CaliforniaStateUniversity, Chico

Chico, California95929-0707

University Housing Office: 530-898-6325 or 800-730-4243 Fax: 530-898-6840

May 2016

TO:All Residents of Whitney, Lassen, Shasta, Esken, Mechoopda, and Sutter Halls

FROM:University Housing Office

SUBJECT:***UPDATED*** RESIDENCE HALL CLOSING

Your Resident Advisor will soon schedule a final mandatorywing or floor meetingto review important information regarding spring check-out and hall closing. Look for advertisements this week or ask your RA for the time and location for your community meeting. The following guidelines will help make your final move out easier and reduce potential cleaning and damage charges.

Hall Closing Information / Check out as soon as you have completed your last final exam. Commencement celebrations now include Friday, May 20, 2016. While our halls remain open until 6 p.m. on this day, to minimize anticipated traffic congestion, the University is strongly encouraging all UH residents to move out by 4 p.m. on Friday. Residents are expected to checkout and have all of their belongings out of the house by this time.PLEASE PLAN AHEAD in order to avoid improper check-out charges. All computer labs will close at 6:00 p.m. on Friday, May 20.
Study Environment –
FINALS WEEK / 24-HOUR QUIET HOURSbegin Sunday, May 15, at 12:01a.m. “sharp” (Saturday night) and continue through Friday, May 20, at 6:00 p.m.
For the sake of the community, if you violate any policy and have no remaining exams, you will be asked to check out immediately. If you are disruptive in any way during finals week, even before you have completed your finals, you will be sent through the formal Student Judicial conduct process. Failure to resolve violations before departing for summer will result in a registration and grade hold until the issue is resolved (i.e., administrative meeting(s) and formal sanction accepted, etc.).
Things to do BEFORE
You Check Out of Your Residence Hall / CLEANING YOUR ROOM: Go to this link for helpful guidance in how best to move out of University Housing and reduce the risk of damage/or check-out charges:
  • REMOVE double stick and other tape, tacks, pins, chalk, dirt, and glow in the dark stickers from walls and ceilings, bookcases, wardrobes, doors, and tack board.
  • CLEAN shelves, baseboards, windowsills, door frames, blinds, mirrors, desks, doors and trash cans.
  • VACUUM closet floors, main floor, window tracks, and inside of drawers.
  • DUST thermostat covers, dresser facings, and top.
  • SEPARATE all reusable goods and non-perishable foods from your trash.
  • REMOVE all trash from your room and take it to an outside dumpster before you leave. Additional dumpsters will be provided near each hall. It is not acceptable to discard personal furniture in or around campus dumpsters. If discovered, the person(s) responsible will pay financial restitution and Student Judicial conduct sanctions may be imposed. If you have furniture that needs to be dumped, please take it to the Neal Road Landfill located at 1023 Neal Road (530-345-4917).
  • REFRIGERATOR/MICROWAVE: If you rented a unit from Collegiate Concepts, please leave the unit in your room. Collegiate Concepts will be picking up the units after closing. Please make sure your unit is unplugged, defrosted, and cleaned (inside and out) when you leave. Security deposits will not be returned if your unit is damaged or dirty. If you brought your own refrigerator/freezer/microwave unit, please take it home or donate it.
Do not leave any personal property in the room or in any residence hall community area as there will be a charge to remove and dispose of any personal property left behind.
Diversion Excursion
Donation Drop-off Locations
Donation Drop-off Locations
[continued] / Plan to Make Early Donations!
1.Diversion Excursion: There will be Early Move Out donation drop-off bins located in first floor lobbies on campus Monday, May 2throughWednesday, May 18.
2.Beginning Thursday, May 19 and Friday, May 20 from 10 a.m. – 5:00 p.m. - ALL residentsare encouraged to take their donations, recycling, and trash outside to the dumpsters or donation collection tables.Student volunteers will be available at a donation collection table near each hall to assist with donations and recycling.
3.
4.SUTTER residents can continue to take their donations to the collection bins on each floor OR take donations outside to the donation collection tables as noted above.
5.
Non-perishable food will be donated to the Hungry Wildcat Food Pantry.
The following items will be donated to Goodwill:
  • Dishes
  • Linens, towels, pillows, foam mattress pads, blankets
  • Clean clothing and shoes
  • Accessories, appliances and computers
  • Clean, unbroken, rip-free furniture
  • Cinder blocks and lumber
Partially used laundry soap, shampoo, conditioner, and lotions will be donated to local organizations. Glass, plastic, aluminum, and newspaper are also being collected outside and recycled.
Mail Services / ALL RESIDENTS ARE RESPONSIBLE FOR NOTIFYING friends, creditors, magazines, and family members of their new address.
  • Please note: packages sent by “Third Party” expeditor shipping services [i.e., FedEx, UPS, etc.] during finals weekwill not be guaranteed for delivery.
  • Residents must update their forwarding address online in the Resident Centerprior to checking out.If the resident fails to provide an accurate forwarding address, it will result in long delays.
  • Since the University may not forward magazine subscriptions, students must contact the magazine with your SUMMER forwarding address information (this takes approximately six weeks for the forwarding address to become effective). It is important that you contact the magazine right away with your SUMMER address information.
*Outgoing Mail: the last day will beThursday, May 19
*Incoming Mail: the last day will beFriday, May 20 (the mailroom closes at 3 p.m.)
Starting Monday, May 23 and through summer break, student mail will be delivered to the UH Office.All mail and packages will be forwarded to the address that you provided in the Resident Center.
Please do not request “inbound” express mail or overnight mail after Monday, May 16, as proper delivery cannot be assured.
Legion Avenue Parking / SPECIAL PARKING INFORMATION FOR LASSEN/SHASTA/WHITNEY/SUTTER STUDENTS ONLY:
*During Finals Week, Legion Avenue will be closed from 8:00 a.m. to 6:00 p.m. on Thursday, May 19 and from 8 a.m. to 4 p.m. on Friday, May 20 to allow for greater parking access as students vacate the residence halls. The front desk staff of each residence hall will give you a yellow parking slip after you are completely packed and ready to load your vehicle. You will need to present your parking slip to UPD when entering Legion Avenue, which will allow you to park your car to load your property. Vehicles without the yellow parking slip will not be allowed access to Legion Avenue. Please note, there is a 30-minute time limit for parking on Legion Avenueon Thursday and Friday.
PLEASE REMEMBER to move your vehicle off Legion Avenue before 7:00 a.m. on Thursday and Friday (May 19 and 20) mornings to avoid potential citations and towing.
Checking Out / STEP 1: Have all of your personal items out of your room and complete your cleaning process.
STEP 2: When ready to check out, go to the front desk of your community.
STEP 3: Check out with the DA or RA at the front desk.
*RETURNyour key(s). Failure to do so will result in a lost key charge.
*RETURN your WASH laundry card. Be sure to reduce the balance on your card to zero as refunds will not be issued for unused balances.
*FAILURE to follow check-out procedures or failure to checkout by 6:00 p.m. on Friday, May 20, without formal approval will result in a minimum $50 charge. Rooms will be checked for damages by custodial/maintenance staff. If damages are found, charges may apply.
In ALL RESIDENCE HALLSstudents should: close and lock windows; turn off air conditioners; and lock your room door.

THANK YOU FOR LIVING ON CAMPUS THIS YEAR!

HAVE A GREAT SUMMER!