Document List for Office Properties

DOCUMENT LIST FOR OFFICE PROPERTIES

Below is a list of documents you may submit in lieu of using Office Workbook questionnaires, templates, and checklists. Refer to the Workbook for guidance on how to complete Baseline Requirements and Category Activities.

General Documentation Required

Checklist with 2 signatures (see signature tab of Office Checklist)

Any Workbook forms used

Baseline Requirements

B.1 Paragraph describing demand for sustainable real estate in the local market

B.2 Paragraph summarizing conversation with owner or supervisor

B.3 Commitment memo

B.4 Paragraph summarizing first meeting and frequency of subsequent meetingsor agenda from first meeting

B.5 Copy of plan

B.6 Copy of policy

B.7 ENERGY STAR Statement of Energy Performance or summary energy usage information

B.8 Copy of policy

B.9 ENERGY STAR Water Performance report or summary water usage information

B.10 Copy of plan

B.11 Paragraph summarizing your walk-through and findingsor copy of any checklist used

B.12 Paragraph summarizing your current recycling program and ways to improve

B.13 Paragraph summarizing your audit and findings

B.14 Copy of policy

B.15 Paragraph summarizing your current sustainable purchasing practices and ways to improve

Energy Category Activities

E.1 Commitment memo

E.2 Paragraph summarizing first meeting and frequency of subsequent meetings

E.3 Paragraph summarizing walk-through and findings or copy of any checklist used

E.4 Copy of communication to tenants

E.5 Copy of communication to tenants

E.6 Baseline and new ENERGY STAR Statement of Energy Performance or baseline and new summary energy usage information showing improvement

E.7 List of meters

E.8 Copy of renewables contractor proposal or paragraph summarizing the property’s readiness for renewable

E.9 Baseline and new ENERGY STAR Statement of Energy Performance or baseline and new summary energy usage information showing improvement

E.10 Baseline and new ENERGY STAR Statement of Energy Performance or baseline and new summary energy usage information showing improvement

E.11 ENERGY STAR Statement of Energy Performance

E.12 Copy of lease (can be redacted)

Waiver: proof of certification

WaterCategory Activities

W.1 Commitment memo

W.2 Paragraph summarizing inspection and findings orcopy of any checklist used

W.3 Copy of communication to tenants

W.4 Copy of plan

W.5 Photos of 3 fixtures or invoice for fixtures

W.6 List of meters

W.7 Baseline and new ENERGY STAR Water Performance report or baseline and new summary water usage information showing improvement

W.8 Baseline and new ENERGY STAR Water Performance report or baseline and new summary water usage information showing improvement

W.9 Photo of system components

Waiver: proof of certification

Health Category Activities

H.1 Copy of policy

H.2 Paragraph summarizing tenant engagement

H.3 Photo of water source

H.4 Photo of vending machine or invoice

H.5 Copy of communication to tenant

H.6 Copy of communication to tenant

H.7 Paragraph summarizing survey process and findings

H.8 Paragraph summarizing use of materials

H.9 Paragraph summarizing green cleaning program

H.10 Paragraph summarizing ventilation system settings and adjustmentsor invoice from HVAC contractor

H.11 Photo of fitness facility or wellness amenity (can be on property website)

H.12 Summary of test results (can be redacted) or invoice from testing contractor or paragraph summarizing testing equipment and schedule if performed in-house

Waiver: proof of certification

Recycling Category Activities

R.1 Copy of sample signage or photograph of signage

R.2 Copy of communication to tenants

R.3 Copy of plan

R.4 Copy of policy

R.5 Paragraph summarizing rate goals

R.6 Paragraphing detailing rate improvements and ways property improved

R.7 Picture of event or event invitation/promotional piece

R.8 Paragraph summarizing audit and findings orcopy of any checklist/form used

R.9 Invoice from recycling service provider or paragraph summarizing recycling program and service provider(s)

R.10 Paragraphing detailing rate improvements and ways property improved

R.11 Paragraphing detailing rate improvements and ways property improved

R.12 Invoice from recycling service provider or paragraph summarizing recycling program and service provider(s)

Waiver: proof of certification

Purchasing Category Activities

P.1 Paragraph summarizing purchasing program or invoices from vendors

P.2 Invoice from vendor(s)

P.3 Invoice from vendor(s)

P.4 Proof of purchase

P.5 Copy of communication to vendors

P.6 Copy of clauses

Waiver: proof of certification

1