Lodging Details
Every team must work with the Tournament’s Hotel Coordinator to reserve rooms at Partner Hotels. Hotels will charge their own rates and all rates are subject to the applicable Oregon Lodging Taxes. Hotels will establish their own deadlines for submitting rooming lists and collecting charge card numbers.
There is a 2-night minimum stay requirement, however, there are a few hotels that will allow deviations if arranged IN ADVANCEandapproved by the hotel’s representative.
If your team is staying at a hotel, it must be an approved Partner Hotel and all arrangements must be made through the Tournament’s Hotel Coordinator. Your team’s families are more than welcome to stay with friends/family and even at local RV Parks. If tournament approved hotels are full, the Tournament’s Hotel Coordinator will work with the team rep to find other hotel accommodations.
Teams can request to play AFTER 2:30pm on Friday– saving the Thursday night hotel stay. Please discuss this with tournament staff when making your hotel reservations. This is not the official ‘late start’ request. Your team leaders will still need to return the special scheduling request form – it will be sent to team leaders around July 15.
Team Name: / Age Group:Club Name: / Gender:
Lodging Coordinator: / Coordinator Cell:
Coordinator’s email: / Coordinator Home:
Head Coach Name: / Coach Cell:
Head Coach email: / Coach Home:
Manager Name: / Manager Cell:
Manager email: / Manager Home:
Person to sign Hotel Contracts:
Address of person signing Hotel Contracts:
Top hotel choices, if any:
A “block” of rooms does not necessarily meant rooms are together. Hotels will do their best to get rooms close together, but this may not always be possible due to the room types chosen by families and the hotel’s layout. / # of Rooms per Night by Type
Thursday August 2 / Friday August 3 / Saturday August 4
Rooms that sleep 1-2 people (one bed)
Rooms that sleep 3-4 people (two beds OR one bed w/ a sofa sleeper – based on availability at time of preliminary booking
Rooms that sleep 5-8 people (2-4 beds, may include a sofa sleeper)
Rollaway beds needed? Not available at most hotels
Suites or Upgraded rooms
Rooms with Kitchens (stove top, dishwasher, silverware, pots/pans)
Return to: / Fax: 503-974-9096 / Questions: 503-740-6734
Date Received: / Date sent to Hotel: / Hotel: