ICAP Standard Operating Procedures for Field Operations
[Date]
[Name and address of consultant / service provider]
Dear______:
I am pleased to confirm the details of your consultancy with the [insert MSPH LLC or CIP, Inc. name of local entity], in collaboration with [insert name of sponsor or local organization if appropriate]. The purpose of the consultancy is to [insert brief summary of work to be performed]. The Scope of Work for this assignment is attached, and constitutes our mutual understanding of the work to be performed under this service agreement.
The work will commence on or about [date] and will conclude by [date]. The total number of working days of the assignment will be ______. Payment for your services will be at the rate of US$______per day, for a total of US$______. Payment will be made upon receipt of your invoice indicating the number of days worked. You may issue a single invoice upon the completion of this assignment; or you may issue two invoices, one upon completion of approximately one-half of the assignment, and the second upon completion of the work. Invoices should be delivered to [name and address]. Verification that the work has been successfully completed will be issued by [insert name of local entity and/or sponsor/partner organization if appropriate].
INCLUDE THE FOLLOWING PARAGRAPH ONLY IF SERVICE PROVIDERS WILL REQUIRE TRAVEL ANDPER DIEM AS PART OF THE CONSULTANCY. IF THE COUNTRY OFFICE HAS TRAVEL GUIDELINES FOR LOCAL CONSULTANTS/SERVICE PROVIDERS, THESE SHOULD BE REFERENCED IN THE LETTER AND ATTACHED TO IT.
You will be also be reimbursed for the reasonable costs associated with conducting your work in[country]. This includes the costs of hotel and food at the rate of US$______per day. If you incur no costs for hotel, then you will receive US$______per day for food only. We will also reimburse miscellaneous expenses (e.g., telecommunications) up to a total of US$______. If you have questions about the allowability of any expense, please inform me in advance. These expenses may be claimed on the invoices described above. Please attach receipts for all expenses claimed, except that it will not be necessary to submit receipts for meals.
I am ready to answer any questions that you may have. We look forward to working with you.
Sincerely,
[Signature of Country Director or other authorized signature]
Printed Name:______Date:______
Title:______
Attachment: Scope of Work
ACCEPTANCE OF [insert MSPH [country] LLCor CIP, Inc.]
SERVICE AGREEMENT
Name:______
I have received, read, and agree to the terms of the [insert MSPH LLC or CIP, Inc. name of local entity]consultancy as described in the offer letter, the Scope of Work, and (where applicable) the Consultant Travel Guidelines.
______
Signature
______
Date
Local Consultant Letter TemplateUpdated January 2018, Page 1