P. D. 3
POSITION DESCRIPTION
FINANCIAL OFFICER
General Overview:
As a Financial Officer with L’Arche Brisbane you will work alongside other people to create a place of mutual belonging.
In your role you are;
· To provide a warm and welcoming atmosphere to the L’Arche Brisbane Community.
· To respect the philosophy and values of L’Arche and by conduct and lifestyle give witness to the mission of L’Arche Brisbane Community;
Key Responsibilities:
Administer and manage the financial systems as required by the Treasurer and Community Leader including:
· Maintain and manage the organisation’s payroll and entitlement function in accordance with relevant awards and workplace agreements, Including:
o Fortnightly pays and deduction (i.e. superannuation)
o Leave calculation and entitlements
o Salary sacrifice arrangements
o Preparation of End of Year PAYG summaries and tax reconciliation.
· Maintain, prepare and reconcile all records of Income and expenditure and preparation of monthly and annual financial reports. Ensure appropriate systems are in place to account for all Incoming and outgoing monies.
· Prepare monthly bank reconciliation reports.
· Monitor expenditure on a monthly and quarterly basis against the profit and loss spreadsheet and communicate the information to the Community Leader in relation to the budget comparison.
· Assist with the preparation and monitoring of the budget in collaboration with the Community Leader and Treasurer,
· Ensure effective practices within budget guidelines.
· Payment of accounts and banking of cash receipts in a timely manner.
· Prepare quarterly Business Activity Statements (BAS). Including PAYG
· Maintain a petty cash system and reconcile at least monthly.
· Preparation of financial records for the annual Audit.
· As part of our transition to a National Disability Insurance Scheme, collate times of support and prepare invoices for the individual’s Funds Manager.
· Follow up on Bad Debts
· Assist the Community Leader and Treasurer in maintaining an up to date record of transactions within the Asset Register.
· Preparation, reconciliation and lodgment of required legislative reports in a timely manner
· Manage the financial aspects including production of profit & loss reports of special projects affecting the organisation
· Preparation and management of on-going maintenance requirements Including warranties and insurance
· Maintain the Financial Policy and Procedures Manual on a continual basis.
· Maintain administration including filing for area of financial records
· Maintain the financial task document as part of the position on a continual basis
· Ensure legal and regulatory obligations of the organisation are met Including compliance with taxation, BAS, work cover, insurance, superannuation guarantee and to keep current with changes in these areas Including SCHCADS award rates
· Other duties as deemed necessary by Community Leader.
OTHER REQUIREMENTS
(a) Work Health and Safety:
Work Health and Safety is everyone’s responsibility and as such you are required to work in a safe manner in accordance with the current legislation relating to work, health and safety. It is important that you report any matters that you consider are not in keeping with a safe work place to the Homes Coordinator.
(b) Disability Positive Notice Card:
As part of your employment you are required to apply for and maintain a current Disability Positive Notice Card. You are to ensure that you have this card in your possession whilst working with members with disability. I have to advise you that it is an offense to sign the application for the Prescribed Notice Card if you believe that you have committed an offence that would prohibit you from obtaining a Positive
Notice Card.
Accountability to: The Community Leader.
C:\Users\ctowler\Documents\LAL Brisbane\PD 3 Financial Officer Position Description.doc
Approved by The Board: October 2017
Next Review Date: October 2018 Version 5 Page 2 of 2