Minutes of the regular July 12, 2011 Motley City Council meeting

REGULAR MEETING - MOTLEY CITY COUNCIL

MOTLEY MN July 12, 2011

Pursuant to due call and notice thereof, Mayor Nieken called the meeting to order at 7:00 p.m. with the following council members present: Bruce Mills, Steve Johnson and Rob Sampson. Duane Solga was absent. The meeting took place at city hall.

The following persons were present for all or part of the meeting: Brian Madison; Steve Dille; Dawn Timbs; Tina Snell; Aric Welch; Bruce Brotherton; Cliff Goodwater; Lydia Goodwater and Sue Kobus.

The pledge of allegiance to the flag was given.

Sampson moved, with a second by Johnson, to approve the consent agenda, as follows:

A. Outstanding bills - Claim # 6500-6556

Check # 26991-27039 Plus EFT #31-35

Check # 13302-13320

B.  Employee Leave Report

C.  Minutes of the Regular June 14, 2011 meeting

D.  Minutes of the Special June 28, 2011 meeting

E.  Vacation request – Barros – August 1-8, 2011

Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

Engineering

Welch gave an update on the WWTF. Consideration was given to payment application #10 from Di-Mar Construction in the amount of $125,333.50.

Sampson moved, with a second by Johnnson, to approve payment #10 to Di-Mar Construction in the amount of $125,333.50. Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

Welch presented a Final Certificate of Survey for the 2011 Street Improvement Project. Smith will contact Peter Vogel to see when the easements will be done. The city is holding $65,000.00 from the contractor on the Beaulieu St Project. The punch list is not done. The ditch repair work will be done after we settle on the final quantities with Ferche. Welch will get a couple of quotes for doing the ditch work.

Planning Commission

A quorum was not present to hold the July meeting. Sampson will take responsibility for forwarding all information to the council with a paper copy given to Johnson by Smith.

Requests

Sue Kobus was present to request permission to have a fourth dog. She is considering fostering another dog and if things work out she would like to keep the dog to compete in agility. There have been no complaints or police calls for any of her other dogs.

Sampson moved, with a second by Johnson, to approve a fourth dog for Kobus. Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

Unfinished business

The information on the potential sale of the aerators was not brought forward.

A budget meeting will be held on Monday, August 1st at 6:00 p.m.

The fence at Ernie Converse Park will be worked on at the east side but nothing will be done with the rest until the park board meets.

Fire Department

The June 2011 report was given.

Sampson moved, with a second by Johnson, authorizing two (2) trucks to attend Growler Day’s in Leader. Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

The department will get prices for a pressure washer for the fire hall. They will get together with the maintenance department to talk about buying one to be shared by the departments.

Sampson moved, with a second by Johnson, to approve the Explorer’s to hold their car whacking event in the tennis courts contingent on liability coverage from the city’s insurance. Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

Police Department

The June 2011 report was given.

Madison recommended that the parade route for Two Rivers Music Fest be held in the original location since the street project has not begun.

Mills moved, with a second by Johnson, to change the parade route back to the original location. Nieken, Sampson, Johnson and Mills voted aye, none nay. The mayor declared the motion carried.

Maintenance Department

The June 2011 report was given. Sampson reported that he has heard positive comments about the mosquito and dust control.

Administrative Department

The June 2011 Water Usage report was given. The report still shows more water being billed than pumped.

City hall will be closed from August 22 – 26 and November 14 – 18 due to voluntary time off by city staff for budget purposes.

The council considered a letter from Kirby Dahl, an attorney representing Prairie Pine Mutual Insurance Company regarding a mortgage the City of Motley holds on a property owned by David Bond. The letter asks the city to release the property for $2,500.00. If the city does not accept the offer, Dahl will recommend to his client to take an assignment of the remaining portion of the GMAC mortgage and then go through a mortgage foreclosure to defeat the City’s mortgage. The property was destroyed by fire and GMAC holds the first mortgage on the property. Peter Vogel recommended that the city accept the offer of $2,500.00.

Mills moved, with a second by Johnson, to accept Peter Vogel’s recommendation. The motion was tabled until the Special Meeting to be held on July 27, 2011 at 6:00 p.m.

Sampson moved, with a second by Johnson, to adjourn the meeting. The meeting was duly adjourned at 7:55 p.m.

Terri Smith

Clerk Treasurer

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