificate (DSC) and Internet connections at their own cost for participating in online tenders at HAL shall not be responsible for any delays whatsoever in receiving as well submitting offer (online), including connectivity issues.

Hindustan Aeronautics Limited

Aircraft Division (BC)

Post Bag No: 1788, Vimanapura Post, Bangalore – 560 017 (INDIA)

INSTRUCTIONS TO TENDERER (ITT)

  1. The invitation of Tender is open to all interested agencies who meets the SCOPE OF SUPPLY.
  2. The Tenderer shall bear all costs associated with the preparation and submission of the Tender, and HAL, will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the Tendering process.
  3. Tenderer is to ensure compliance of all provisions of the Tender Document and submit their tender accordingly.
  4. HAL reserves the right to reject any or all the Tenders received at its discretion without assigning any reason whatsoever.
  5. Tenderer should not be under liquidation, court receivership or similar proceedings.
  6. Tenderer should not be 'blacklisted' by any Central Government PSU / Government Department.
  7. Job executed by a Tenderer for its own concern cannot be considered as experience for “Tender Evaluation Criteria (TEC)".
  8. The company should be a registered company and a copy of the VAT / CST / Service Tax registration certificate (as the case may be) need to be attached.
  9. The Tenderer is expected to examine all Instructions, Annexures, Terms and Specifications of the Tender Documents. The ITT, together with all its attachments thereto, shall be considered to be read, understood and accepted by the Tenderer.The same shall be deemed to form an integral part of the Contract to be entered for this Job/Service. Failure to furnish all information required by the Tender Documents or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at Tenderer's risk and may result in the rejection of the Tender.
  10. Tenders not submitted in the prescribed format are liable to be rejected.
  11. In the event of a tender being submitted by a Partnership Firm, the tender must be signed separately and legibly by each Partner member of the firm or their absence a person holding the Power of Attorney on behalf of the firm concerned. In the latter case, a copy of the Power of Attorney duly attested by a Gazetted Officer must accompany the tender.
  12. The tendered rate of item(s) against which no rate or amount is entered by the tenderer, will be taken as ZERO and the amount of such items shall be deemed to have been covered by the rate, quoted for other items.
  13. A prospective Tenderer requiring any clarification(s) of the Tender Documents may notify HAL in writing or by fax or e-mail at HAL's mailing address (stated in the Invitation for Tender) not later than Seven (07) days prior to the Tender Due Date. HAL may, if deem appropriate, respond to the request for clarification.
  14. At any time prior to the deadline for submission of Tenders, the Company (HAL) may, for any reason, whether on its own requirement or in response to a clarification requested by prospective Tenderers, modify the Tender Documents by issuing addenda / corrigenda.
  15. Any addendum / corrigendum thus issued shall be part of the Tender Documents.
  16. The Company may, at its discretion, extend the due date of submission of Tenders in order to allow the Tenderers a reasonable time to furnish their most competitive Tender taking into account the addenda / corrigenda issued.
  1. DOCUMENTS COMPRISING THE TENDER: The Tender prepared by the Tenderer shall comprise the following:
  1. Part - I: Technical Bid shall contain the following:
  1. The following details are to be uploaded to the Web Site :

i)Technical Compliance Statement is to be uploaded as per the format given of the Tender Document.

ii)Other information / documents as deemed appropriate by the Tenderer.

Note :For any clarifications regarding tender terms and conditions please feel free to contact us before uploading of tender documents. HAL WILLNOT BE RESPONSIBLE FOR ANY INTERNET RELEATED ISSUES.

Instructions for filling the Price Bid:

  1. The price quoted shall be for F.O.R HAL Aircraft Division, Bangalore Delivery.
  1. Applicability of taxes (sales tax, Excise duties, Octroi etc..) should be explicitly to be indicated by the vendor in his response either in percentage or in absolute terms. In absence of this input the offer would be considered all inclusive.
  1. The tenderers are required to take into account while quoting their rates, all the factors including any fluctuations in the Market Ratesetc., No claim will be entertained on this account after acceptance of the tender or during the currency of the Contract.
  1. Conditional discount, if offered, shall not be considered for evaluation.
  1. The cost of any other item / services, which are considered necessary for completion of the job, is deemed to have been included in the offered prices.
  1. Prices shall be written both in words and figures. In the event of any difference, the price in words shall be valid and binding.

Hindustan Aeronautics Limited

Aircraft Division (BC)

Post Bag No: 1788, Vimanapura Post, Bangalore – 560 017 (INDIA)

TENDER GENERAL TERMS & CONDITIONS (TGTC)

“THE SELLER CONFIRMS AND DECLARES TO THE BUYER THAT THE SELLER IS THEORIGINALMANUFACTURER/LICENSOR/DISTRIBUTOR/STOCKIST/CHANNEL PARTNER OF THE STORES REFERRED TO IN THIS CONTRACT AND HAS NOT ENGAGED ANY INDIVIDUAL OR FIRM, WHETHER INDIAN OR FOREIGN WHATSOEVER, TO INTERCEDE, FACILITATE OR IN ANY WAY TO RECOMMEND TO HAL OR ANY OF ITS FUNCTIONARIES, WHETHER OFFICIALLY OR UNOFFICIALLY, TO THE AWARD OF THE CONTRACT TO THE SELLER; NOR HAS ANY AMOUNT BEEN PAID, PROMISED OR INTENDED TO BE PAID TO ANY SUCH INDIVIDUAL OR FIRM IN RESPECT OF ANY SUCH INTERCESSION, FACILITATION OR RECOMMENDATION. THE SELLER AGREES THAT IF IT IS ESTABLISHED AT ANY TIME TO THE SATISFACTION OF THE BUYER THAT THE PRESENT DECLARATION IS IN ANY WAY INCORRECT OR IF AT A LATER STAGE IT IS DISCOVERED BY THE BUYER THAT THE SELLER HAS ENGAGED ANY SUCH INDIVIDUAL/FIRM, AND PAID OR INTENDED TO PAY ANY AMOUNT, GIFT, REWARD, FEES, COMMISSION OR CONSIDERATION TO SUCH PERSON, PARTY, FIRM OR INSTITUTION, WHETHER BEFORE OR AFTER THE SIGNING OF THIS CONTRACT, THE SELLER WILL BE LIABLE TO FUND THAT AMOUNT TO THE BUYER. THE SELLER WILL ALSO BE DEBARRED FROM ENTERING INTO ANY SUPPLY CONTRACT WITH HAL FOR A MINIMUM PERIOD OF FIVE YEARS. THE BUYER WILL ALSO HAVE A RIGHT TO CONSIDER CANCELLATION OF THE CONTRACT EITHER WHOLLY OR IN PART, WITHOUT ANY ENTITLEMENT OR COMPENSATION TO THE SELLER WHO SHALL IN SUCH EVENT BE LIABLE TO REFUND ALL PAYMENTS MADE BY THE BUYER IN TERMS OF THE CONTRACT ALONG WITH INTEREST AT THE RATE OF 2% PER ANNUM ABOVE LIBOR RATE. THE BUYER WILL ALSO HAVE THE RIGHT TO RECOVER ANY SUCH AMOUNT FROM ANY CONTRACTS CONCLUDED EARLIER WITH HAL OR GOVERNMENT OF INDIA.”

“HAL HAS NOT APPOINTED ANY AGENT IN INDIA OR OUTSIDE INDIA FOR PROCUREMENT OF ANY ITEMS AND DEALS DIRECTLY WITH VENDORS. IN CASE ANY INDIVIDUAL OR FIRM APPROACHES YOU POSING THEMSELVES AS AUTHORIZED AGENT OF HAL, IT IS REQUESTED THAT YOU SHOULD NOT ENTERTAIN SUCH CLAIM AND IN ADDITION INFORM IMMEDIATELY TO HAL”. DESIGNATION OF THE OFFICER TO WHOM INFORMATION TO BE SENT SHOULD BE INDICATED.

In this tender document the following words shall have the meaning herein assigned to them:

  1. The "Company", "HAL" and "Accepting Authority" shall mean "Hindustan Aeronautics Limited".
  2. The "Successful Tenderer", "Contractor" shall mean the tenderer whose tender has accepted by the Company to execute the work as per scope of work to which these tender document pertains to and shall include his / their heirs, executers and administrators.
  3. "Engineer" shall mean representative of HAL.
  4. The term 'Bid' and 'Tender' and their derivatives (Bidder / Tenderer, Bid / Tendered / Tender, Bidding / tendering, etc.) are synonymous, and 'day' means 'calendar day'.
  5. "CONTRACT” or "TENDER" shall mean the entire contents of these documents viz.,
  1. PRICE :

1.1Price quoted should be on FOR destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

1.2Tenderers should clearly mention whether prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in price at a later date for ordering lesser quantities will not be agreed to.

  1. TAXES:

2.1Sales Tax: Rate of sales tax or any other tax chargeable should be clearly indicated in the offer / bid. If not indicated HAL will assume the rates quoted are inclusive of taxes.

2.2Excise Duty: Excise duty will be paid only on production of sufficient documentary evidence or a certificate from the Supplier for having paid the Excise duty at actual. The present rate and tariff details should be indicated.

  1. QUANTITY:

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted by bidder, at the price quoted without any reference to the bidder.

  1. PERIOD OF VALIDITY OF TENDER:

4.1The Tender shall remain valid for acceptance for 120 days from the 'Tender due date'. Company shall reject a Tender valid for a shorter period being non-responsive. Tenderer shall not be entitled during the said period of 120 Days, to revoke or cancel its Tender or to vary the Tender given or any term thereof.

4.2In exceptional circumstances, prior to expiry of the original Tender validity period, the Company may request that the Tenderer extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by fax / post / e-mail).