3.Request, but Not Require, Social Security Numbers for All Members;

(1)

During the application interview, the DCBS staff will ask the individual each question from the application and discuss any responses, which need clarification or are inconsistent. At a minimum, the following items are covered:

1.View and copy documentation of birthdates for children for who benefits are requested. Birthdates of children born in Kentucky can be verified by the Birth Index File, Kentucky Vital Events Tracking System (KVETS) search;

2.View and copy proof of identity of the applicant. Identity can be verified by one form of identification such as a Driver’s License (It does not matter if the license has expired), Student I.D., orMilitary I.D.,or two (2) other forms of verification;

3.Request, but not require, social security numbers for all members;

4.If the citizenship of a child cannot be established by birth verification, obtain proof of citizenship or legal status;

5. Verification of relationship – Statement from the Mom is acceptable; Dad can self-disclose as the father.

6.Establish and verify residence and household composition by completion of the PAFS-76 Information Request, or a similar statement (lease or written statement from someone who knows the client – Lease and written statement must include all household members, address, contact information and date signed.) from a collateral contact familiar with the family’s living situation, who is not a member of the child care case;

7.If a child is age thirteen (13) or older and care is requested, proof is needed of the child’s inability to care for themselves (court order, physician’s statement, Individual Education Program (IEP) or a statement from a health professional as defined by KRS 600.020(48);

8.Collect current documentation of immunization for children requesting care, if needed;

9.All sources and amounts of income are declared and verified;

10.All allowed deductions from income are verified;

11.Remind the applicant/recipient that all changes in circumstance must be reported within ten (10) calendar days of the date of change, as well as any changes which occur prior to processing the application;

12.Explain policy relating to overpayments.

A.Determine if there is an outstanding claim.

B.Discuss with the applicant/recipient repayment of any claim.

If the applicant needs assistance locating or choosing a child care provider, provide resource or referral information per local protocol. Provide the client with a DCC-112 Looking for Quality Child Care form. The applicant is responsible for providing all verification needed to complete the application. If items are not available at the interview, the worker requests them in writing using the DCC-102 We Need Information for CCAP (RFI).

NOTE: Parents that choose a Registered Provider should be given a business card with the Division of Child Care contact information.The DCC staff can mail aRegistered Provider packet to the applicant to complete and return for approval.