Dear Applicant

Re: HR Manager

Thank you for applying for an application pack for the above position.

Please find enclosed the following:

  • Application Form – on line form supplied separately
  • Job Description including Person Specification
  • Equal Opportunities Monitoring Form
  • Equal Opportunities Policy Statement
  • General Information on UK Youth
  • Recruitment of Ex-Offenders Policy Statement

Applications should be made on the application form provided – separate CVs will not be considered.

The Application Form and EO Monitoring Form should be sent to me at the above address, to arrive by 4pm on the 22nd May 2013. Please mark the envelope “Private – addressee only”. Applications will also be accepted by email sent

Interview date scheduled for the 11th June, London.

Due to our limited resources if we have not contacted you within 21 days after the closing date unfortunately your application has not been successful on this occasion. We would like to be able to write to every UK Youth applicant individually, but must use our limited HR resources carefully. We hope you understand our policy on this matter.

Please note that successful applicants for vacancies with UK Youth will be required to have a Disclosure and Barring Service check as a condition of employment.

We are delighted you have chosen to apply to us and wish you every success with your application.

Yours sincerely

David Watts

Operations and Centre Manager

Job Title:HR Manager

Department:Chief Executives Office

Location:UKY Office London

Reporting to:CEO

KEY PURPOSES

To advise, plan, direct, and coordinate human resource management activities and implement policies relating to the effective use of personnel within UK Youth. To manage employment initiatives including apprenticeships, internships and other relevant youth opportunities and work placements. To ensure regulatory compliance and that the organisation employs the right balance of staff in terms of skills and experience, and that the appropriate training and development opportunities are available to employees to enhance their capability and contribution to the Charity’s performance to achieve UK Youth charitable aims.

KEY TASKS

  1. Work closely with the Departmental Directors and Senior Managers to identify the current and future HR needs of the Charity and to develop and implement the appropriate HR strategies, processes and interventions to provide departments with the skills and resources to deliver.
  1. In addition to providing support to Managers and staff to develop skills and capabilities, the job holder will:
  1. Ensure that accurate job descriptions are in place;
  2. Provide advice and guidance with writing job descriptions;
  3. Provide advice and guidance when conducting staff performance evaluations;
  4. Identify training and development needs;
  5. Organize staff training, workshops and activities;
  6. Process employee requests for external training while complying with policies and procedures;
  7. Provide appropriate coaching to staff who have performance related obstacles;
  8. Provide advice and assistance in developing human resource plans;
  9. Provide staff orientations/inductions, and
  10. Access funding for training and write proposals.
  1. The HR Manager will monitor staff performance and attendance activities including:
  1. Daily attendance.
  2. Proactively review and manage the causes for staff absences.
  3. Recommend solutions to resolve chronic attendance difficulties.
  4. Provide advice and recommendations on all disciplinary issues.
  5. Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
  1. Coordinate all recruitment with appropriate selection processes to ensure a professional and robust system is in place for the Charity including to:
  1. Provide advice and support to supervisors on staff recruitment;
  2. Prepare notices and advertisements for vacant staff positions;
  3. Schedule and organize interviews;
  4. Participate in applicant interviews as required;
  5. Conduct reference checks on candidates;
  6. Obtain Disclosure Barring Checks for all recruited staff;
  7. Inform unsuccessful applicants;
  8. Conduct exit interviews as required, and
  9. Prepare, develop and implement procedures and policies on staff recruitment.
  1. Work with the Departmental Directors to grow opportunities for apprenticeships, Internships and other relevant youth employment initiatives.
  1. To support the CEO and provide the strategic interface between HR and specific directorates to embed a strategic approach to HR management and development that results in more effective front line delivery.
  1. To provide effective HR operational support and services to line managers. To coach, mentor and feedback to the departmental senior management team and line managers and to improve individual and organisational performance.
  1. Drive and facilitate an effective performance management regime (appraisals) in departments creating and maintaining a high performance culture to improve organisational capability and the calibre of individuals.
  1. Assess the need for talent in relation to current and future needs, including the need for specific competencies, knowledge and skills and experience.
  1. Monitor and review workforce data for specific directorates in order to spot staffing risks and issues as well as opportunities for future improvement. Review HR KPIs in order to identify required improvements and provide updates to directors on the extent to which requirements were met by HR.
  1. Provide advice, guidance, and support to managers and staff in order to manage effectively issues of discipline and grievance in accordance with the Charity’s values, policies, and procedures.
  1. Develop HR Information systems and maintain the accuracy of the data contained therein and ensure compliance with relevant data protection codes of practice. Where necessary, enable managers and staff to input data into the systems and ensure data is sufficiently accurate for the charity to make informed decisions and furthermore provide management as required.
  1. Produce reports for and as directed by the CEO.
  1. Maintain all HR policy documents and ensure they reflect best industry practice, are up to date and ensure compliance with UK employment legislation and make sure all Directors and Managers are aware of legal obligations and are kept current of changes. Review existing policies, procedures and practices detailed in the Staff Handbook and other documents and develop proposals for amendments and/or the introduction of new policies, procedures and practices.
  1. Give timely responses to questions and queries from managers and staff.
  1. Maintain confidentiality, use sound judgement and operate independently while performing the duties.
  1. Participate in meetings and activities as required so that UK Youth is represented effectively.
  1. Take reasonable care for his/her own health and safety and for that of others who might be affected by his/her work, as required by law and described inthe relevant operating procedures and policiesfor his/her area of work. This will include carrying out risk assessments as appropriateand promptly bringing any concerns to the attention of the line manager.
RESOURCES FOR WHICH THE INDIVIDUAL IS RESPONSIBLE

Financial:HR Budget

KEY WORKING RELATIONSHIPS

The jobholder is responsible for working with a wide range of individuals and organisations, sometimes at senior levels. These include:Chief Executive, Directors and staff of UK Youth, UK Youth’s Trustees, UK Youth’s Network

External Businesses providing apprenticeships, Corporate Partners, National Voluntary Youth Agencies

PERSON SPECIFICATION

  1. Full member of CIPD
  1. Educated to degree level or equivalent, or with professional qualification in HR, followed by wide-ranging post-qualification experience in a charity or in industry.
  1. Experience of People Development and Training.
  1. Proven ability of developing and implementing an appropriate training programme.
  1. Strong track record of HR administration
  1. Good knowledge of data protection and confidentiality
  1. Experience of using HR databases
  1. Recruitment and selection experience
  1. Excellent communication skills, both written and verbal
  1. Experienced ICT user including Microsoft office packages
  1. Experience in writing, developing& implementation of new policies, procedures processes and systems.
  1. Ability to work effectively at all levels within an organization.
  1. Competent understanding of UK employment legislation including recruitment of non-UK nationals.
  1. A positive approach to work and with strong influencing skills.
  1. Experience within work-based learning.
  1. Knowledge and understanding of appropriate apprenticeship and accreditation route and experience of developing and writing programmes for Apprenticeships, Internships and other relevant youth employment initiatives.
  1. Ability to manage a Budget.
  1. A strong ability to develop productive working relationships with colleagues and stakeholders.
  1. To demonstrate a flexible approach to work.
  1. Understanding of Equal Opportunities in practice.
  1. Empathy with the needs of young people and the work of the Charity and, ideally, experience of the voluntary sector.

EQUAL OPPORTUNITIES MONITORING FORM

UK Youth is striving to be an equal opportunities organisation. In order to help us monitor our compliance with our Equal Opportunities policy, we would be grateful if you could complete this form and return it to us. We will separate it from the rest of your papers and it will not form any part of the selection process.

Please tick the appropriate box for each question

What is your gender?Male Female

How would you describe your ethnic origin?

White:

White British White Irish

Any other White background Please specify:______

Mixed:

White & Black Caribbean White & Black African White & Asian

Any other Mixed background Please specify:______

Asian or Asian British:

Indian Pakistani Bangladeshi

Any other Asian background Please specify:______

Black or Black British:

Caribbean African

Any other Black background Please specify:______

Chinese or other ethnic group:

Chinese

Any other Please specify:______

Are you a disabled person?Yes No Prefer not to say

To which age group do you belong?

Under 25 25-35 35-50 Over 50

Thank you for your help

EQUAL OPPORTUNITIES POLICY STATEMENT

______

UK Youth is committed to ensuring equality of opportunity for all and to challenging barriers and stereotypes that prevent this, in every aspect of our work. This applies to: the services we provide; the selection of staff, volunteers and trustees; our relationships with members, suppliers, customers and supporters; and to our internal processes and procedures.

UK Youth aims to provide equality of access to our services by: ensuring that they are appropriate and relevant to the personal development needs of all participants; providing opportunities for personal development that reflect the diversity of our society; and focusing on the principles and practices of participation and inclusiveness in service development and delivery.

With regard to selection procedures, we aim to ensure that people are treated on the basis of their relevant merits and abilities and that nobody receives less or more favourable treatment on the grounds of: race; colour; nationality; religion or belief; ethnic or national origin; age; gender; marital status; sexual orientation; or disability. We are committed to ensuring that all employees have equality of opportunity and aim to give them access to regular training/development to help them to progress, both within and outside the Organisation.

Processes and procedures are designed to be clear, consistent, fair and compliant with Equal Opportunities legislation and with our Equal Opportunities Policy. We monitor and review them regularly.

We are committed to making this policy effective and to bringing it to the attention of all those involved with UK Youth.

GENERAL INFORMATION

Background

UK Youth is the largest non-uniformed National Voluntary Youth Organisation in the UK with a network comprising 41 local member groups in England representing the major county and metropolitan areas and the National Members – Scotland, Northern Ireland and Wales. A total of approximately 7,000 local youth groups, clubs and projects affiliated to the local member groups and some 750,000 young people primarily in the age group 14 to 25 are active within the network which is staffed by some 40,000+ volunteer and part time staff.

UK Youth has a high reputation within Government Departments and has twice been in receipt of lottery funding in the £1,000,000 bracket.

Mission

UK Youth exists to develop and promote innovative non-formal education programmes for and with young people – working with them to develop their potential.

Our work addresses three important themes:

  • Raising the aspirations of young people, often far beyond the boundaries of their existing experiences and expectations
  • Helping young people realise their potential through voluntary youth work programmes that start from the motivational interests of young people and promote learning
  • Ensuring that young people achieve formal recognition for the learning and achievements they gain as part of their youth work.

Charitable Objectives

Youth Work Development

Our special contribution to the development of youth work will continue to be our focus on the personal and social development of young people in the UK whose potential can be better realised through non-formal education routes. We seek to apply the principles of effective youth work to the contemporary interests and needs of young people via programmes that offer accredited learning outcomes. We aim to be a partner of Government departments and agencies in the UK, Europe and further afield in promoting coherent opportunities for and with young people. We will also take a central role in promoting such opportunities through appropriate agencies throughout the country.

Networking

Our ability to achieve our Mission is dependent on our relationships with a wide variety of similarly minded organisations. Our role will be to provide support to our networks by:

  • Promoting our youth work programmes to an expanding base of users
  • Establishing and encouraging high standards and promoting common policies and approaches in the delivery of youth work
  • Supporting UK Youth members in the delivery of youth work programmes
  • Co-ordinating UK Youth members at a regional level to respond to political and legislative changes

Advocacyfor Youth Work

Directly, and with key partner organisations, we will work to create an environment in which youth work is valued by advocating the social and economic benefits of high quality youth work, and publicise the distinct contribution that youth workers make.

We will focus on:

  • Programmes developed by UK Youth
  • Perception of youth work
  • Policy development
  • Participation of young people

Enabling Objectives

Revenue Generation

We will develop, and build on, a comprehensive package of revenue generation activities that will involve:

* Grants and contracts from central and regional government

* Income generated from the sale of youth work services and products

* Events, targeting of major trusts and a strategic approach to the corporate Sector and individual donors.

Building an Effective Organisation

We will run an organisation that is both efficient and effective in the day-to-day and strategic management of its operations

Responsive Governance

We will establish and maintain structures and processes of governance that are effective in the way that they represent the major stakeholders in UK Youth and meet the highest standards of the Charity Commissioners.

Training to support the delivery of our programmes and the achievement of our objectives as well as the participation of young people will be themes across all areas.

Chair:William Crothers

Chief Executive: Charlotte Hill

Recruitment of Ex-Offenders Policy Statement

UK Youth aims to promote equality of opportunity for all with the right mix of talent, skills and potential. UK Youth welcomes applications from diverse candidates. Criminal records will be taken into account for recruitment purposes only when the conviction is relevant. As UK Youth meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered a role as an employee, volunteer, trustee or consultant, will be subject to a criminal record check from the Criminal Records Bureau before the appointment is confirmed. Where the nature of the role requires a Standard or Enhanced Disclosure, this will include details of cautions, reprimands or final warnings, as well as convictions. An offence will not necessarily bar you from the role. This will depend on the particular role, the offence(s) and on the circumstances and background.

Chair:William Crothers

Chief Executive: Charlotte Hill

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