CTC Agenda & Meeting Summary

Meeting Information

Meeting Title: Campus Technology Committee / Date: 4/20/2011
Location: Towers Conference Center / Time: 10:00 – 11:30 am
(optional 11:30 – 12:30 focus group)
Meeting Called By: CTC Chairs / Purpose: Monthly CTC Meeting

Meeting Attachments

Attendees

Checkmark or “” indicates the attendee is present

Unit/College / Primary (P)/ Alternate (A) / E-mail / Attend
Academic Technology / Maggie Beers, co-chair / / X
Information Technology, Division of / Phoebe Kwan, co-chair / / X
Academic Planning & Educational Effectiveness / Kasra Varzaghani / / X
Academic Technology / Andrew Roderick / / X
Academic Technology / Alex Keller / / X
Advancement / Debra Chaw /
Advancement Services/Alumni Association/UCorp / Teresa Ono /
Associated Students / Alejandro Rios /
Athletics Program / David Woo /
Behavioral & Social Sciences / Ken Piper (P) / / X
Behavioral & Social Sciences / Tomáš Furmánek (A) / / X
Bookstore / Fred Eskridge /
Business / Tony Chan (P) /
Business / Jeff O'Toole (A) /
University Property Management / John Palme /
Capital Planning, Design & Construction / Chia Tsai /
Career Center / Anthony Robbins /
Center for Teaching & Faculty Development
Cesar Chavez Student Center / Vernon Piccinotti /
Creative Arts / Dan Rosenthal (P) / / X
Development / Hao Khuu / / X
Disability Programs & Resources Center / Avi Chandiramani / / X
Education / Jonathan Foerster / / X
Enrollment Management / Tuan Do / / X
Enrollment Management / Robert Maples /
Ethnic Studies / So Trinh (P) /
Extended Learning / Magnus Rubin (P) /
Extended Learning / Rick Palazzolo (A) /
Facilities & Service Enterprises / Alan Ma /
Fiscal Affairs / Michael Lam /
Fiscal Affairs / Philip Titus /
Government Relations / Derek Aitken /
Graduate Studies / Mary Menees / / X
Health & Human Services / Lucas Ford (P) /
Health & Human Services / Dylan Mooney (A) / / X
Human Resources, Safety & Risk Management / Kamyar Marashi /
Humanities / Dan Wong (P) / / X
Humanities / Alex Newman (A) / / X
Information Technology, Division of / Jack Tse / / X
Information Technology, Division of / Mig Hofmann / / X
Information Technology, Division of / Julianne Tolson / / X
Information Technology, Division of / Joellen Fung / / X
Information Technology, Division of / Lisa Ho / / X
Information Technology, Division of / Deborah Ferguson / / X
Institute for Civic & Community Engagement / Daniel Johnson / / X
Library / Thoreau Lovell (P) / / X
Library / Chris Novak (A) /
Office of International Programs (OIP) / Ray Kuan / / X
Research & Sponsored Programs (ORSP) / Arne Nordh /
Science & Engineering / Tina Easter (P) /
Science & Engineering / Khanh Mai (A) /
Student Health / Stacey Thompson /
Undergraduate Studies / David Parker /
University Communications / Dave Reddy /
University Property Management / Andy Stockton / / X
University Police Department / Mike Cramer / / X
Guests:
Academic Technology / Taylor Judd / / X
Enrollment Planning / Long Tran /

Last Revised: 9/29/18Page 1 of 8

CTC Agenda & Meeting Summary

Agenda

Resources:

Activity Proposal Form:

# / Agenda Topic / Meeting Materials / Comments / Led By / Time Allotted
1.0 / Approval of Minutes from 3/16/11 Meeting / wcm.sfsu.edu/campus/
/techcommunity / Maggie Beers / 5 min
10:00 – 10:05
2.0 / 2-Minute Reports: Unit Intro, Successes and Challenges
[replaced with Work Control guest visitors]
3.0 / Announcements
  • AT Summer Institute Call for Participants (Maggie)
  • Surveys: Student ECAR Survey update; Faculty Survey update (Lisa/Maggie)
  • Clicker standardization update (Maggie): include list of faculty using clickers per college area
  • Share Point Community of Practice (Lisa)
  • Drupal Community of Practice (Phoebe/Lisa)
  • Decision re: CCCC transition to CTC will take place at next meeting (May) – Andy/Jonathan
  • Year-end mixer at Chevy's after Memorial Day (date TBD - 1st week of June?)
/ 25 min
10:05 – 10:30
4.0 /
  • Working Group Updates:
  • Faculty Workstation Standards (Andrew)
  • Uniprint (Thoreau)
  • NAC (Mig)
  • Vulnerability Assessment (Mig)
  • Ticketing (Julianne)
/ 30 min
10:30 – 11:00
5.0 / Library Plans: 2nd floor overview (faculty and student multimedia production spaces) / Maggie/Thoreau / 15min
11:00 – 11:15
6.0 / Physical Planning & Development with ZelindaZingaro & John CahillPhoebe / Phoebe / 11:15 – 11:30
Meeting adjourns
7.0 / optional: Focus Group: E-Waste / See proposal link above / Mig Hofmann / 11:30 – 12:30

Meeting Summary

Meeting commenced10:09 AM

1.0Agenda review and approval of minutes from 3/16/11 meeting – Maggie (10:09 – 10:13)

Alex noted that it would have been ideal for Disaster Recovery audit to be announced at prior meeting to allow groups prepared. Phoebe suggested that Alex give feedback to Heather Boshears, Internal Auditor.

2.02-Minute Reports: Unit Intro, Successes and Challenges

Replaced with Work control visitors

3.0Announcements

3.1AT Summer Institute Call for Participants (10:13 – 10:16)

Maggie announced AT Summer Institute two-day intensive with ongoing one-on-one partnerships between faculty and AT. June 7-8, June 28-29 and mid-July, date requests will be accepted. CTC is requested to spread the word.

3.2Surveys: Student ECAR Survey update; Faculty Survey update (Lisa/Maggie) (10:16 - 10:19)

Maggie announced that an ETAC survey for faculty regarding IT is about to be released and requested CTC’s helpspreading word to faculty to fill out. Lisa announced that the campus is participating in the ECAR Study of Students and Technology. This will provide campus specific data within the context of a nation-wide data pool. The Academic Planning and Development Website has WASC survey results available now. ETAC results will be made public once available. ECAR student survey report will be public; thecampus will follow survey protocol on whether data can be shared with CTC and the campus.

3.3Clicker standardization update (Maggie) (10:19 – 10:22)

Maggie reported that the Student Senate resolution requesting clicker standardization (so students don’t have to purchase multiple clickers) led to a thorough analysis (using the process definedforthe e-mail decision) and successful and unanimous selection of iClicker (the alphanumeric version). Similarly, the Scantron tool for online course evaluations was also a unanimous decision.

3.4Share Point Community of Practice (Lisa) 10:22-10:24

SharePoint 2010 testing is in progress.Lisa would like input from the community of practice on the SharePoint governance plan posted at share.sfsu.edu (under Community of Practice site). Next cp meeting,2:00PM Fri April 29,was sent via calendar invite to the cp-sharepoint distribution list. Anyone interested in being on the list can join via the SF State Gateway or contact Lisa.

3.5Drupal Community of Practice (Phoebe) 10:24 – 10:26

Drupal Web Content Management intro sessions are being conducted for content creators in departments.

3.6Decision re: CCCC transition to CTC will take place at next meeting (May) – Andy/Jonathan (11:08- 11:11)

Andy reminded CCCC members that group was put into abeyance until this May, next month Andy and Jonathan will propose formal closing of CCCC oprations. Andy welcomes input prior to May meeting and proposal vote.

3.7Year-end mixer at Chevy's after Memorial Day (11:11 – 11:11)

Post-CCCC party date TBD

4.0Working Group Updates (10:30 – 11:00)

4.1Faculty Workstation Standard (Andrew Roderick) 10:26 – 10:38

Finalizing memory allocation for Windows, Mac standards are set. Feedback on standards requested from CTC. Continuing to develop a relationship with HP to include them as a possible vendor in future. Orders to be placed within 3 weeks.

Additional softwaredisucssion: SPSS, Adobe CS, Echo360 licensing discussion. Juliette requested CTC assistance tracing where software is installed in future.

4.2Uniprint (Thoreau) 10:38 – 10:47

Thoreau provided information on planned upgrade to campus-wide printing payment service over the summer. Current version in use doesn’t support 64 bit. Exploring rollout of a new version with new print queues and servers; new services – printing from moblile/personal/thin client devices; review security and accessibility; synching OneCard with Uniprint. Looking for working group volunteers to join Ken Piper, Julianne Tolson, Alex Keller and Thoreau Lovell. Presentation by Uniprint today in ADM 201.wg-uniprint distribution list and site area to be created.

4.3Network Security Enhancements and Architecture (Mig) 10:47 - 52

Network Security and architecture working group has new distribution list: wg-netsec. As approved in previous meeting, NAC, logging and vulnerability working groups were merged. Formal change request process should be followed for future vulnerability testing.

4.4Ticketing (Julianne)10:52 –10:54

11 products with 13 critical attributes were evaluated and narrowed to 4-5 contenders. This week refining questions to send to vendors for formal response. Requesting vendor results in 2 weeks, hope to narrow to 2 products for presentations.

5.0Library Plans – Maggie/Thoreau (10:54 – 11:08)

Library on schedule, with move-in date in Spring 2012. Maggie and Thoreau working on layout/spaces. Provided a visual tour of the layout.

6.0Physical Planning & Development w/ZelindaZingaro & John Cahill (Phoebe)(11:12 –11:37)

Zelindaand John provided overviews of their responsibilities.Internal physical planning & development debrief on Monday’s outage to be held tomorrow, any input on that topic from CTC can be send to Zelinda , and written report to be sent back by Zelinda to Mig for disaster recovery audit. Channel feedback for John through building coordinators. Distribute notices to itannounce. ACTION: Jo to allow John/work control to send notifications to itannounce list. UPD has call list for emergencies 24 hours (electricians/carpenters/etc). ACTION: Phoebe discuss phone tree with Zee for notification during power outages

7.0optional: Focus Group: E-Waste – Mig (11:37 - 12:30)

Attending: Mig, Caitlin, Tomas, Dylan, Dan Rosenthal, Reji, AlexNeuman, Dan Wong, Julianne, Hao, Jonathan, Ken, Tuan, Jack, Thoreau, Mike, Phoebe, Andy, Deborah, Lisa

Mig and Caitlin requested input on volume (seasonal), locations for consolidated pickup (Creative Arts, post library surge space, trailer behind Thorton Hall?)

Sustainability announcement: Farm to Fork lunch event April 28

Decisions and Action Items

Action # / Action Item / DateOriginated / ExpectedCompletion / Status / Assigned To
Develop CTC charter, communication plan, working group roles/logistics / 8/25/2010 / In process / Andy Stockton, Jonathan Forester, Andrew Roderick, Lisa Ho, Maggie Beers, Phoebe Kwan
Produce framework for CTC vision document / 8/25/2010 / In process / Phoebe Kwan and Maggie Beers
Send out Robert’s Rules of Order Cheat Sheet to CTC members / 10/20/2010 / In progress / Jonathan Forester
Provide suggestions to maintain data jack labeling (Standardizing labeling) / 11/17/2010 / In process / Jack Tse, CTC members
Propose a planning group (activity proposal) for future Security Day events. / 12/15/2010 / In process / Alex Keller, CTC members
Send out formal communication to the list regarding Shibboleth implementation and logout requirements. / 12/15/2010 / In process / Joellen Fung; Andrew Roderick
Post ctc-m and ctc lists on Drupal; take a look at who is on CCCC and compare
Jo to send message to cccc inviting all members to subscribe to itannounce / 12/15/2010 / Revised / Joellen Fung; Andy Stockton
Define what messages will be restricted to the ctc list that cannot be reported out to the informal group / 12/15/2010 / In process / Joellen Fung; Andy Stockton
Determine how distribution list membership will be managed / 1/19/2011 / In process / Charter working group
Post copy of the NAC RFP into CTC Drupal site / 1/19/2011 / In progress / Mig Hofmann
Draft and submit to chairs an activity proposal for Phoaroh printing upgrade
Thoreau to revise and upload to site / 2/16/2011 / In progress / Ken Piper, Thoreau, Julianne
Create wg-uniprint distribution list and techcommunity site / 4/20/2011 / 4/20/2011 / Completed / Lisa Ho
Allow John/work control to send notifications to itannounce list. / 4/20/2011 / Joellen Fung
Discuss phone tree with Zee for notification during power outages / 4/20/2011 / Phoebe Kwan

Last Revised: 9/29/18Page 1 of 8