/ Dated: 4th April,2018

BIDDING DOCUMENT FOR THE PURCHASE OF OFFICE STATIONERY

(a)Letter of invitation for Bids

Sealed Tenders are invited under the Balochistan Public Procurement Rules (BPPR) - 2014 by theGwadar Development Authorityfrom “Eligible Bidders” (as detailed below), dealing in Sales and after-sale services of office stationery as per details contained here-under:

Eligibility Criteria for Bidders:

S. No. / Bidders Eligibility Factor / Requirement / Document Required
1 / Registration with Income Tax / Mandatory / Attach Copy of NTN
2 / Registration with Sales-Tax / Mandatory / Attach Copy GST registration Certificate
3 / Relevant Experience / For Self-experienced / Old Firms:
__ No. of successfully completed similar assignments in previous _ year/s
(To be specified by the Procuring Agency ) / Attach copies of Supply Orders with relevant completion certificate or Inspection Report
For In-experienced / New Firms:
MoU / JV or Agreement with a Firm fulfilling the above mentioned criteria / Attach signed & stampedcopy of original Agreement duly attested by Notary Public
4 / Financial Capacity / Annually PKR. __ for the past _ years
(To be specified by the Procuring Agency) / Attach supporting Bank Certificate of Company’s Bank Account
5 / Agreement with all the terms & conditions / Must unconditionally agree with all the instructions, terms & conditions specified in the bidding documents & contract agreement / Signature & company seal on every page of the bidding document.
6 / Delivery time / Must agree to serve the Contract within the stipulated time period / Completion time must be clearly specified in the Technical Bid
7 / Any other relevant factor / (To be specified by the Procuring Agency if required) / (To be specified by the Procuring Agency as required)

(b) Data-Sheet of the Assignment

S. No. / Item Name / Item Details / Specification / Qty
01 / Comp. paper A4 / Comp. paper A4 8.5x 11” (Double A 80gm 500sheet) / 200Rem
02 / Comp. Paper (Legal) / Comp. Paper 8.5 x 14” legal (Double A 80gms 500sheet) / 100Rem
03 / Photostat paper A4 / Photostat paper A4 (IK copy paper 70gms 500sheet) / 230Rem
04 / Photostat paper F4A legal / Photostat paper F4A legal (IK copy paper 70gm 500sheet) / 30Rem
05 / File cover / File cover with GDA monogram / 2000Nos
06 / File cover / File cover with GDA monogram A4 size / 200Nos
07 / File cover / File cover with GDA monogram legal size / 300No
08 / File board / File board brown / 200Nos
09 / Box file / Box file different coluor / 120No
10 / Highlighter / Highlighter cut size / 10pkts
11 / Stapler machine / Stapler machine DL.316 / compatible / 20Nos
12 / Register / Register 300 page (Unique/compatible) / 100Nos
13 / File lases / File lases big size white color / 50bundle
14 / Pointer soft liner / Pointer soft liner 0.3 (Dollar) blue 80pkts & black 20pkts / 100pkts
15 / Uni- ball pen / Uni- ball pen (eye Micro UB 150) Blue / 20pkts
16 / Uni- ball pen / Uni- ball pen (eye Micro UB 150) Black / 05pkts
17 / Uni- ball pen / Uni- ball pen (eye Micro UB 150) green / 05pkts
18 / Ball point / Ball point ( Clear Stic Dollar) blue / 100pkts
19 / Ball point / Ball point ( Clear Stic Dollar) black / 10pkts
20 / Ball point / Ball point (Clear Stic Dollar) Red / 10pkts
21 / Binding Tape / Binding Tape (2 width) Silver / 10dozen
22 / Binding Tape / Binding cover A4 size card 10 white, 10 dark blue, 20 different color (contains by 50sheets) / 50Ream
23 / Binding Tape / Binding cover A4 plastic (contains by 50sheets) / 50Rem
24 / Scale steel / Scale steel 12 inch / 10Nos
25 / Glossary paper / Glossary paper 115gms A-4 / 05Ream
26 / Stapler pin / Stapler pin size 24/6 26/6 Dollar (01packat contain by 20 boxes) / 30pkts
27 / Stapler pin / Staple pin (23/17) 03pkts ( 23/10) 04pkts ( 23/24) 03pkts (Dollar) / 10pkts
28 / Note portion / Note portion green 80gms / 100Rem
29 / Sharpener / Sharpener DUX/ Compatible (01 box contain by 50 pieces ) / 05 boxes
30 / Rubber /Eraser / Rubber /Eraser Kidco- E745 (01packat contain by 45 pieces) / 05pkts
31 / Note pad / Note pad simple small size / 200Nos
32 / Masking tape / Masking tape (2 wedth) / 20Nos
33 / Pencil HB / Pencil HB (Dollar) / 30pkts
34 / Stamp pad / Stamp pad 7x11 (lancer) / 30Pcs.
35 / Scissor / Scissor small size / 12Nos
36 / Cutter / Cutter (blade 18mm-XH 1887) / 30Nos
37 / Plastic tape / Plastic tape (2 wedth) / 24Nos
38 / L- Shape folder / L- Shape folder plastic A-4 / 10pkts
39 / L- Shape folder / L-Shape Folder plastic legal / 05pkts
40 / Role for Sharp laser Fax Machine / Role for Sharp laser Fax Machine (FO-1550) / 04No
41 / Envelope small / Envelope small with GDA monogram (10x5”) / 5000Nos
42 / Cash book Register / Cash book Register (Printed) with GDA Monogram (contain by 400pages) / 10No
43 / Envelope A4 / Envelope A4 size with GDA monogram / 200Nos
44 / Envelope legal size / Envelope legal size with GDA Monogram / 200Nos
45 / Binding Card legal / Binding Card legal / 05Ream
46 / Binding plastic legal / Binding plastic legal / 05Ream

Brand names & model numbers (if any) referred-to in this tender document are only for reference purpose in the light of BPPRA Rules - 2014 # 13(1), however ALL offers in conformity with the generic specification shall be evaluated as equal.

Method of Procurement Used: Procedure of bidding shall be “Least cost selection bidding procedure” as per Rule # 41(3) of the Balochistan Public Procurement Rules 2014.

  1. Financial Bid:Sealed Envelope containing the Financial Bid should clearly state “Name of Bidder AND Financial Bid”.A set of this bidding document duly filled, supported with Bidder’s covering Letter be attached with the Financial Proposal.The Financial Bid should be quoted on the biddersletter headon the following format:-

S. No. / Item Name / Model No. / Description / Quantity / Unit Price / Total Price
01 / Comp. paper A4 8.5x 11” (Double A 80gm 500sheet) / 200Rem
02 / Comp. Paper 8.5 x 14” legal (Double A 80gms 500sheet) / 100Rem
03 / Photostat paper A4 (IK copy paper 70gms 500sheet) / 230Rem
04 / Photostat paper F4A legal (IK copy paper 70gm 500sheet) / 30Rem
05 / File cover with GDA monogram / 2000Nos
06 / File cover with GDA monogram A4 size / 200Nos
07 / File cover with GDA monogram legal size / 300No
08 / File board brown / 200Nos
09 / Box file different coluor / 120No
10 / Highlighter cut size / 10pkts
11 / Stapler machine DL.316 / compatible / 20Nos
12 / Register 300 page (Unique/compatible) / 100Nos
13 / File lases big size white color / 50bundle
14 / Pointer soft liner 0.3 (Dollar) blue 80pkts & black 20pkts / 100pkts
15 / Uni- ball pen (eye Micro UB 150) Blue / 20pkts
16 / Uni- ball pen (eye Micro UB 150) Black / 05pkts
17 / Uni- ball pen (eye Micro UB 150) green / 05pkts
18 / Ball point ( Clear Stic Dollar) blue / 100pkts
19 / Ball point ( Clear Stic Dollar) black / 10pkts
20 / Ball point (Clear Stic Dollar) Red / 10pkts
21 / Binding Tape (2 width) Silver / 10dozen
22 / Binding cover A4 size card 10 white, 10 dark blue, 20 different color (contains by 50sheets) / 50Ream
23 / Binding cover A4 plastic (contains by 50sheets) / 50Rem
24 / Scale steel 12 inch / 10Nos
25 / Glossary paper 115gms A-4 / 05Ream
26 / Stapler pin size 24/6 26/6 Dollar (01packat contain by 20 boxes) / 30pkts
27 / Staple pin (23/17) 03pkts ( 23/10) 04pkts ( 23/24) 03pkts (Dollar) / 10pkts
28 / Note portion green 80gms / 100Rem
29 / Sharpener DUX/ Compatible (01 box contain by 50 pieces ) / 05 boxes
30 / Rubber /Eraser Kidco- E745 (01packat contain by 45 pieces) / 05pkts
31 / Note pad simple small size / 200Nos
32 / Masking tape (2 wedth) / 20Nos
33 / Pencil HB (Dollar) / 30pkts
34 / Stamp pad 7x11 (lancer) / 30Pcs.
35 / Scissor small size / 12Nos
36 / Cutter (blade 18mm-XH 1887) / 30Nos
37 / Plastic tape (2 wedth) / 24Nos
38 / L- Shape folder plastic A-4 / 10pkts
39 / L-Shape Folder plastic legal / 05pkts
40 / Role for Sharp laser Fax Machine (FO-1550) / 04No
41 / Envelope small with GDA monogram (10x5”) / 5000Nos
42 / Cash book Register (Printed) with GDA Monogram (contain by 400pages) / 10No
43 / Envelope A4 size with GDA monogram / 200Nos
44 / Envelope legal size with GDA Monogram / 200Nos
45 / Binding Card legal / 05Ream
46 / Binding plastic legal / 05Ream
Total Amount
  1. Serial Numbers of items must be quoted as mentioned in the “Bidding Document”(in-case of difference in serial numbersin “Bidding Documents” viz-a-viz “Financial Bid” the bid may qualify for rejection.
  2. No technical detail / specification may be mentioned in the financial bid. In-case of multiple offers/ itemsquoted against a single item, each item may be distinguished as option # 1, 2, 3 etc.against the respective Serial No.
  3. Offer must be quoted on TCA (Total Cost of Acquisition) basisat the risk & cost of the bidder. This means:
  4. ALL costs (including duties, taxes & other Govt. payables)incurred up-to delivery atDeputy Director Administration Office (Address: Marine Drive Road, Gwadar Development Authority Gwadar)
  5. Completion time must be clearly mentioned
  6. Loading, unloading and other labor charges.
  7. Hardware and Software Installation/configuration/commissioning/training (where applicable)
  8. Cost including fixation, assembling, dismantling etc. (As & where applicable)
  9. Taxes must be included along-with the price of each item.
  10. In-case of any Tax exemptions, exemption certificate from the concerned Tax Office / Regional Tax Office pertaining particularly to this case may be provided; otherwise taxes shall be deducted as per Government Policy / Rules.
  11. Every page of the Bid must be numbered, signed & stamped by the authorized representative.

(a) Bid Security:

  1. Financial Bids must be accompanied with Bid Security in the form of Bank Guarantee or Deposit at Call from a scheduled bank @ 2% of total bid value favoring the Deputy Director Administration (DDO Designation.

(b) Submission of Bids: Sealed Tenders (Single Envelope containing two separately sealed envelopes of Technical and Financial bids) must reach the office of the (Procurement Officer Designation,Deputy Director Administration)latest by Date & Time24th April, 2018 at 12:00 pmthrough courier or may be dropped in the Tender Box at the office of the(Procurement OfficerDeputy Director Administration)

(c) Opening of bids: The financial proposal will be opened on the same day for submission for bids@ Time(01:00 pm)sharp in the Office of (DDO Designation Deputy Director Administration) in presence whowant to be present in the Bid opening session.

(i)Terms and Conditions:

  1. Completion time may be clearly specified. Where completion time shall mean; time consumed in delivery of the ordered items to the designated location of Procuring Agency Gwadar Development Authority also including but not limited to time required for installation, commissioning & training. (Complete delivery including required services detailed in the Data-Sheet)
  2. Maximum completion time for the order is 30days from the date of Supply Order (bids quoting greater lead times are likely to be rejected).
  3. In case of late delivery, the supplier may be blacklisted and late delivery penalty (Liquidated Damages) shall be imposed at the rate of 0.1% (of the value of items delivered late) per day, upto a maximum of 10% of the Contract Value (As specified in the Contract).
  4. The Consignment, as per the Supply Order, must be accompanied by the authorized representative (technical) at the time of delivery at procuring agency/ designated Office.
  5. Partial delivery is allowed/Not-allowed – (Select 1)
  6. Work may be split among multiplelowest evaluated bidders, on the basis of the evaluation criteria for independent / non-related items.
  7. Provision of partial payment does not exist in this Tender; payment shall be made within one month from the date of successful inspection.
  8. Payment release is subject to satisfactory inspection by the joint team comprising of:
  9. The Purchase Committee of Procuring Agency
  10. Authorized representative of the Vendor (To be clearly specified in the Tender Document)
  11. Bid Security of successful bidder/s shall be released upon submission of PerformanceSecurity.
  12. Bid Security of unsuccessful bidder/s shall be released within thirty days from the date of award of contract to the successful bidder/s.
  13. Performance security of the successful bidder/s shall be released within two months from the date of successful inspection. In case of unsatisfactory performance on part of the supplier, the “Performance Security” shall be forfeited or retained till satisfactory completion of task.
  14. Any other terms or conditions deemed necessary by the Procuring Agency.
  1. Tax Liability
  1. Complete Tax liability is to be borne by the Vendor.
  2. Quoted prices shall be inclusive of all applicable Taxes, be filled item-wise as per the afore-mentioned format at Para-2 and may not be applied to the sub-total of the package.
  3. In-case of any Tax exemptions, exemption certificate from the concerned Tax Office / Regional Tax Office pertaining particularly to this case may be provided; otherwise taxes shall be deducted as per Government Policy / Rules.

(j)Currency & Bid Validity

  1. Tenders must be quoted in Pakistani Rupees (PKR).
  2. Validity of the bid would be at-least 60 days (to be specified by the procuring agency/ office) from the date of Tender opening

(k)BIDDER’S INFORMATION:

  1. Name of company : ______
  1. Complete Postal Address : ______
  1. Tel No:____4. Email address:______

5. Fax No:____ 6. Mobile No: ______

7. Authorized Representative’s name & designation:______

8. Type of Business:

(1) Sole Proprietorship □ (2) Partnership □

(3) Corporation (Private Ltd.) □(4) Corporation (Public Ltd) □

9. National Tax Number: ______

10. Sales Tax Registration #: ______

11. Year of Establishment: _____

12. Work experience: (Please attach specimen i.e. similar Award of Contract)

a.______

b.______

c.______

13. Approx. turn-over for previous three years: (In millions)

2013: Rs. ______2014: Rs. ______2015: Rs. ______

14. Certificates / Awards (if any, please attach)

  1. Company Profile: (Please attach)

DECLARATION BY THE BIDDER

I solemnly undertake that:

  1. Having read, understood & made myself aware of all the Terms & conditions mentioned in this Bidding Document & the Rules, Regulations & Policies of the Government of Balochistan, governing the procurement & financial matters, AGREE, ACCEPT & UNDETAKE TO ABIDE BY THE SAME.
  1. The information provided in this form is correct to the best of my knowledge & in the event of change; details will be provided as soon as possible

Name & Designation ______

Signature Date

Company stamp.

Procuring Agency’s Name Gwadar Development Authority

Procuring Agency’s Address Marine Drive, GDA Office Complex Gwadar

Procuring Agency’s Phone & Fax No. 086-9201020

Procuring Agency’s Website

Sample Bidding Document for the purchase of Goods Ref. No. B-PPRA/Pr-Sp(G&S)/07/2016/05 Page 1 of 7