Flagstaff Arts Council

Position Description:

Program Assistant

Flagstaff Arts Council is a busy arts organization that hosts and organizes over 75 events per year, serving a public population of over 50,000 visitors. The Program Assistant is expected to work 10- 15 hours per week from May 2014 through December 2014. The Program Assistant intern reports to the Deputy Director of Community Engagement. Hired candidate is eligible for up to 3 credits if currently enrolled at Northern Arizona University. Position to be filled immediately. This is an unpaid position.

RESPONSIBILITIES:

Event Planning:

- Assist in monitoring calendar for event bookings

- Develop schedules and programs for certain events

- Provide support for ArtWalk business recruitment and promotion each month

- Provide support at concerts, auctions, fundraiser, and First Friday ArtWalk (some evening and weekend work required)

Box Office:

- Create online box office for each concert

- Print tickets for all concerts

- Provide tickets to outlets

- Oversee tickets purchased online; develop will-call lists

- Manage seating charts in auditorium

- Provides event support for concerts, receptions, performances and events

- Assist at Box Office for each concert in and outside of venue

- Assist with large-scale fundraising and awards gala in spring

Volunteer Management:

- Provides support for recruiting and tracking volunteers

Facility:

- Assist with facility rentals including but not limited to staffing, walk-through’s, contracts

Skills Essential to this Position:

· Excellent written and verbal communication skills

· Ability to thrive in a team-based, collaborative environment

· Computer proficiency, with specific proficiency in Microsoft Office

· Excellent customer service skills

· Strong work ethic

· Passionate belief in the importance of arts, culture, science and community

To apply: submit current resume, cover letter describing your interest in the position and how your experience applies to the position, and 2 references to Elizabeth Vogler, Deputy Director, . No phone calls please.