October 24,2007

YoloCounty 4-H Leader’s Council Meeting

Meeting Minutes

Call meeting to order at 7:00pm by John Roncoroni

Flag salute, 4-H pledge led by David Sterling

Introductions and Roll Call of Clubs via sign in

*Minutes from June and September Meetings – June and September minutes: Motion to accept as is was made by Katie Wilmot and second by Sarah Hazeltine.

Treasurer’s report – John Roncoroni

OUT REACH/COMMUNITY SERVICE REPORTS

  • Community Clubs -via written reports – See reports by Esparto/Capay Valley, Winters, Clever Clovers and Happy Hollow
  • The Wave-if anyone is interested, please contact Kayla.
  • Farm Bureau Student of the Month

ClubApplications due

Clarksburg & Happy HollowJanuary 1

Norwood and West PlainfieldFebruary 1

Shiny Shamrocks and Willow Oak April 1

Clever CloversAugust 1

Esparto/Capay Valley and WintersSeptember 1

Golden Valley and ZamoraOctober 1

OLD BUSINESS

Committee Reports

Awards/Fundraising/Scholarship– Shelly Timko, Heather Vermazen

Spring Show, Knowledge Merit, Achievement Night, Fashion Review, Presentation Day, Scholarships-no report

Curriculum/ Resource Library/ Knowledge Merit – Jan Johansen, Abigail Berke-Jan Johansen reported for the Knowledge Merit Tests that she needs new tests for Leathercraft, Plant Science, Woodworking and Carpentry. All other projects also need to be reviewed.

Fashion Review– Heather Vermazen-no report

Policy –Leadership Criteria Policy and County Wide Project Policy-Delynda reported that there will be a county-wide Leadership meeting to go over leadership and what we’re looking for when judging record books. This meeting will look at the “gray” areas of leadership. A question/concern about the possibility of doing either a state record book or a county record book, but not both since it is difficult to judge. If any leader would like to do a county-wide project, they need to contact Delynda.

Presentation – Karen Chesnut-no report

Record Book – Karen Chesnut-Delynda reported that there will be a meeting in November, but no specific date has been set yet.

Spring Show- Livestock- Neil Mathiesen-Delynda reported that the Spring Show books are on line and she requested that everyone look at them and report any type of grammatical errors to Marcel ASAP. Any errors that are found must be submitted in writing to Marcel via email. Lads and Ladies has been put back into our Spring Show. All Spring Show fees will remain the same as last year.

Small Animal-Nancy Cannon-Nancy reported that there will be a county-wide meeting for anyone interested in showing in Dog Care for Spring Show on November 18 at 4pm at Norton Hall. Everyone who is interested must be at this meeting. Afterwards, the small animal division meeting will take place at approximately 5pm.

Creative Arts & Sciences- Kim Scott

Horse – Delynda-Delynda reported that the book is done. She needs a member of the Horse Project to email Marcel with an “ok” before it can be printed.

  • * Budget- discussion was held. Sandy Hazeltine asked why we were raising the commission of the livestock checks if we had a $20,000 “cushion” on the budget showing. Delynda explained that we need 7% based on our auction revenue sitting in our account that can not be touched in order for us to receive our waiver to have Spring Show. We are hoping to get a $5,000 sponsorship so that we can re-adjust that commission next year. Many people stated that our commission rate is still lower than many other fairs. If there were any specific questions, it was requested that they email Frank Muller. A motion to accept was made by Sandy Hazeltine and Katie Wilmot seconded. Vote was taken and passed unanimously.
  • * Increase in Enrollment fees-Y/$15 & A/$10-motion made to accept the new fees was made by Cynthia Belgium and seconded by Nancy Cannon. Vote was taken and passed unanimously.
  • Update on Spring Show books-see Spring Show above
  • Poultry Field Day & State Avian Science Day - Rachel Hazeltine-It was held at the ZamoraTown Hall and approximately 140 people attended. Event involved a lot of information given. Also, Will from Solano Co and Rachel participated in a fundraiser where they directed traffic. It was very fun.
  • Asilomar Nov. 16-18th cost $215, contact Katie Wilmot for more info
  • Achievement Night – Was held Oct 15 in Zamora-Well done event. Would like to have a greater attendance. Everyone seemed to like the Bingo game.
  • National 4-H Week – Oct 7-15th -see community clubs under outreach above.

NEW BUSINESS

  • Leaders Orientation Nov. 3 @ 1:00pm, Norton Hall-this will be the last one for the year. The last Leader’s Orientation had about 10 new leaders. It was suggested that we hold off on the earlier trainings and have more in Oct and Nov after the clubs get more of their leaders signed up.

LEADERSHIP/EVENT REPORTS

  • All Star Game Night- Oct. 26th7:00pm , at Norton Hall-It is open to all 4-H’er regardless of age.
  • NC Sectional Meeting Nov 10th at 8:30am for youth & 9:30 for general –it will be held at Norton Hall. The All-Stars and Avian team will be serving omelets as a “thank you” to the council for all their financial support.

Last minute announcements - Delynda Eldridge-Many San Diego Counties 4-H projects have been lost and they are looking for financial help for their members. Diane has sent out an email about donations. An account has been set up for donations. John suggested that each club gather any donations and then turn them into Leader’s Council so we could send one check to San Diego as a county.

Daniel Berke attended the National Horticultural Convention and received 9th place. California as a state took 4th place.

John Roncoroni stated that the 4-H Computer Corps were accepting applications. The Computer Corps maintain the state website and are the I.T. Support team for clubs and leaders. They also are responsible for the technology at conferences.

This weekend the Pilot Program involving county clusters will be having their meeting. John asked if anyone has ideas or needs to please email him by Friday, Oct 26th

Adjourn Meeting –Motion made by Carrie Hermle and seconded by Katie Wilmot. Meeting adjourned at 8:00pm

Next Meeting November 28, 2007

Items marked with an asterisk (*) are items to be voted on