Ordinary Meeting of Council

Ordinary Meeting of Council

Minutes

held on

Monday, 22 March 2004

at 5.05 pm

PresentLord Mayor - Councillor Darling (in the Chair), CouncillorsBrown, Christian, Griffiths, Hunt, Jonovski, Kershaw (until 11.05 pm), King, Martin (from 5.09 pm), Mott, Pocock, Wood and Yates

In AttendanceGeneral Manager, Director Corporate and Governance, Director Environment and Planning, Director City Services, Manager Administration and Information Technology, Media Liaison Officer, Assistant Manager Traffic and Transport and Minute Clerk – L Watkins and D Laurenson

Council Minutes

22 March 2004

PAGE NO.

AGENDA

PAGE NO.

One Minute’s Silence – Late Jack Parker and Late Peter Bolt......

Petition – Traffic Issues – Virginia Street, North Wollongong......

Petition – Figtree Crescent and Princes Highway, Figtree......

Petition – Hunter Street, Balgownie......

Completion of Cordeaux Road Pathway......

Confirmation of Minutes of Ordinary Meeting of Council held on 23February2004

Confirmation of Minutes of Confidential Meeting of Council held on 23February 2004

Public Access Forum......

Item 1 - Audit and Governance Committee – 8 March 2004 – Minutes of the Finance Management Strategy Group Meetings held on 9December2003 and 10 February 2004

Item 2 – Audit and Governance Committee – 8 March 2004 – Strategic Internal Audit Plan 2003-2006 (Update)

Administrative, Works and Community Services Committee – 8March2004

Environment, Planning and Development Committee – 8 March 2004..

Item 1 – Environment, Planning and Development Committee – 8March2004 – Integrated Development Application – Demolition of Existing Golf Clubhouse and Erection of Four (4) Storey Licensed Premises (including Pro Shop, 20 x 1 Bedroom Serviced Apartments) and Parking for 168 Cars – Corner Corrimal and Bank Streets, Wollongong (D656/03)

Item 4A – Environment, Planning and Development Committee – 8March2004 – Development of Green Purchasing Procurement Policy

Item 6 – Environment, Planning and Development Committee – 8March2004 – Minutes of City of Wollongong Traffic Committee Meeting held on 25 February 2004

Development Application D882/03 – Lot A DP 404419 Nos 49-55 Cordeaux Road, Figtree – Integrated Development Application – Construction of 8 x 3 Bedroom Townhouses with Parking for 29 Cars

Central Wollongong Planning Committee – 9 March 2004......

Item 1 Lord Mayoral Minute – Production of History Book “Looking Forward Looking Back – A History of Wollongong City Surf Life Saving Club”

Item 2 ...... Notice of Motion – Councillor Kershaw – Garbage Collection

Item 3 Notice of Motion – Councillor Griffiths – Summit Meeting – Traffic and Parking Problems in Keiraville

Item 4 Notice of Motion – Councillor Pocock – Request for Urgent Round Table Conference in relation to Access to the Port Kembla Senior Citizens Centre

Item 5 ...... Notice of Motion – Councillor Pocock – Traffic Plans – Lot101 Berkeley Road, Berkeley

Item 6 Notice of Motion – Councillor Christian – Recognition of the Late Ken Dobbs

Item 7 Notice of Motion – Councillor Christian – Floodplain Management Committees

Item 8 Notice of Motion – Councillor Christian – Development Application D03/5157 – Bridge over Whartons Creek, Bulli

Item 9 ...... Notice of Motion – Councillor Christian – Rail Transport

Item 10...... Notice of Motion – Councillor Christian – Purchasing Policy

Item 11 ....Notice of Motion – Councillor Christian – Business Rates Relief

Mall Levy......

Item 12 Notice of Motion – Councillor Christian – Privatisation of State Water

Item 13 .....Notice of Motion – Councillor Christian – Coast Road Closure

Item 14 Notice of Motion – Councillor Christian – Sydney’s Second Airport – Wilton

Item 15 Notice of Motion – Councillor Christian – Council Budget Documents Papers

Item 16 ....Notice of Motion – Councillor Christian – Thomas Gibson Park

Item 17 ...... Notice of Motion – Councillor Christian – Liberty Swing

Item 18 Notice of Motion – Councillor Christian – New Lord Mayor – Charter of the People of the City of Wollongong

Item 19 Notice of Motion – Councillor Christian – Follow-Up on Planning and Environment Decisions

Item 20 Notice of Motion – Councillor Christian – Use of Unapproved Sandon Point Draft Development Control Plan as Planning Standard by Council Staff in Assessing Development Applications

Item 21 Notice of Motion – Councillor Martin – Lawrence Hargrave Drive – Road Closure

Item 22 Notice of Motion – Councillor Martin – Draft Development Control Plan – Thirroul

Item 23 Notice of Motion – Councillor Martin – Future of the Regent Theatre

Item 24 Notice of Motion – Councillor Martin – 40 kph Speed Zone – Princes Highway, West Wollongong

Item 25 ..Notice of Motion – Councillor Martin – Business Paper Timetable

Item 26 Notice of Motion – Councillor Martin – Central Wollongong Planning Committee

Item 27 Notice of Motion – Councillor Martin – Use of 3A General Business Zoning for Increased Residential Entitlements

Item 28 Notice of Motion – Councillor Martin – West Dapto Rural Ratepayers Concerns with Illawarra Escarpment Draft Plan of Management

Item 29 Notice of Motion – Councillor Martin – Electronic Display and Recording of Councillor’s Votes

Item 30 Proposed Draft Local Environmental Plan – Industrial Road, Unanderra (Part Lot 14 DP 1018210), for an RSPCA Animal Shelter (SU20579)

Item 31 Progress with the Development of Council’s Green Purchasing and Procurement Policy

Item 32 ..Minutes of the Russell Vale Golf Course Management Committee

Item 33 ...... Notes of the Cultural Advisory Committee Meeting held on 10March2004

Item 34 Notes of Ecologically Sustainable Development Liaison Committee Meeting held on 11 March 2004

Item 35 ...... Minutes of Sports Liaison Committee Meeting held on 16March 2004

Item 36 ...... Minutes of Library Liaison Committee Meeting held on 17March 2004

Notices of Rescission......

Notice of Rescission – Councillors Christian, Pocock and Martin – Item 6 - Environment, Planning and Development Committee - 8March2004 - Minutes of City of Wollongong Traffic Committee Meeting held on 25February 2004

Item 6 – Environment, Planning and Development Committee – 8March2004 – Minutes of City of Wollongong Traffic Committee Meeting held on 25 February 2004

Notice of Rescission – Councillors Christian, Mott and Griffiths – Item22 – Council General Business – 22 March 2004 - Notice of Motion – Councillor Martin – Draft Development Control Plan - Thirroul

Development Application D882/03 – Lot A DP 404419 Nos 49-55 Cordeaux Road, Figtree – Integrated Development Application – Construction of 8 x 3 Bedroom Townhouses with Parking for 29 Cars

Development Application D2004/295 – Lot 9 No 15 Olympic Boulevarde, Port Kembla

Vote of Thanks......

Minutes of Council Meeting 22/3/04

Council Minutes

22 March 2004

Minute No

One Minute’s Silence – Late Jack Parker and Late Peter Bolt

In recognition of the services to the City by the former Lord Mayor, the late Jack Parker, and former Alderman, the late Peter Bolt, Council was requested to observe one minute’s silence.

One minute’s silence was duly observed.

Petition – Traffic Issues – Virginia Street, NorthWollongong

Councillor Brown tabled a petition signed by 186 residents requesting that Council authorise the closure of the northern junction of Virginia Street and George Hanley Drive for a six monthly trial period. Councillor Brown requested that the matter be referred to the appropriate Division for consideration and reply.

Petition – Figtree Crescent and Princes Highway, Figtree

Councillor Griffiths tabled a petition signed by 300 residents requesting that the corner of the Princes Highway and Figtree Crescent, Figtree, remain the width it is now to enable two lanes turning out of Figtree Crescent and one lane turning in.

Councillor Griffiths advised that the Roads & Traffic Authority has not had any communication or consultation with residents affected by the traffic changes.

54RESOLVED on the motion of Councillor Griffiths seconded CouncillorKing that –

1An urgent meeting be held with the Roads & Traffic Authority on Tuesday, 23 March 2004.

2The QueenslandState Government policy standards and guidelines on public consultation on ways to better consult be presented to the Roads & Traffic Authority.

3A copy of Council’s consultation process be also provided to the Roads & Traffic Authority.

Attendance of Councillor

During discussion of the above item, the time being 5.09 pm, CouncillorMartin attended the meeting.

Petition – Hunter Street, Balgownie

Councillor Kershaw tabled a petition from residents of Hunter Street, Balgownie, requesting that Council undertake repairs in Hunter Street due to the rapid deterioration of the road.

55RESOLVED on the motion of Councillor Kershaw seconded Councillor Hunt that the matter be submitted to the appropriate Division for consideration and reply.

Completion of Cordeaux Road Pathway

Councillor King tabled a letter from Mr B Dellit expressing concerns that funds previously allocated for the provision of a pathway up to MtKembla will now only provide the installation of a 900 metre pathway up to the intersection of Boorea Boulevarde and Cordeaux Road.

56RESOLVED on the motion of Councillor King seconded CouncillorYates that Council honour its commitment to complete the shared pathway to Mt Kembla.

Confirmation of Minutes of Ordinary Meeting of Council held on 23February2004

57RESOLVED on the motion of Councillor Kershaw seconded CouncillorHunt that the Minutes of the Ordinary Meeting of Council held on 23February2004 (a copy having been circulated to all Members) be taken as read and confirmed subject to the time being 12.39 am when the meeting resumed into Open Council.

Confirmation of Minutes of Confidential Meeting of Council held on 23February 2004

58RESOLVED on the motion of Councillor Christian seconded CouncillorBrown that the Minutes of the Confidential Meeting of Council held on 23February2004 (a copy having been circulated to all Members) be taken as read and confirmed.

Public Access Forum

Councillor Martin advised that invitations have been issued to three gentlemen, Angelo Picca, Manager Adelaide United Football Club, RimoNagarotto, Australian Soccer League, and Garry Zadkovic, however they are currently not in a position to address the meeting as they are awaiting the finalisation of the guidelines for formation of the National Soccer League.

59RESOLVED on the motion of Councillor Martin seconded CouncillorMott that the gentlemen be advised that Council would be willing to proceed with the presentation once the National guidelines are announced.

Item 1 - Audit and Governance Committee – 8 March 2004 – Minutes of the Finance Management Strategy Group Meetings held on 9December2003 and 10 February 2004 – Report of Director Corporate and Governance (SP) 1/3/04

Work is continuing with regard to a number of other initiatives including organisational accounting policy and procedure, major projects and asset maintenance systems planning.

The Group monitors the internal audit program and organisational risk elements.

60RESOLVED on the motion of Councillor King seconded CouncillorGriffiths that the information be noted.

Item 2 – Audit and Governance Committee – 8 March 2004 – Strategic Internal Audit Plan 2003-2006 (Update) – Report of Director Corporate and Governance (SP) 1/3/04

KPMG has undertaken a risk assessment of all areas of operation and proposed an internal audit program for calendar 2003-2006 aligned to that risk profile. That report shows the extent and nature of control risks within the organisation and outlines the nature and extent of audit activity required in order that the overall risk profile(s) are improved, and that governance is optimised. Senior Management and Director input and buy-in has been obtained, education of those groups in regard to risk assessment is continuing and recommendations made as to those areas included in the Program and those that are not or cannot be reviewed directly.

The July 2003 Audit Committee meeting considered and agreed changes to the Audit Committee mandate and this in itself is essential to support the Internal Audit Program over the duration of its life. Development program(s) for Audit Committee members is currently under review.

The reviews conducted during 2003-04 to date include:

aSection 94 currency and compliance and revenue collection controls [provided to Oct 03 meeting];

bProgram for procurement compliance [provided to Oct 03 meeting];

cOH&S Systems Review [provided to Dec 03 meeting];

dLIS Controls [provided to Dec 03 meeting];

eInformation On Land Holdings To Support Strategic Decision-Making [attached];

fContribution Determination for WCC Printing [attached].

61RESOLVED on the motion of Councillor King seconded CouncillorGriffiths that a further paper be brought back to the Executive Management by 30 June 2004 to address the following issues raised, namely –

1The advantages of cost and time in purchasing a second hand printing machine for our inhouse print shop.

2What action is going to be taken to address the three unsatisfactory items identified under Table 4 of Attachment 1 to Item 2 (land holdings) and who is going to take that action?

3What work is being done in terms of our own potential in acquiring additional land holding in the West Dapto area?

Administrative, Works and Community Services Committee –8March2004

62RESOLVED on the motion of Councillor Mott seconded CouncillorChristian that Items1 to 7 inclusive of the Administrative, Works and Community Services Committee of 8March2004 be received and adopted.

Environment, Planning and Development Committee –8 March 2004

63RESOLVED on the motion of Councillor King seconded CouncillorBrown that Items2 to 4 inclusive, Item 5 and Items 7 to 9 inclusive of the Environment, Planning and Development Committee of 8March2004 be received and adopted.

64MOVEDCouncillor Wood seconded CouncillorHunt that –

1Council delegate authority to the General Manager to determine Development Application D656/03 for the approval of the application subject to conditions, including satisfactory traffic management and access outcomes.

2In relation to D745/03 for the redesign and construction of an 18 hole golf course and associated drainage works, that the information be noted pending the satisfaction of all outstanding issues.

3Council delegate authority to the General Manager and Director Environment and Planning to have urgent discussions with the Roads and Traffic Authority to seek to resolve the traffic management and access issues along Corrimal Street, Wollongong.

An AMENDMENT was MOVED by Councillor Martin seconded Councillor Mott that Council –

1Note that the issues relating to Development Application D656/03 are essentially resolved with the exception of:

asatisfactory traffic management and access outcomes; and

bthe related consideration of Development Application D745/03 for the redesign and construction of the eighteen hole golf course and associated drainage works.

2Delegate authority to the General Manager and Director Environment and Planning to have urgent discussions with the Roads & Traffic Authority to seek to resolve the traffic management and access issues along Corrimal Street, Wollongong.

The AMENDMENT on being PUT to the VOTE was LOST.

The MOTION was PUT and CARRIED.

Item 4A – Environment, Planning and Development Committee – 8March2004 – Development of Green Purchasing Procurement Policy

65RESOLVED on the motion of Councillor Kershaw seconded CouncillorJonovski that this item be considered in conjunction with Items 10 and31 of Council General Business of 22 March 2004.

66RESOLVED UNANIMOUSLY on the motion of Councillor Kershaw seconded CouncillorJonovskithat –

1Council receive the information contained in Item 31 of Council General Business of 22 March 2004.

2As part of the proposed draft General Procurement Policy and Procedures document to be presented to Council’s Senior Management Group on 29 March 2004, that an opportunity be taken to incorporate relevant aspects of the Southern Sydney Regional Organisation of Councils’ Environmental Procurement Policy.

Item 6 – Environment, Planning and Development Committee – 8March2004 – Minutes of City of Wollongong Traffic Committee Meeting held on 25 February 2004 – Report of Manager Strategic Planning (MR) 2/3/04

67MOVEDCouncillor King seconded CouncillorGriffithsthat in accordance with the ‘Guide to Arrangements for Handling Traffic Facility Works on Local Roads’ as stipulated by the Traffic Authority of New South Wales –

1The Minutes and Recommendations of the City of Wollongong Traffic Committee in relation to traffic facility matters be adopted, subject to the following amendments

Item 7 – Princes Highway – Pedestrian Fence

aCouncil instruct the Roads & Traffic Authority that Council is opposed to the implementation and installation of the first stage of the pedestrian fence down the centre of the Princes Highway in the shopping centre at Dapto.

bAppropriate fencing be installed along the eastern side of the Princes Highway, similar to the fence on the Princes Highway, Figtree, from the area just past the bus shelter in front of the ANZ Bank to the pedestrian crossing at Moombara Street, Dapto, subject to community consultation.

cThe design and installation of any fencing be incorporated as part of the Dapto Centre Study and the Roads & Traffic Authority be included as part of the consultation group.

dThe plan for managing pedestrian traffic movements in Dapto be widened to take a broader view to improve pedestrian and commercial amenity of Dapto whilst seeking to address traffic issues.

An AMENDMENT was MOVED by Councillor Kershaw seconded Councillor Wood that –

aThe report tabled by the Roads & Traffic Authority be submitted to Council for their information.

bStage 1 of the pedestrian fence from Bong Bong Road to a point just north of the bus bay be approved for construction.

The AMENDMENT on being PUT to the VOTE was LOST.

The MOTION was PUT and CARRIED.

Item 19 – Virginia Street – Traffic Concerns

aNSW Police Force be advised that Councils latest speed count within Virginia Street showed northbound 85% speed of 69 km/h and southbound 85% speed of 59 km/h and it is to be noted that Virginia Street is a local 50 km/h road.

bTraffic Section report back to the Traffic Committee with comments on the overall strategic plan for this area.

cIn the interim, the Manager Strategic Planning be asked to investigate:

iA no right turn from Squires Way into Virginia Street.

iiThe provision of traffic calming devices in Virginia Street including the intersection of Virginia Street and Squires Way as a high priority.

dThe Traffic Section's report on the overall Strategic Plan for the area (Partb), include specific recommendations in relation to residents’ concerns as outlined in a letter to Council detailing a 10-section strategy for the area.

eIn order to fully address the concerns of residents, many of whom have signed the petition and accompanying letter tabled at the Council meeting of 22 March 2004, a comprehensive traffic study of the area be conducted and this study be given a high priority.

Item 30 – Central/Cordeaux Road – Traffic Congestion

The Manager Strategic Planning review existing data at this site and undertake necessary surveys and analysis to determine if the warrant for traffic signals is met.

Item 39 – Windang Road – Speed Limit

aCouncil recommend to the Road & Traffic Authority that they reduce the speed limit from 70 kph to 50 kph.

bThe State Member be approached to support the reduction of the speed limit from 70 kph to 50 kph.

2Appropriate persons and Departments be advised of Council’s decisions.

3Hercules Street, Wollongong – Timed Parking – In accordance with Council's resolution on 23 February 2004, the Traffic Committee investigate establishing limited timed parking in parts of Hercules Street, Wollongong.