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08-08-11 COUNCIL MEETING MINUTES * PAGE

MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL

HELD MONDAY, AUGUST 8, 2011 AT 7:30 P.M.

IN THE COUNCIL CHAMBERS, CITY HALL

ROLL CALL

Mayor August J. Kellerman called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Samuel J. Fulk, Leonard J. Heisner, Kevin B. Hicks, David M. Stone and Mayor August J. Kellerman. Members absent: None. Administrative staff present: City Clerk Frances I. Thomas, City Attorney Roger Seibert and City Treasurer Arthur F. Reese.

PREVIOUS MINUTES

Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the previous minutes of the July 25, 2011 meeting as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

TREASURER’S REPORT

Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the Treasurer’s Report as prepared by City Treasurer Arthur F. Reese, including Treasurer’s Report For the Month Ending: July 2011, Treasurer’s Report July 31, 2011 compared to July 31, 2010, Unrestricted Bank Balances (Only) Treasurer’s Report July 31, 2011 Compared To Last Four Years and Payroll Check Listing July 29, 2011. The natural gas bill is due August 20, 2011 in the amount of $13,333.17. The Hotel / Motel Tax Fund owes the General Fund $3,205.00 which will be repaid when funds are received. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

ACCOUNTS PAYABLE

Motion by Commissioner Heisner, seconded by Commissioner Stone to approve the accounts payables as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

CORRESPONDENCE

No correspondence was presented.

2010 MOTOR FUEL TAX AUDIT #74

Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve the Motor Fuel Tax Audit Report #74 for the period beginning January 1, 2010 and ending December 31, 2010. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

MULBERRY STREET CLOSURE

Motion by Commissioner Fulk, seconded by Commissioner Hicks to grant permission to Lois Heinser to use (close) a portion of Mulberry Street from South Main Street to the alley (not blocking the alley) from 6:00 a.m. on August 19 to 4:00 p.m. August 20, 2011, to accommodate an auction for her business closure. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

MARDI GRAS 2011

Motion by Commissioner Hicks, seconded by Commissioner Heisner to approve the request from the Chamber of Commerce for the 2011 Mardi Gras

celebration:

1. Collections at intersections and around square for Mardi Gras Queens funding on October 1, 2011

2. Closing of streets for the children’s afternoon parade October 28, 2011, using the same time and route as previous years.

3. Closing of streets for “Business Trick or Treat” on October 28, 2011.

a. Walnut (N/S) Mulberry Street to West St. Louis Avenue

b. permission to use City Hall parking lot

4. Closing streets for Mardi Gras flea market and car show October 29, 2011

a. Walnut (N/S) 154/West Water Street to Randolph Street.

b. W. Mulberry (E/W) Main Street to South Mill Street.

c. Douglas (N/S) Mulberry Street to St. Louis Ave.

5. Closing of streets for Mardi Gras Parade October 29, 2011

a. (Closing as in past years).

b. closing Front Street, Parker Street and Mill Street (from Kaskaskia to Parker) beginning at 6:00 p.m.

6. City traffic control, no-parking signs and clean up (as in past years).

On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

SPEERS RESIGNATION

Motion by Commissioner Hicks, seconded by Commissioner Fulk to accept the resignation of Jerry Speers as a part-time police officer effective July 12, 2011. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

ADDITIONAL DAY FOR CLOSING BALLPARK ROAD FOR THRESHERMAN’S SHOW

Motion by Commissioner Stone, seconded by Commissioner Hicks to approve additional days for closing Ballpark Road prior to the Thresherman’s Association Show, adding Monday and Tuesday, August 15 and 16, 2011 to allow for set up. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

PURCHASE TURBIDITY MONITORS W.T.P. #1

Motion by Commissioner Stone, seconded by Commissioner Heisner to approve the purchase of turbidity monitors from Hach Company for Water Treatment Plant #1. Total cost of the purchase: $11,811.72. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

APPOINTMENT OF DELEGATE AND ALTERNATE DELEGATE FOR IML CONFERENCE

Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve the appointment of voting delegate and alternate delegate to the IML Conference September 15 – 17, 2011. As the voting delegate - Mayor August Kellerman and Commissioner Leonard Heisner as the alternate delegate. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

ADVERTISING SPACE – PCHS PANTHERS SPORTS CALENDAR/ PROGRAMS

Motion by Commissioner Hicks, seconded by Commissioner Stone to approve purchasing advertising space in the programs and sports calendar of the PCHS Panthers as a renewal of previous years in the amount of $275.00, pending the receipt of funds in the Hotel /Motel Tax Account. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

GREATER EGYPT REGIONAL PLANNING AND DEVELOPMENT COMMISSION

Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve payment of $1,412.00 to the Greater Egypt Regional Planning and Development Commission. The membership fee is based on the City population. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

AMEREN ENERGY MARKETING – CONSIDERATION OF LETTING

Mayor Kellerman reported that the City Attorney has been working for several months on securing rates for electrical service for the City. He has presented four proposals from AEM (Ameren Energy Marketing), First Energy Solutions (Choice), Direct Energy and Exelon Energy (Select Energy).

(months) ($ / kwh)

Company Term Price

1.) AEM 12 .04319

(Ameren Energy Marketing) 24 .04538

36 .04748

2.) First Energy Solutions 12 .0447

(Choice) 24 .0468

36 .0490

3.) Direct Energy 12 .0456

24 .0475

4.) Exelon Energy 12 .0457

(Select Energy) 24 .0473

The council determined the most cost savings to the City would be from AEM (Ameren Energy Marketing) for 24 months @ .04538 per kwh. This plan will save the City a minimum of $110,000 over the 24 month period.

PLACE ON FILE AMEREN ENERGY MARKETING

Motion by Commissioner Fulk, seconded by Commissioner Stone to place on file an agreement between the City and AEM (Ameren Energy Marketing) for 24 months at .04538 per kwh. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

KELLERMAN BROTHERS PAY REQUEST #5

Motion by Commissioner Stone, seconded by Commissioner Hicks to approve pay request #5 to Kellerman Brothers for work on the Illinois Rural Heritage Museum Inc. in the amount of $39,189.56, pending receipt of funds. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

EXECUTIVE SESSION

Motion by Commissioner Fulk, seconded by Commissioner Hicks at 7:57 p.m. to move the meeting to Executive Session for Section 2(A)(a) Collective negotiating matters or deliberations concerning salary schedules; Section 2(A)(c) The acquisition of real estate or the selling price of real estate and Section 2(A)(h) Litigation, pending or probable. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

RETURN TO THE REGULAR MEETING

Motion by Commissioner Fulk, seconded by Commissioner Heisner to return to the regular meeting at 8:32 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

ADJOURNMENT

Motion by Commissioner Fulk, seconded by Commissioner Hicks to adjourn the meeting at 8:33 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.