Port of Ridgefield
Regular Meeting Minutes
March 27, 2013
Present:Scott HughesBruce WisemanJoe Melroy
Brent GreningJeanette LudkaWonder Baldwin
Laurie OlinJustin LaFaveBetty T
Sandra DayScott FraserJohn Barbieri
Lee WellsRandy MuellerBill Eling
Chuck Price
1. CALL TO ORDER:
At 3:00pm Chair Scott Hughes called the Port of Ridgefield Commission meeting to order.
2. PLEDGE OF ALLEGIANCE:
Chair Hughes led the Pledge of Allegiance.
3. APPROVAL OF THE AGENDA AND MINUTES:
Changes to the agenda: Commissioner Joe Melroy added “March 26 Legislative Trip” to the agenda under New Business.
Commissioner Melroy made a motion to approve the minutes for the March 13, 2013 regular meeting. Commissioner Bruce Wiseman seconded the motion. The motion was carried.
4. CALENDARING ITEMS:
Half-Day APEX Meeting Date Change: The half-day capital strategy meeting that was previously scheduled for Friday, March 29 has been changed to Friday, April 19. The time is still 8am –Noon and the location is here at the Port offices.
Consent Decree Meeting: Wednesday, April 24: Brent stated Port staff will attend a meeting on Wednesday, April 24 with the Washington State Department of Ecology to discuss the consent decree document.
April 24 Commission Meeting: This date is the same as the consent decree meeting. The commission agreed to cancel this meeting.
5. CALL FOR PUBLIC COMMENT:
None
6. FINANCE REPORT:
Jeanette Ludka stated that the weekly cash graph is in the commissioner’s drop box and offered to answer any questions.
7. OLD BUSINESS:
It was mentioned that Port of Vancouver Commissioner Jerry Oliver will run for port commissioner again next year.
8. NEW BUSINESS:
CREDC Funding Request – Brent Grening stated that with the CREDC not receiving funding support of $100,000 from the Clark County Commissioners they have created a funding strategy to seek funding from other entities. He stated the CREDC is asking the Port of Ridgefield to consider donating an additional $3,000 to their annual support.
Brent stated he will make a recommendation to the Commission regarding the requested additional support after he attends the April CREDC Board meeting.
Resolution No. 2013-262: A Resolution Accepting the Bid and Awarding the Contract to Tapani, Inc. for Phase 1 of the Construction of a Railroad Overpass – Randy Mueller stated there were concerns from other bidders regarding the bid packet materials.
Randy stated that Tapani, Inc. was the contractor awarded to conduct the Port’s Phase 1 Railroad Overpass Project with a bid of $209,241.40.
Justin LaFave from Advanced Excavating (one of the bidders for the project), expressed his concerns regarding the criteria of the Port’s bidding process. He stated Tapani did not include a cover sheet with their bid.
Randy stated that after consulting with the Port’s attorney, not including a cover sheet is considered an insubstantial variance.
Commissioner Wiseman asked the purpose of the cover sheet in the bidding process.
Chuck Price, the Port’s project manager stated that since this is a federally funded project and the Washington State Department of Transportation has to give approval first on local construction sites, cover sheets were not a matter of importance.
Randy added that this project is the first road project in recent history for the Port and noted there is room for improvement.
Justin asked Chuck were the bid tables for Tapani balanced and was this part of the process. Chuck responded yes.
Commissioner Joe Melroy made a motion to approve this resolution as written.
Commissioner Bruce Wiseman seconded the motion. The motion was carried.
Update on Former A to Z Interiors Building – Randy stated the Port has drafted a new “Purchase and Sale Option to Buy” agreement for this property and will come back to the Commission for approval when all parties have signed the option agreement.
Wine Industry Meeting - Brent stated last Thursday the Port hosted a meeting with local Ridgefield wineries to discuss how the Port can provide promotional support to their industry. He added in addition to this being a productive meeting, a follow-up meeting will be scheduled soon.
Commissioner Wiseman attended the wine meeting also and stated the wine owners were very impressed with the wine brochure the Port distributed at the meeting and each requested brochures for their winery. The brochure included a map that listed the location of each Ridgefield winery. He also commented it is good to be in partnership with the wine owners here in Ridgefield.
March 26 Legislative Trip – Brent and Commissioner Melroy met with legislators in the 14th and 15th state legislative districts to showcase the Port’s current transportation projects. Commissioner Melroy stated Senator Curtis King is the co-chair of the senate transportation committee for the 14th legislative district and is supportive of the Port’s projects. He asked to receive regular updates from the Port. Brent and Commissioner Melroy stated this was a very productive trip.
9. CALL FOR PUBLIC COMMENT:
Commissioner Wiseman asked the start date for Phase 1 of the Overpass Project. Chuck stated Tapani has 20 days after they receive the award letter to begin construction. The award letter is sent after the resolution is passed.
Councilwoman Sandra Day thanked the Port for inviting her to join them on the March 18 legislative trip.
10. ADJOURNMENT:
The meeting adjourned at 4:05pm with no further business or public comments. The next regular Commission meeting is scheduled for Wednesday, April 10, 2013 at 3:00pm. The meeting will be held at the Port of Ridgefield office in the downstairs conference room, located at 111 West Division Street in Ridgefield.
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Scott HughesR. Bruce WisemanD. Joe Melroy
Respectfully submitted by
Wonder Baldwin
Administrative Assistant
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