21
PAKISTAN WAPDA
LAHORE ELECTRIC SUPPLY COMPANY LTD
TENDER/BIDDING DOCUMENTS
FOR
REPAIR AND MAINTENANCE OF QUARTER NO. D-5, D-10 & D-15 AT WAPDA ADDITIONAL COLONY SHALAMAR LAHORE
Name, Address and Category of the Register Contractor to whom these Tender Documents are issued for Tendering / ------------
Designation and Address of the WAPDA/LESCO Office with whom Register / ------
------
Signature of LESCO Officer who
issues these Tender Documents
to the above Terderer / ------
------
Name (in Block Letters),
Designation and Address of
LESCO’S above Officer / ------
------
SUMMARY OF CONTENTS
SubjectPage No
(I)INVITATION FOR Tenders03
(II)INSTRUCTIONS TO TendererTendering DATA05
(III)FORM OF Tender & SCHEDULES TO Tender21
(IV)CONDITIONS OF CONTRACT & CONTRACT DATA 35
(V)STANDARD FORMS55
(VI)SPECIFICATIONS64
(i)
INVITATION
FOR
TENDER/BIDDING
INVITATION FOR TENDERS/BIDDING
Date: ______
Tender Reference No.: ______
- The Employer, LAHORE ELECTRIC SUPPLY COMPANY LTD, invites sealed Tenders from eligible firms licensed by the Pakistan Engineering Council in the appropriate category for works.
A complete set of Tender Documents and evaluation criteria may be purchased by an interested eligible Tenderer on submission of a written application to Deputy Manager Civil Works Division LESCO Office and upon payment of a non-refundable fee of Rupees ______. Tenderer may acquire the Tender Documents from the Office of the Deputy Manager Civil Works Division LESCO, 132-KVGrid Station PWR Ghari Shahu,Lahore.Ph. No. 042-36371082, Fax No. 042-36371083during working Hours up to ______.
- All Tenders must be accompanied by a Tender Security/ Earnest money @ of 2% of BOQ for the amount of Rs. ______(Rupees ______) and must be delivered toDeputy Manager Civil, 132-KV Grid Station, PWR Garhi Shahu, Lahore. Ph. No. 042-36371082 fax 042-36371083.at or before11.00 am, on ______. Tenders will be opened at 11.30 am on the same day in the presence of Tender opening Committeeand Tenderer’s representatives who choose to attend.
(ii)
INSTRUCTIONS
TO TENDER
TENDER DATA
(iii)
TABLE OF CONTENTS
INSTRUCTIONS TO TENDERER
Clause No.DescriptionPage No.
A. GENERAL
IT.1Scope of Tender & Source of Funds1
IT.2Eligible Tenderer1
IT.3Cost of Tendering1
B. Tender DOCUMENTS
IT.4Contents of Tender Documents1
IT.5Clarification of Tender Documents2
IT.6Amendment of Tender Documents2
C- PREPARATION OF Tender
IT.7Language of Tender3
IT.8Documents Comprising the Tender3
IT.9Sufficiency of Tender3
IT.10Tender Prices, Currency of Tender & Payment4
IT.11Documents Establishing Tenderer’sEligibility and Qualifications4
IT.12Documents Establishing WorksConformity to Tender Documents4
IT.13Tender Security4
IT.14Validity of Tender, Format,and Signing of Tenders5
D-SUBMISSION OF Tender
IT.15Deadline for Submission,Modification & Withdrawalof Tenders6
E. Tender OPENING AND EVALUATION
IT.16Tender Opening, Clarificationand Evaluation6
IT.17Process to be Confidential9
F. AWARD OF CONTRACT
IT.18Qualification9
IT.19Award Criteria & Employers Right9
IT.20Notification of Award & Signing of Contract Agreement10
IT.21Performance Security10
(iv)
INSTRUCTIONS TO TENDERERS
(Note:These Instructions to Tenders (IT) alongwith Tendering Data will not be part of Contract and will cease to have effect once the Contract is signed).
A.GENERAL
IT.1 Scope of Tender & Source of Funds
1.1Scope of Tender
The Employer as defined in the Tendering Data (hereinafter called “the Employer”) wishes to receive Tenders for the Works summarized in the Tendering Data (hereinafter referred to as “the Works”).
Tenderers must quote for the complete scope of work. Any Tender covering partial scope of work will be rejected as non-responsive.
1.2Source of Funds
The Employer has arranged funds from its own sources. [or any other source which may be indicated accordingly]
IT.2Eligible Tenderers
2.1Tendering is open to all firms and persons meeting the following requirements:
a)Duly licensed by the Pakistan Engineering Council (PEC) in the appropriate category for value of Works.
b)Duly pre-qualified as per technical evaluation.
IT.3Cost of Tendering
3.1The Tenderer shall bear all costs associated with the preparation and submission of its Tender and the Employer will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering process.
B.TENDER DOCUMENTS
IT.4Contents of Tender Documents
4.1In addition to Invitation for Tenders, the Tendering Documents are those stated below,
(1)
and should be read in conjunction with any Addendum issued in accordance with Sub-Clause IT.6.1.
- Instructions to TenderTender Data
- Form of Tender & Schedules to Tender
Schedules to Tender comprise the following:
(i)Schedule A: Schedule of Prices
(ii)Schedule B: Specific Works Data
(iii)Schedule C: Works to be Performed by Subcontractors
(iv)Schedule D: Proposed Programme of Works
(v)Schedule E: Method of Performing Works
3.Conditions of Contract & Contract Data
4.Standard Forms:
(i)Form of Tender Security
(ii)Form of Performance Security
(iii)Form of Contract Agreement
(iv)Form of Bank Guarantee for Advance Payment
5.Specifications
6.Drawings, if any
IT.5Clarification of Tender Documents
5.1A prospective Tenderer requiring any clarification(s) in respect of the Tender Documents may notify the Engineer/Employer at the Employer’s/Engineer’saddress indicated in the Tendering Data.
5.2The Engineer/Employer will respond to any request for clarification which it receives earlier than ten (10) days prior to the deadline for the submission of Tenders. Copies of the Engineer/Employer’s response will be forwarded to all prospective Tenderer, at least five(5) days prior to dead line for submission of Tenders, who have received the Tendering Documents including a description of the enquiry but without identifying its source.
IT.6Amendment of Tendering Documents
6.1At any time prior to the deadline for submission of Tender, the Employer may, for any reason, whether at his own initiative or in response to a clarification requested by a prospective Tenderer, modify the Tender Documents by issuing addendum.
6.2Any addendum thus issued shall be part of the Tender Documents pursuant to Sub-Clause 6.1 hereof, and shall be communicated in writing to all purchasers of the Tender
(2)
Documents. Prospective Tenderer shall acknowledge receipt of each addendum in writing to the Employer.
6.3To afford prospective Tenderer reasonable time in which to take an addendum into account in preparing their Tenders, the Employer may at its discretion extend the deadline for submission of Tender.
C.PREPARATION OF TenderS
IT.7LANGUAGE OF TENDER
7.1The Tender prepared by the Tenderer and all correspondence and documents relating to the Tender, exchanged by the Tenderer and the Employer shall be written in the English language, provided that any printed literature furnished by the Tenderer may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the Tender, the English translation shall govern.
IT.8Documents Comprising the Tender
8.1The Tender prepared by the Tenderer shall comprise the following components:
(a)Covering Letter
(b) Form of Tender duly filled, signed and sealed, in accordance with Sub-Clause IT.14.3.
(c)Schedules (A to E) to Tender duly filled and initialed, in accordance with the instructions contained therein & in accordance with Sub-Clause IT14.3.
(d) Tender Security furnished in accordance with Clause IT.13.
(e) Power of Attorney in accordance with Sub-Clause IT 14.5.
(f) Documentary evidence in accordance with Clause IT.11
(g) Documentary evidence in accordance with Clause IT.12.
(h) All documents required for evaluation as per provided evaluation proforma.
IT.9Sufficiency of Tender
9.1Each Tenderer shall satisfy himself before Tendering as to the correctness and sufficiency of his Tender and of the rates and prices entered in the Schedule of Prices, which rates and prices shall except in sofar as it is otherwise expressly provided in the Contract, cover all his obligations under the Contract and all matters and things necessary for the proper completion of the Works.
(3)
9.2The Tenderer is advised to obtain for himself at his own cost and responsibility all information that may be necessary for preparing the Tender and entering into a Contract for execution of the Works.
IT.10Tender Prices, Currency of Tender and Payment
10.1The Tenderer shall fill up the Schedule of Prices (Schedule A to Tender) indicating the unit rates and prices of the Works to be performed under the Contract. Prices in the Schedule of Prices shall be entered keeping in view the instructions contained in the Preamble to Schedule of Prices.
10.2Unless otherwise stipulated in the Conditions of Contract, prices quoted by the Tenderer shall remain fixed during the Tenderer’s performance of the Contract and not subject to variation on any account.
10.3The unit rates and prices in the Schedule of Prices shall be quoted by the Tenderer in the currency as stipulated in Tendering Data.
IT.11Documents Establishing Tenderer’s Eligibility and Qualifications
11.1Pursuant to Clause IT.8, the Tenderer shall furnish, as part of its Tender, documents establishing the Tenderer’s eligibility to Tender and its qualifications to perform the Contract if its Tender is accepted.
11.2Tenderer/Manufacturer must possess and provide evidence of its capability andthe experience as stipulated in Tendering Data and the Qualification Criteria stipulated in the Tendering Documents.
IT.12Documents Establishing Works’ Conformity to Tender Documents
12.1The documentary evidence of the Works’ conformity to the Tender Documents may be in the form of literature, drawings and data and the Tenderershall furnish documentation as set out in Tendering Data.
12.2The Tenderer shall note that standards for workmanship, material and equipment, and references to brand names or catalogue numbers, if any,designated by the Employer in the Technical Provisions are intended to be descriptive only and not restrictive.
IT.13Tender Security
13.1Each Tenderer shall furnish, as part of his Tender, a Tender Security in the amount stipulated in Tendering Data in Pak. Rupees in the form of Deposit at Call or a Bank Guarantee issued by a Scheduled Bank in Pakistan in favour of the Employer valid for a
(4)
Periodupto twenty eight (28) days beyond the Tender validity date.
13.2Any Tender not accompanied by an acceptable Tender Security shall be rejected by the Employer as non-responsive.
13.3The Tender securities of unsuccessful Tender will be returned upon award of contract to the successful Tenderer or on the expiry of validity of Tender Security whichever is earlier.
13.4The Tender Security of the successful Tenderer will be returned when the Tenderer has furnished the required Performance Security, pursuant to Clause IT.21 and signed the Contract Agreement, pursuant to Sub-ClausesIT.20.2 & 20.3.
13.5The Tender Security may be forfeited:
(a)if a Tenderer withdraws his Tenderduring the period of Tender validity;or
(b)if a Tenderer does not accept the correction of his Tender Price, pursuant to Sub-Clause 16.4 (b) hereof; or
(c)in the case of a successful Tenderer, if he fails to:
(i)Furnish the required Performance Security in accordance with Clause IT.21, or
(ii)Sign the Contract Agreement, in accordance with Sub-ClausesIT.20.2 & 20.3.
IT.14VALIDITY OF TENDERS, FORMAT, SIGNING AND SUBMISSION OF TENDER
14.1Tenders shall remain valid for the period stipulated in the Tender Data after the date of Tender opening.
14.2All Schedules to Tender are to be properly completed and signed.
14.3No alteration is to be made in the Form of Tender except in filling up the blanks as directed. If any alteration be made or if these instructions be not fully complied with, the Tender may be rejected.
14.4Each Tenderer shall prepare Original and number of copies specified in the Tendering Data of the documents comprising the Tender as described in Clause IT.8 and clearly mark them “ORIGINAL” and “COPY” as appropriate. In the event of discrepancy between them, the original shall prevail.
14.5The original and all copies of the Tender shall be typed or written in indelible ink and
(5)
shall be signed by a person or persons duly authorized to sign (in the case of copies, Photostats are also acceptable). This shall be indicated by submitting a written Power of Attorney authorizing the signatory of the Tenderer to act for and on behalf of the Tenderer. All pages of the Tender shall be initialed and official seal be affixed by the person or persons signing the Tender.
14.6The Tender shall be delivered in person or sent by registered mail at the address to Employer as given in Tendering Data.
D. SUBMISSION OF Tender and evaluation
IT.15Deadline for Submission, Modification & Withdrawal of Tenders
15.1Tenders must be received by the Employer at the address/provided in Tendering Data not later than the time and date stipulated therein.
15.2Tenders submitted through telegraph, telex, fax or e-mail shall not be considered.
15.3Any Tender received by the Employer after the deadline for submissionprescribed in Tendering Data will be returned unopened to such Tender.
15.4Any Tender may modify or withdraw his Tender after Tender submission provided that the modification orwritten notice of withdrawal is received by the Employer prior to the deadline for submission of Tenders.
15.5Withdrawal of a Tender during the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified in the Form of Tendermay result in forfeiture of the Tender Security pursuant to Sub-Clause IT.13.5(a).
E.Tender OPENING AND EVALUATION
IT.16Tender Opening,Clarification and Evaluation
16.1The Employer will open the Tenders, in the presence of Tenderer’ representatives who choose to attend, at the time, date and location stipulated in the Tender Data.
16.2The Tender’s name, Tender Prices, any discount, the presence or absence of Tender Security, and such other details as the Employer at its discretion may consider appropriate, will be announced by the Employer at the Tender opening.The Employer will record the minutes of the Tender opening. Representatives of the Tendererwho choose to attend shall sign the attendance sheet.
Any Tender Price or discount which is not read out and recorded at Tender opening will not be taken into account in the evaluation of Tender.
(6)
16.3To assist in the examination, evaluation and comparison of Tenders the Engineer/Employer may, at its discretion, ask the Tender for a clarification of its Tender. The request for clarification and the response shall be in writing and no change in the price or substance of the Tender shall be sought, offered or permitted.
16.4(a)Prior to the detailed evaluation, pursuant to Sub-ClausesIT.16.7 to 16.9, the Engineer/Employer will determine the substantial responsiveness of each Tender to the Tendering Documents. For purpose of these Clauses, a substantially responsive Tender is one which conforms to all the terms and conditions of the Tendering Documents without material deviations. It will include todetermine the requirements listed in Tendering Data.
(b)Arithmetical errors will be rectified on the following basis:
If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between the words and figures the amount in words shall prevail. If there is a discrepancy between the Total Tender price entered in Form of Tender and the total shown in Schedule of Prices-Summary, the amount stated in the Form of Tender will be corrected by the Employer in accordance with the Corrected Schedule of Prices.
If the Tenderer does not accept the corrected amount of Tender, his Tender will be rejected and his Tender Security forfeited.
16.5A Tender determined as substantially non-responsive will be rejected and will not subsequently be made responsive by the Tenderer by correction of the non-conformity.
16.6Any minor informality or non-conformity or irregularity in a Tender which does not constitute a material deviation may be waived by Employer, provided such waiver does not prejudice or affect the relative ranking of any other Tenderer.
16.7The Engineer/Employer will evaluate and compare only the Tenders previously determined to be substantially responsive pursuant to Sub-Clauses IT.16.4 to 16.6 as per requirements given hereunder. Tenders will be evaluated for complete scope of works. The prices will be compared on the basis of the Evaluated Tender Price pursuant to Sub-Clause 16.8 herein below.
(a)Technical Evaluation
It will be examined in detail whether the Works offered by the Tenderer complies with the Technical Provisions of the Tendering Documents as per evaluation criteria. For this purpose, the Tenderer’s data submitted with the Tender in Schedule B to Tender will be compared with technical features/criteria of the Works detailed in the Technical Provisions. Other technical information submitted with the Tender
(7)
regarding the Scope of Work will also be reviewed.
(b)Commercial Evaluation
It will be examined in detail whether the Tenders comply with the commercial/contractual conditions of the Tendering Documents. It is expected that no material deviation/stipulation shall be taken by the Tenderer.
16.8Evaluated Tender Price
In evaluating the Tenders, the Engineer/Employer will determine for each Tender in addition to the Tender Price, the following factors (adjustments) in the manner and to the extent indicated below to determine the Evaluated Tender Price:
(i)Making any correction for arithmetic errors pursuant to Sub-Clause 16.4 hereof.
(ii)Making an appropriate price adjustment for any other acceptable variation or deviation.
(iii)Making an appropriate price adjustment for Deviations in terms of Payments (if any and acceptable to the Employer).
(iv)Discount, if any, offered by the Tenderer as also read out and recorded at the time of Tender opening.
16.9Evaluation Methods
Pursuant to Sub-Clause 16.8, Para (ii), and (iii) following evaluation methods for price adjustments will be followed:
(i)Price Adjustment for Technical Compliance
The cost of making good any deficiency resulting from technical non compliance will be added to the Corrected Total Tender Price for comparison purposes only. The adjustments will be applied taking the highest price quoted by other Tenderer being evaluated in detail in their original Tenders for corresponding item. In case of non availability of price from other Tenderer, the price will be estimated by the Engineer/Employer.
(ii)Price Adjustment for Commercial Compliance
The cost of making good any deficiency resulting from any quantifiable variations and deviations from the Tender Schedules and Conditions of Contract, as determined by the Engineer/Employer will be added to the Corrected Total Tender Price for comparison purpose only. Adjustment for commercial compliance will be added to the Corrected Total Tender Prices.
(8)
(iii)Price Adjustment for Deviation in Terms of Payments
Refer to Tender Data
IT.17Process to be Confidential
17.1Subject to Sub-Clause IT.16.3 heretofore, no Tenderer shall contact Engineer/Employer on any matter relating to its Tender from the time of the Tender opening to the time theTender evaluation result is announced by the Employer. The evaluation result shall be announced at least ten (10) days prior to award of Contract. The announcement to all Tendererwill include table(s) comprising read out prices, discounted prices, price adjustments made, final evaluated prices and recommendations against all the Tendersevaluated.
17.2Any effort by a Tenderer to influence Engineer/Employer in the Tender evaluation, Tender comparison or Contract Award decisions may result in the rejection of his Tender.Whereas, any Tenderer feeling aggrieved may lodge a written complaint not later than fifteen (15) days after the announcement of the Tender evaluation result, however, mere fact of lodging a complaint shall not warrant suspension of procurement process.