Bethel African Methodist Episcopal Church

Bethel African Methodist Episcopal Church

Request Form

Repair/Purchase /Rental and Supplies and Equipment

___ Supplies ___ Equipment ___ Repair/Replace

Name of Organization:

Requested by: Date:

Date Needed:

Request Description:

Reason for Request:

If purchase/rental, from what company?Approximate Cost:$

Name:

Address:

Phone Number:

Organization Contact Person: Phone No:

Office Use Only

Received by: Date:

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Date Ordered/Purchased:

Date Request Forwarded:To:

Date Request Completed

Handled By:

cc: Trustee Pro tem (as appropriate) Steward Pro tem (as appropriate)

(See other side for instructions)

Instructions

For Copying & Typing or other clerical assistance, be sure to:

(1)allow 48 hours turnaround time

(2)attach a copy or draft in format needed

(3)note who will proof, if needed

(4)Be advised that there is a charge for color copies and paper other than regular copy paper. (this amount will be debited to the organization’s account).

Space

Obtain and complete a Space and Facility Usage Form. It can be obtained from the Library. Space for meetings should be requested at least 48 hours prior. No telephone calls please.

Non-Bethel Members will pay a utility fee and a clean up fee in addition to fee levied by the Space/Facilities Committee for rental. Place completed form in Staff Assistant box in Library.

Purchase

Be specific (color, size, quality and price of items to be ordered) Note that if your account does not have sufficient funds, the order will be denied. Exceptions will be made only by the Trustee Board Executive Committee or Pastor, in that order.

Repairs/Clean Up

Be specific about where the need is located and when it was noticed.

Set-Ups

Should be requested on Space and Facility Usage Form. Please do not request from space and facility manager without having completed the proper form and receiving proper approval.

For additional instructions, please see Leola Moore for copying, typing, purchase, work, space, account membership and Use of Vans information.

See Facility Manager for repairs, clean-up, and set-ups.

Return this completed form to the Church Office and/or Administrative Coordinator.

Vans

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Obtain and complete a Van Usage Form. It can be obtained from the Library. Only drivers who have been approved by the Insurance Company can drive. Be sure to obtain information about eligible drivers. Organizations will pay the driver and for gas used. The van should be returned with a full tank of gas.

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