CT HMIS Rapid Rehousing, Homelessness Prevention
Emergency Solutions Grant Intake Revised 09/21/2016
Instructions: The System Entry Intake is completed if a household cannot be diverted from homelessness and needs to access services in the homeless system. The interviewer should have access to the information captured during the Diversion Screening (if it was conducted) as well as shelter stay history from HMIS(if there is a shelter history). The Intakeassesses basic needs and captures HMIS required data elements for program entries. The interviewer should just confirm and update it as needed.
Project EntryDate: ______In Permanent Housing (RRH/ESG Clients only): Yes No (If “YES:”) Date of Move-In:______ (Indicate the date on which the client achieved placement in permanent housing.)
Applicant (Head of Household)Information:
First Name: ______Last Name: ______
Middle Name: ______Suffix: ______
Name Data Quality: Full Name Reported Partial, Street Name, or Code Name reported Client Doesn't Know Client Refused
Date of Birth: __/___/_____Approximate or Partial DOB Reported Client Doesn't Know Client Refused
Social Security Number: ______-______-______Approximate or Partial SSN Reported Client Doesn't Know Client Refused
Gender: Male Female Transgender Male to Female Transgender Female to Male Other Client Doesn’t Know Client Refused Data Not Collected
If Other, please specify: ______
Primary Language: English Spanish French Portuguese Other Client Doesn’t Know Data Not Collected
If Other, please specify: ______
Relationship to HOH: Self Spouse Child Grandparent Guardian Other Client Doesn’t Know Data Not Collected
If Other, please specify:______
Race: White Black or African American Asian American Indian or Alaska NativeNative Hawaiian/ Pacific Islander Client Doesn’t Know
Client Refused Data Not Collected
Ethnicity: Hispanic/Latino Non-Hispanic/Non-Latino Client Doesn’t Know Client Refused Data Not Collected
Citizenship Status: U.S. Citizen Non-Citizen Eligible Non-Citizen Ineligible Non-Citizen Undocumented Client Doesn’t Know Data Not Collected
Veteran Status: Have you ever been on active duty in the U.S. Military? Yes No Client doesn’t know Client refused Data Not Collected
Cell Phone: ______Work Phone: ______Email: ______
Emergency Contact Name and Phone #: ______
Additional HouseHold Member Demographics:
Last Name / First Name / Date of Birth / See codes below / Social Security Number / Relationship to Head of Household* / Veteran
(Y/N) / Disabling Condition
(Y/N)
Middle Name / Suffix / Gender
* / Ethnicity
* / Race
*
*Ethnicity Codes: NH-Non Hispanic/Non-Latino H- Hispanic DK- Client Doesn’t Know CR-Refused
*Race: W- White; B- Black or African American; A- Asian; AI/AN- American Indian and Alaska Native; NH/PI- Native Hawaiian/ Pacific Islander; DK- Client Doesn’t Know; CR- Client Refused
*Gender: M - Male; F - Female; TMF - Transgender Male to Female; TFM - Transgender Female to Male; O - Other; DK - Client Doesn’t Know; CR - Client Refused
*Head of Household’s: C - Child; SP - Spouse or Partner; ORM - Other Relation Member; ONR - Other Non-Relation Member
If “YES” to Veteran Status:
DD214 Order Date (optional) ____/ ____/ ____DD214 Receive Date (optional) ____/ ____/ ____
Service Connected Disability? Yes No Don't Know Refused
Branch of military: Air Force Army Marines Navy Coast Guard Client Doesn’t Know Client Refused Other
Date entered Service ____/ ____/ ____
Reserves? (optional) Yes No
What was your discharge status: Honorable General under Honorable ConditionsUnder Other than Honorable Conditions Bad Conduct Dishonorable
UncharacterizedClient Doesn’t KnowClient Refused
Years of Service: ______to ______Months of Active Duty: ______
Served in a war zone: Yes No Don't Know Refused
Theatre of Operations: World War II Korean War Vietnam War Persian Gulf War (Operation Desert Storm) Afghanistan (Operation Enduring Freedom)
Iraq (Operation Iraqi Freedom) Iraq (Operation New Dawn) Other Peace-keeping Operations or Military Interventions
Client Served Location: ______
Disabling Condition: Yes No Client Doesn't Know Client Refused
Living Situation:
Type of Residence:(Do not read responses. Ask question and then choose one.)
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Emergency Shelter or hotel / motel paid with ES voucher
Foster care or foster care group Home
Hospital or other residential non-psychiatric medical facility
Hotel / Motel paid without ES voucher
Interim Housing
Jail,prison, or juvenile detention facility
Long-term care facility or Nursing Home
Owned by client, no housing subsidy
Owned by client, with ongoing housing subsidy
Permanent housing for formerly homeless persons (CoC Project, HUD Legacy Program, HOPWA PH)
Place not meant for human habitation
Psychiatric Hospitalor other psychiatric facility
Rental by client, no ongoing housing subsidy
Rental by client, with VASH subsidy
Rental by client, with GPD TID subsidy
Rental by client, other ongoing housing subsidy
Residential project or halfway house with no homeless criteria
Safe Haven
Staying or living in a family member’s room, apartment or house
Staying orliving in a friend’s room, apartment or house
Substance Abuse treatment facility or detox center
Transitional housing for homeless persons
Client doesn't know
Client refused
Other
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If Other, please explain: ______
Length of Stay in the Prior Living Situation?
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One night or less
Two days to six nights
One week or more, but less than one month
One month or more, but less than 90 days
90 days or more, but less than one year
One year or longer
Client doesn’t know
Client refused
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Approximate Date Homelessness Started ____/____/____
Regardless of where they stayed last night-- Number of Times the Client Has Been Homeless on the Streets, in ES, or SH in the Past Three Years Including Today:
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Never in 3 Years
One Time
Two Times
Three Times
Four or More Times
Client doesn’t know
Client refused
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Total Number of Months Homeless on the Streets, in ES, or SH in the Past Three Years:
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One Month ( this time is the first time)
2-12 Months (Specify # of Months: ______)
More than 12 months
Client Doesn’t Know
Client Refused
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Client refused
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Domestic Violence Survivor?(Head of Household and All Adults): Yes No Don't Know Refused
If “YES:” When experience occurred?
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Within the past three months
Three to six months ago (excluding six months exactly)
Six months to one year ago (excluding one year exactly)
One year ago or more
Client doesn’t know
Client refused
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If “YES:” Are you currently fleeing? Yes No Don't Know Refused
Non-cash benefit from any source? (All Clients) Yes No Client doesn’t know Client refused Data Not Collected
Non-cash benefits received by or on behalf of a minor child should be recorded as part of the household income under the Head of Household.
YES / NO / YES / NO / YES / NO / YES / NO / YES / NO
(SNAP) Food Stamps
Special Supplemental Nutrition Program for WIC
TANF Child Care Services
TANF Transportation
Other TANF Funded Services
Section 8, Public Housing or Rental Assistance
Temporary Rental Assistance
Client Doesn't know
Client Refused
Other (Please Specify):
Health Insurance: Yes No Client Doesn't Know Client Refused
Pregnancy Status: Yes No Client Doesn't Know Client Refused Data Not Collected
If “Yes:” Due Date? ____/____/____
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Disabling Conditions (All Clients):
Disabling Condition(All Adults)
Yes, No, Client Doesn’t Know, Client Refused / N/A
Physical Disability(All Clients)
Yes, No, Client Doesn’t Know, Client Refused
If yes, Documentation of the disability and severity on file? Yes, No
If yes, Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? Yes, No, Client Doesn’t Know, Client Refused
If yes, Currently receiving services/treatment for this disability? Yes, No, Client Doesn’t Know, Client Refused
Developmental Disability(All Clients)
Yes, No, Client Doesn’t Know, Client Refused
If yes, Expected to substantially impair ability to live independently? Yes, No, Client Doesn’t Know, Client Refused
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If yes, Documentation of the disability and severity on file? Yes, NoIf yes, Currently receiving services/treatment for this disability? Yes, No, Client Doesn’t Know, Client Refused
Chronic Health Condition (All Clients)
Yes, No, Client Doesn’t Know, Client Refused
If yes, expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? Yes, No, DK, Refused
If yes, Documentation of the disability and severity on file? Yes, No
If yes, Currently receiving services/treatment for this condition? Yes, No, Client Doesn’t Know, Client Refused
HIV/AIDS (All Clients)
Yes, No, Client Doesn’t Know, Client Refused
If yes, Expected to substantially impair ability to live independently? Yes, No, Client Doesn’t Know, Client Refused
If yes, Documentation of the disability and severity on file? Yes, No
If yes, Currently receiving services/treatment for this condition? Yes, No, Client Doesn’t Know, Client Refused
Mental Health Problem (All Clients)
Yes, No, Client Doesn’t Know, Client Refused
If yes, Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? Yes, No, Client Doesn’t Know, Client Refused
If yes, Documentation of the disability and severity on file? Yes, No
If yes, Currently receiving services/treatment for this condition? Yes, No, Client Doesn’t Know, Client Refused
Substance Abuse (All Clients)
No, Alcohol Abuse, Drug Abuse, Both Alcohol and Drug, Client Doesn’t Know, Client Refused
If yes, Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? Yes, No, Client Doesn’t Know, Client Refused
If yes, Documentation of the disability and severity on file? Yes, No
If yes, Currently receiving services/treatment for this condition? Yes, No, Client Doesn’t Know, Client Refused
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Income received from any source? (HoH and Adults Only) Yes No Yes Client Doesn’t Know Client refused Data Not Collected
Note: Income received by or on behalf of a minor child should be recorded as part of the household income under the Head of Household.
Income Type / Monthly Amount / Monthly Amount / Monthly Amount / Monthly Amount / Monthly Amount
Unemployment Insurance
Earned Income (i.e. Employment Income)
Supplemental Security Income (SSI)
Social Security Disability Income
VA Service-Connected Disability Compensation
Private Disability Insurance
Temporary Assistance for Needy Families (TANF)
General Assistance (GA)
Retirement Income for Social Security
VA Non-Service-Connected Disability Pension
Pension or a retirement income from a former job
Child Support
Alimony or other Spousal Support
Worker's Compensation
Other:
Client Income Total
Health Insurance (All clients):
Head of Household / HH Member 1 / HH Member 2 / HH Member 3 / HH Member 4YES / NO* / YES / NO* / YES / NO* / YES / NO* / YES / NO*
Medicaid / HUSKY A, C, D
Medicare
HUSKY B – Children’s Health Insurance Program
Veterans Administration (VA) Medical Services
Employer-Provided Health Insurance
Health Insurance Obtained through COBRA
Private Pay Health Insurance
*If No: A reason is requested but it is only required for HOPWA programs.
Additional notes:
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