SAMPLE

IFIS MasterPlan

  • Obtain Approval
/ Start / Finish / Status
  • Select IFIS Chairman

  • Complete Pre-Planning

  • Determine Scope of Events

  • Finalize Co Host Agreement

  • Draft Business Plan, Marketing

  • Finalize IFIS Master Plan

  • Establish Committee Structure and Comprehensive Meeting Schedule

  • Ensure Website is Fully Functional

  • Secure Hotel and Meeting Venues

  • Confirm VIP attendance

  • Obtain ICAO endorsement and participation

  • Register Core Team Members

  • Secure ICASC Booth Space

  • Obtain contractor resource(s) to maintain communications master database

  • Finalize Speakers Schedule and notify VIP’s

  • Finalize event schedule

Technical Committee Actions

  • Obtain final approval of IFIS Theme

  • Obtain final approval of IFIS Logo

TECHNICAL PAPERS PLANNING
  • Finalize call for abstracts brochure

  • Provide requirements for portal website capability

  • Solicit abstracts

  • Consolidate list of abstracts

  • Develop abstract review document

  • Finalize sanitized list of abstracts to ICASC members

  • Complete technical committee review of abstracts

  • Finalize template for papers and presentations

  • Develop final letters of presenter selection/non selection

  • Integrate approved abstracts into the final agenda

  • Develop final formal letters of invitation to panel participants

  • Solicit technical session moderators from ICASC membership

  • Finalize the format for the IFIS Proceedings Book

Review papers

Submit papers to Audio-Visuals for printing

Review presentations

Submit presentations to GTG

TECHNICAL PANEL PLANNING

  • Finalize panel discussion topic

  • Identify list of potential panel members

  • Finalize the format for the post-IFIS Web based record or CD/DVD record

Communications Committee Actions

Track website changes to meet requirements
Coordinate advertisements in trade journals
Distribute letters to potential sponsors and exhibitors
Establish and distribute first weekly communications vehicle
Establish information database
Distribute letters to ICASC members
Finalize list of abstracts for distribution to raters
Prepare and distribute letters to presenters
Prepare and distribute communications to VIP participants
Establish and provide ongoing database report to core committee

Logistics Committee Actions

LOGISTICS PLANNING AND IMPLEMENTATION

AIRCRAFT EXHIBIT PLANNING

Finalize aircraft handling and aircraft exhibit plan

Gain final concurrence on aircraft handling and aircraft exhibit plan

FAA BOOTH PLANNING
  • Finalize ICASC booth plan

MMAC TOUR PLANNING

  • Finalize Tour Plan

HOSPITALITY PLANNING

  • Finalize Hospitality Plan

  • Gain final concurrence on hospitality plans

STAFFING LOGISTICS PLANNING
  • Finalize Staffing Schedule/Needs Plan

  • Gain final concurrence on staffing plans

OPERATIONS COMMUNICATIONS PLANNING
  • Finalize Operations/Communications Plan

  • Gain final concurrence on Ops/Communications Plan

MARKETPLACE LOGISTICS PLANNING
  • Finalize Marketplace Plan

  • Gain final concurrence on Marketplace plan

LOGISTICS PLANS IMPLEMENTATION

  • Implement plans for all logistics subcommittees

Finalize recommendations for speaker tokens, etc.

Last Update: XX/XX/XXXX

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