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Cambridge Primary Outside School Hours Care

2016 Fee Increase Letter

Dear Parents,

Thank you for choosing to use our outside school hours care service. We aim to deliver a high quality and affordable service for all families at Cambridge Primary School.

With this in mind and with much reflection and deliberation, it has been decided that it is necessary to raise fees due to an increase in operating costs for 2016. This will allow the service to continue and remain viable for next year.

Commencing from Term 1, 2016, a casual and permanent fee structure will apply at our program.

What is a “Permanent Rate”?

A permanent rate means your child is booked into a day (or days) each week and will be expected to attend each week on these specific days. If your child/ren does not attend, charges may apply, including when you are absent.

When do no charges apply?

·  You provide us a Medical Certificate within 5 days of the booked day

·  Your child/ren are sent home by the school or us due to illness

·  Your family is going on holidays and 2 weeks written notice is provided on our holiday form

·  Your day falls on a Public holiday and our service is closed

When do charges apply?

·  Any cancellations prior to 10.30am – $15 (normal rates apply)

·  Any cancellations after 10.30am - $18

·  Anyone that does not cancel at all - $21

What is a “Casual Rate”?

A casual rate means your child is booked into a day (or days) by you on an “as needed” basis. If your child/ren does not attend, charges may apply, including when you are absent.

When do no charges apply?

·  You provide us a Medical Certificate within 5 days of the booked day

·  Your child/ren are sent home by the school or us due to illness

When do charges apply?

·  Any cancellations prior to 10.30am – cancelled and removed from rolls with no charge

·  Any cancellations after 10.30am or does not cancel at all - $21 (normal rates apply)

Note: Any absent days recorded will still be eligible for childcare benefit and childcare rebates (as per Parents eligibility) up to 42 days per financial year per child.

Pricing will be as follows:

Fee Name / Price as of 25/1/16
Before School Care - Permanent Rate / $15
Before School Care - Casual Rate / $18
After School Care – Permanent Rate / $18
After School Care – Casual Rate / $21

There is no change for the Vacation Care rates of $55 (for excursions or incursions) and $50 (normal day).

We have worked very hard to limit the increase to minimise the impact on families and have not had a price increase for quite a long time (12 months plus) however operating costs for OSHC have been affected by several factors, including: -

·  increased costs for food and general expenses.

·  staff pay rates are incremented annually, in accordance with the Children’s Services Award.

Finally, please make sure that you have registered for and are receiving your full entitlements for Child Care Tax Rebate and Child Care Benefits (CCB). Information about Child Care Tax Rebate and Child Care Benefit is available on the Centrelink website or by calling them to enquire what your family is entitled to.

Regards,

Nadia Bettio

Cambridge Primary School

Out of School Hours Care Program Enrolment Form

BEFORE School Care Hours 6.45 am – 8.45am AFTER School Care Hours 3.15 pm – 6.45 pm

RING 0475 973 325 enquiries RING 0475 973 325 enquiries

Between 6.45AM am and 6.45 pm Between 6.45am and 6.45pm

Family Name: ______

*Family CRN:______

*Family CRN (Customer Reference No) MUST be provided, along with the CRN for each child enrolled.

Contact the Family Assistance Office on 13 61 50 if you do not know your CRN.

Our Service Provider No is 555 0082 44J

Child / Children’s Details:

Child / Children’s name: / *Child CRN / Sex / Age / D.O.B. / Grade
/ /
/ /
/ /
/ /
Child / Children’s home address:______
Post Code:______

1st Contact Details:

Name: ______D.O.B: ____/____/____

Mobile No: ______

HomeAddress:______

Post code: ______Home Phone No: ______

Place of work: ______

Work Phone No: ______Relationship to child: ______

2ND Contact Details:

Name: ______D.O.B: ____/____/____

Mobile No: ______

Home Address:______

Post code: ______Home Phone No: ______

Place of work: ______

Work Phone No: ______Relationship to child: ______

If you would prefer your statements and receipts emailed rather than receiving a hard copy, please provide your email address:

EmailAddress:______

Emergency contacts/ Authorised people to collect your child/children:

There may be times when a child has an accident, injury, trauma or illness and the parents or guardians cannot be contacted. To deal with these situations, Cambridge Primary School OSHC Program should notify one of the following people who are authorised to consent to the medical treatment of the child.

Three emergency contacts are required.

Name / Address / Telephone Numbers / Relationship to child
Home:
Work:
Mobile:
Home:
Work:
Mobile:
Home:
Work:
Mobile:
Home:
Work:
Mobile:

Custody Restrictions

Is there an Access Alert for the student? (tick) / ¨ Yes (If Yes, then complete the following questions and present a current copy of the document to OHSC.)
Access Type: (tick) / ¨ Court Order / ¨ Family Law Order / ¨ Restraining Order / ¨ Other
Describe any Access Restriction:

Priority Of Access

Is your child / children attending the Program because of work, training or study? YES  NO 

Is your child / children in a family that includes a disabled person? YES  NO 

Are you a single parent? YES  NO 

Is your child / children in a socially isolated family? YES  NO 

Is your child / children of Aboriginal and/or Torres Strait Islander descent? YES  NO 

Does your family have a non-English-speaking background? YES  NO 

What is the main language spoken at home? ______

Enrolment Policy

Cambridge Primary School Out of School Hours Care Program endeavours to provide to families, fair and equitable access to the Program. All enrolments will be prioritized as follows:

. Priority 1 Child / children at risk of abuse or neglect and families in crisis.

. Priority 2 Families with work, training or study-related commitments.

. Priority 3 All other enrolments.

Medical and Health information

Doctor / Medical Service: ______Phone:______

Address: ______

Medicare No: ______

Are you a member of an Ambulance Fund? Yes  No 

MEDICAL REPORT

Please indicate if applicable to your child / children.

Anaphylaxis: *Yes  No 

Detail: ______

* If a child is at risk of an ANAPHYLAXIC REACTION an AUTO-INJECTION DEVICE (Epipen) MUST be provided upon first attendance and thereafter.

Allergies: *Yes  No 

Detail: ______

Asthma: *Yes  No 

Detail: ______

Developmental Delay or Disability Including Intellectual, Sensory or Physical Impairment *Yes  No 

Detail: ______

Other Condition, e.g. Diabetes, Grommets, Epilepsy, etc. *Yes  No 

Detail: ______

* Please provide management plans/procedures for each medical condition

Immunisation

Has your child / children been immunised? Yes  No 

As part of the enrolment process, the Program needs to sight these immunisation records.

Do you give permission for your child / children’s immunization records held by Cambridge Primary School to be accessed by Cambridge Primary School Out of School Hours Care Program? Yes  No 

Signed: ______Date: ____/____/____

Parent/Guardian

Medication

Does your child / children take prescribed medication that needs to be administered? YES  NO 

IF YES please give details: ______

Please note that a Medication Form needs to be completed daily at the Program by the parent/guardian.

Dietary Restrictions

Does your child / children have any dietary restrictions? YES  NO 

 No meat

 No chicken

 No fish

 Other – Please specify: ______

______

Bookings:

Type of care you require: Casual  Permanent 

If you require a Permanent booking for your child/children each, please circle the day or days required below including the starting date as well as indicating whether you require Before School Care (BSC) or After School Care (ASC) or both.

Name / Starting Date / Monday
(circle) / Tuesday
(circle) / Wednesday
(circle) / Thursday
(circle) / Friday
(circle)
/ / / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC
/ / / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC
/ / / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC
/ / / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC / BSC / ASC

PRIVACY NOTIFICATION

Cambridge Primary School Out of School Hours Care Program is collecting the personal / health information requested on this form as per accreditation requirements.

The personal / health information will be solely used by the Program and the Family Assistance Office (where the family has requested a Childcare Benefit rebate). This information shall remain private and confidential within the Program and will only be disclosed to other persons or agencies as consented to by the authorised parent / guardian or in an emergency situation.

The applicant understands that the personal / health information provided is for the Program’s accreditation requirements and that they may apply in writing to the Program for access and/ or amendment of the information.

Parental / Guardian Consent

I consent to the personal / health information collected on this form and advice that all my emergency contacts listed have been notified and have given permission for their details to be provided.

SIGNED: ______Date: ____/____/____

Parent/Guardian

PARENTAL / GUARDIAN DECLARATION

I approve of my child / children’s involvement in the Cambridge Primary School Out of School Hours Care Programs.

I authorize staff, in the event of an accident or illness, to obtain all necessary medical assistance and treatment and agree to meet all expenses incurred, including the transportation of my child by an ambulance service.

I agree that the Program and staff are to be free and clear of all responsibility whatsoever for accident / illness, damage, theft of clothing or valuables during my child / children’s participation in any activities involved in the Program.

I agree to pay for the days I have booked and understand that cancellations must be received prior to 10.30 am for After School Care and by 9pm for Before School Care.

I agree to pay an additional non-cancellation fee if notification is not received for days were care is not required.

I agree that the information on this form is correct to the best of my knowledge.

I have received a copy of the Out of School Hours Care Policy and Program booklet.

SIGNED: ______Date: ____/____/____

Parent/Guardian

IMPORTANT INFORMATION

Only listed authorised persons will be able to collect children from the Program. Identification, e.g. Victorian Driver’s Licence, will be required to be produced before staff can authorise collection of children.

It is the responsibility of the parent / guardian to contact the Family Assistance Office on 13 61 50 to check eligibility for the Childcare Benefit Rebate. (Quote our Service Provider No 555 0082 44J when making inquiries.) The Childcare Benefit Rebate will be effective when the Program is given all necessary information required and receives notification directly from the Family Assistance Office. Until that time the full fee will apply.

After your enrolment has been processed, you will be informed if there is a position available in the Program for your child / children.

If demand exceeds places available, families will be placed on a waiting list in accordance with the “priority of access”

Please ensure that you are no later than 6.40pm at After School Care.

AFTER SCHOOL CARE CLOSES AT 6.45 PM

A LATE FEE OF $30.00 PER 15 MINUTES, OR PART OF, WILL APPLY FOR CHILDREN COLLECTED AFTER THIS TIME.

Parents / Guardians should refer to the Out of School Hours Care Policy and Program booklet for all information regarding the Program.

ENQUIRIES REGARDING THIS ENROLMENT

If you have any questions in relation to the completion of this form, please contact:

Co-Coordinator, Cambridge Primary School Outside School Hours Care Program, on:

0475 973 325 between 6.45 am and 6.45 pm

DISPUTE RESOLUTION

If there are any concerns with this enrolment process, please forward your concerns by mail to:

The Coordinator,

Cambridge Primary School Outside School Hours Care Program

PO Box 1063,

WERRIBEE 3030

Office use only:

Enrolment Date: ______o Added to roll o Processed o Medical Alert

Immunisation Records held at School office sighted by Program Staff? YES  NO 