PROGRAMME NAME
HIGHLIGHT REPORT TEMPLATE[A1]
Project Title
Release Status: DRAFT, REVIEW, FOR INFORMATION or FINAL
Author: Insert Name
Date:01 January 2016
Filename & Version: Insert details
Project ID: Insert ID
Methodology: PRINCE2™ 2009
FMD Consultants Limited assumes no responsibility for the usage of any information contained in this document and the way it is handled and disclaims all liability in respect of such information and its provision. Subject to this disclaimer, you may copy and utilise the material contained in the document.
This information is based on OGC PRINCE2™ material. PRINCE2™ is a registered trade mark of the Office of Government Commerce in the United Kingdom and other countries. All registered trademarks recognised & accepted.
1Document History
1.1Location
This document is stored in the following location:
FilenameLocation
1.2Revision History
This document has been through the following revisions:
Version No. / Revision Date / Filename/Location stored: / Brief Summary of Changes1.3Authorisation
This document requires the following approvals:
AUTHORISATION / Name / Signature / DateProject Manager
1.4Distribution
This document has been distributed to:
Name / Title / Version Issued / Date of Issue1.5Related Documents
Summary of filenames and locations of related documents:
Document Type / Filename/Location stored:Project Mandate
Project Brief
2Contents
1Document History
1.1Location
1.2Revision History
1.3Authorisation
1.4Distribution
1.5Related Documents
2Contents
3Date
4Reporting Period
5Status Summary
6This Reporting Period
7Next Reporting Period
8Project and Stage Tolerance Status
9Requests for Change
11Key Issues and Risks
12Lessons Identified
13Supporting Information
3Date[A2]
4Reporting Period[A3]
5Status Summary[A4]
Project Status / Last Period / This Period / CommentsOverall Project Status / R / R
Time / A / A
Cost / G / G
Scope / G / G
Quality / G / G
Benefit / G / G
Risk / G / G
Stage Status / Last Period / This Period / Comments
Overall Stage Status / G / G
Time / G / G
Cost / G / G
Scope / G / G
Quality / G / G
Benefit / G / G
Risk / G / G
6This Reporting Period[A5]
Work Package Name / Status / Baseline Date / Forecast DatePending authorization
In execution
Completed
Product Name / Status / Baseline Date / Forecast Date
Not started
In development
In review
Approved
Handed over
Summary of corrective action taken during the period
7Next Reporting Period[A6]
Work Package Name / Status / Baseline Date / Forecast DatePending authorization
In execution
Completed
Product Name / Status / Baseline Date / Forecast Date
Not started
In development
In review
Approved
Handed over
Summary of corrective action taken during the period
8Project and Stage Tolerance Status[A7]
Tolerance / Element / Actual / Forecast / VarianceProject / Time
Cost
Benefits
Scope
Quality
Risks
Stage / Time
Cost
9Requests for Change
Ref / Description and update / StatusRaised
Approved
Rejected
Pending
11Key Issues and Risks[A8]
Ref / Item / Description and updateProblem or concern
Off-specification
Risk
Request for Change
12Lessons Identified[A9]
Lesson Type / Lesson Detail / Logged ByCorporate
Programme
Project
13Supporting Information[A10]
Project ID: / Doc Ref:HIGHLIGHT REPORT TEMPLATE / Page 1 of 6 / Date of Issue:
[A1]General Guidelines:
This document provides a template for the creation of a Prince2 Highlight Report conforming to the Office of Government Commerce (OGC) guidelines.
Each section has comments which give guidance on the structure, content or options for that section. Whilst the comments reflect the OGC guidance, additional information in the form of examples, suggestions for content and areas for consideration have been provided.
Comments can be managed via the ‘Review’ tab within MS Word. All comments can be displayed in a reviewing pane (horizontal or vertical) by clicking on the Reviewing Pane icon within the Review Tab. Individual comments or all comments can be deleted via the Delete icon in the Comments box on the Review Tab.
The Highlight Report can be printed without comments by selecting the “Print what” dropdown on the Print screen and choosing “Document” rather than “Document showing markup”.
It may be appropriate to delete all guideline comments before the Highlight Report is circulated for review, at which point reviewers will add their own review comments.
Note: some organisations see the Highlight Report as a simple snapshot of project status and as such, may produce reports without pages 1 to 3 of this template, omitting the banner page, document history and index,. The snapshot report may commence with a simple heading followed by report date and the balance of this template contents.
[A2]Date:
The date the Highlight Report was published.
[A3]Reporting Period:
The period this Highlight Report covers i.e. from the publication date of the last Highlight Report or from the initiation date of the project if there has not been a previous Highlight Report.
[A4]Status Summary:
An overview of the status of the project to date and the stage at the reporting date.
Last period and this period summaries should be filled to give an immediate visual image of status:
- RED - forecast that tolerances will be exceeded
- AMBER - forecast that tolerances are in jeopardy due to risks andissues identified
- GREEN - forecast that tolerances will not be exceeded
Comment fields are used to provide the Project Board and other interested parties with relevant information.
[A5]This Reporting Period:
Baseline dates are from Stage Plan. Forecast date shows any variance.
Work Packages
The status of all work packages within the current reporting period.
Pending authorisation are those work packages which do not have agreement to proceed e.g. may be dependant on previous uncompleted work or awaiting confirmation of regulatory changes.
In execution are those under development at the reporting date.
Completed are those completed and accepted as meeting functional and quality requirements.
Products
The status of all products (deliverables) scheduled or in progress for this reporting period.
Corrective Actions
Changes to the project need to be made in a considered and rational way. In taking corrective action, the objective is to select and, within the limits of the stage and project tolerances, implement actions that will resolve deviations from the plan.
This corrective action is usually carried out with the approval of the Project Board and all actions should be detailed.
[A6]Next Reporting Period:
Work Packages
The expected status of all work packages within the next reporting period.
Products
The status of all products (deliverables) to be produced within the next reporting period.
Corrective Actions
Summary of corrective actions expected to be carried out in the next reporting period.
[A7]Project and Stage Tolerance Status:
How the project is performing against their tolerances e.g. time actuals, forecast time and the variance percentage.
[A8]Key Issues and Risks:
Summary of actual or potential problems and risks which may impact the project along with a high-level summary of any corrective actions taken to minimise the risk.
Problem or Concern
A type of issue (other than request for change or off-specification) that the Project Manager needs to resolve or escalate.
Off-specification
Something that should be provided by the project but which currently is not (or forecast not to be) provided e.g. missing product or product not meeting its specification.
Risk
An uncertain event or set of events that, should it occur, will have an effect on the achievement of the objectives. Measured by probability of risk occurring magnified by the magnitude of its impact on objectives.
Request for Change (RFC)
A proposal for a change to a baseline.
[A9]Lessons Identified:
A review of what went well, what went badly, and any recommendations for corporate, programme or project management consideration.
[A10]Supporting Information:
Optional section, add any supporting information, such as comments, charts, tables, documents or diagrams that will assist in improving understanding of the Highlight Report.