ARDEN MANOR RECREATION AND PARK DISTRICT

A Special District Formed In 1953

1415 Rushden Drive, Sacramento, CA95864-2731

Phone: (916) 487-7851 Fax: 487-2028, E-mail:

Regular meeting of the Board of Directors

District Manager, Mirjana Gavric

Thursday,December13, 2007/Deterding Front Office 7:00 p.m.

MINUTES

Board of Directors

Chairperson: Warren Harding, Vice-Chairperson: Jeremy Cullifer

Board Members: Keith Day, Kathleen GravinPat Joslin

VISION STATEMENT

Arden Manor Recreation and Park District, in partnership with the community, provides a high quality of life for residents of all ages in a safe, clean, healthy environment. Residents participate in programs that promote and enrich individual, family, and cultural harmony and prosperity.

CALL TO ORDER

  1. Roll Call

The meeting was officially called to order by Warren Harding at 7:30 pm.

Board members present:Harding, Cullifer, Gravin

Board members absent/late:Joslin, Day

Junior board member:Vacant

Staff present:Mirjana Gavric

Public present:Joel Archer, Robert McKeown

  1. Pledge of Allegiance
  1. COMMENTS FROM THE PUBLIC AND BOARD MEMBERS

Only comments on non-agenda items will be taken at this time. Decisions may

not be made on any item not on the agenda. All new requests for action must

be referred to another meeting and appear on the agenda.

  1. COMMITTEE REPORTS

AGENDA:

  1. Park Advisory Committees

ACTION:

No reports

AGENDA:

  1. Swim Team Report

ACTION:

Chris Barnes was not present at the Board meeting, but Cullifer wanted to make a formal statement about how much he appreciated Chris’ participation in the community and at the meetings. All Board members and the District Manager agreed.

  1. NEW BUSINESS
  2. Request of Support

AGENDA:

Robert McKeown and Deanne Little of 1500 Rusden have been working with AMRPD staff to help resolve the issue of stray cats in the neighborhood. Both Robert and Deanne, along with AMPRD staff, are looking for support from the Board in helping to solve the issue of the overpopulation of non domesticated cats at Arden Manor.

ACTION:

Gavric reported on the problem of feral cats in the community. McKeown reported on his efforts to capture and spay or neuter feral cats and release them back into the community. Otherwise, cats taken to the shelter are killed. He stated that this is expensive for him and is asking the community for help. Harding suggested talking with the Arden Manor Neighborhood Association. Gravic stated that she will contact Michael Grace, President of the association, and provide information regarding the problem. She will also put information on the AMRPD web site.

  1. Ruth Adams Request for L and L Refund from 2005/2006.

AGENDA:

Mrs. Ruth Adams is requesting an L and L refund for 2005/2006. The District

Manager denied the claim based on deadline date. The deadline date for a refund is May 15th of each year.

ACTION:

Gavric explained the situation to the Board. She explained that only a few people have ever asked for a refund. Cullifer supported Gavric’s decision to deny the claim since it is clearly overdue. Harding supported this decision also, but asked for clarification on the policy. He stated that he knows that it is a rare request and is intended for those with a hardship. Cullifer added that the guidelines are clearly stated in the policy and her request was 18 months late.

6. INFORMATION

A. Mr. Harding To Discuss SJUSD Board Meeting

AGENDA:

Mr. Harding to discuss the board meeting held by the San Juan Unified School District on Tuesday, November 27th at 6:30 p.m., regarding the closure of ThomasEdisonElementary School.

ACTION:

Harding reported that SJUSD has a new superintendent who wants to form a 3820 Committee. Harding reported that a problem is that the boundaries of the school have changed and children from Crabtree area are being sent to CottageSchool now. The decision to close the school has been delayed for 2 years.

  1. Consolidation Introduction and Survey Results

AGENDA:

Enclosed is an introduction to the consolidation of AMRPD and FEC study,

along with results of the staff and board survey. (Attachment A).

ACTION:

Cullifer read the mission statement for AMRPD and gave reasons why he changed his opinion on consolidation and is now in favor of it. Gavric summarized the fiscal realities of the park district and how consolidation will help the community. Harding added that Arden Arcade Cityhood could change the dynamics of the plan for consolidation. Gravin emphasized the changing demographics of the Arden Manor neighborhoods with fewer children and, therefore, less emphasis on recreational activities. She added that consolidation would provide an opportunity for people outside our District to enjoy our facilities. Gavric stated that the AMRPD Board would consolidate also, creating a 9 member board for the new district. Cullifer added that this large number of members would be reduced gradually.

7.APPROVAL OF CONSENT CALENDAR

Gravin asked about the financial reports and wanted more information on the cost of fuel, thinking that it was an excessive amount. Gavric stated that she will get more information on this issue.

Harding recommended a correction to the minutes: Item 5, the next to the last sentence should reflect that only ThomasEdisonSchool is slated to be closed, not Jonas Salk or Cottage.

Motion #2

Cullifer motioned to approve the Consent Calendar with changes to the minutes noted above. Gravin seconded the motion.

AYES:Harding, Cullifer, Gravin

NOES:None

ABSTAIN:None

ABSENT/LATE:Joslin, Day

JUNIOR BOARD MEMBER:Vacant

8. OLD BUSINESS

  1. Proposed full-time and part-time employee salary scale and job descriptions for 2008.

AGENDA:

Board to review, discuss and vote on the updated job descriptions and new salary scale for employees. (Attachment E).

ACTION:

Cullifer approved the updated job descriptions and salary scale. He stated that the 2% COLA is optional each year but he approves of it. Cullifer asked to add to all the job descriptions under minimum requirements, the following statement: Or an equivalent combination of experience and education. He also recommended changes to requirements under aquatics staff. Under additional requirements, he wants added: Must have or be able to attain quality certificates. He recommended changes to the certificate requirements to reflect the current practices.

Harding asked for a motion to approve the pay scale and job descriptions.

Motion #3

Gravin motioned to approve the new pay scale and job descriptions and Cullifer seconded.

AYES:Harding, Cullifer, Gravin

NOES:None

ABSTAIN:None

ABSENT/LATE:Joslin, Day

JUNIOR BOARD MEMBER:Vacant

  1. Appropriate age of children for entrance into the Deterding Swim

Complex.

AGENDA:

The Board will review new material presented and discuss the rule established by AMRPD “Guests must be at least ten(10) years of age to enter the facility without a participating adult.” (Attachment F).

ACTION:

Gavric reported that a thorough investigation has been made to determine an appropriate age of consent. She added that she will include this issue to the agenda for the district manager’s meeting in the spring in order to get more information from other districts that operate pools. Harding and Cullifer agreed that age 10 should be the limit.

  1. Pool Maintenance Bids

AGENDA:

The Board will review and discuss four pool maintenance bids from the Pool Doctor, Crystal Clear Pool Service, Water Works and Executive Pool Systems. (Attachment G).

ACTION: Cullifer asked to table the issue until the full Board is present. Cullifer stated that he will study the bids and make his recommendation at the next board meeting.

  1. The Board to vote on supporting the ArdenArcade Incorporation, Cityhood.

AGENDA:

Joel Archer will be on hand to update the community on Cityhood, and to answer any additional questions regarding the incorporation of Arden Arcade. The Board will vote on whether to support the incorporation or not.

ACTION:

Joel Archer made a presentation regarding Arden Arcade Cityhood. He reported on the advantages to park districts when an area incorporates into a city. He cited examples from Citrus Heights. Archer stated that they will have an information event at the Arden Library. Gravin suggested that they attend the AMRPD fair on April 6th to answer questions of the public.

Motion #1

Harding motioned to support the Cityhood plan, and Cullifer seconded.

AYES:Harding, Cullifer, Gravin

NOES:None

ABSTAIN:None

ABSENT/LATE:Joslin, Day

JUNIOR BOARD MEMBER:Vacant

9. GENERAL BOARD REVIEWS & REPORTS

Reports of the Board

10. CLOSED SESSION

AGENDA:

The Board may hold a closed session on any subject matter authorized under

State law, including but not limited to pending litigation, property acquisition

negotiations, and personnel matters.

ACTION:

The Board ended open session and went into closed session at 8:50 pm to discuss issues related to a former Administrative Supervisor. The Board emerged from closed session and back into open session at 9:02 pm.

11. CLOSE MEETING

Regular Board meetings are held every 3rd Thursday of the month at 7:00 p.m.

ADDITIONS TO THE AGENDA: Items may only be added to the agenda in accordance with Section 1206 of the Arden Manor Recreation and Park Policies.

PUBLIC COMMENT: Any person may address the Board at this time upon any subject within the jurisdiction of Arden Manor Recreation and Park District; however, any matter that requires action will be referred to staff from a report and action at a subsequent meeting.

ACTION:

No public comments. Chair-person, Warren Harding, adjourned the meeting at 9:02 pm.

Respectfully submitted by Jeff Gray, Administrative Assistant.

1