HR 11A

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General Faculty Loading (GFL)

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This form should be used to approve and request the payment of a General Faculty Loading (GFL) for an Academic Staff member.
Refer to the Melbourne Policy Library () for more information.
Once this form has been completed it must be signed, approved and sent to your Local HR for information. / Local HR will then send by email to for processing.
Any signed approval is subject to review and may be changed by the University as required.
Enquiries regarding this form can be made to your Local HR Contact:
Fields and sections marked with an asterisk (*) are mandatory.

1. Employee Information*

Employee No. / Position Number
Family Name / Given Names
Organisation Unit

2. details of of GENERAL FACULTY loading

New GFL / Replacement GFL
If this is a replacement GFL the following details must be completed:
Amount to be replaced: $
Period: from to
To award the Outstanding Merit loading, a staff member’s last Performance Development Framework (PDF) rating must be ‘Outstanding’. For all other loading types, the last PDF rating must be ‘Good’ or better.
Please choose the relevant loading*: / Confirm PDF Rating*
Outstanding Merit / Outstanding
Attraction/Retention / Good or better
Additional Management Administrative Responsibilities1 / Good or better
Additional Work / Contributions2 / Good or better
Basis for recommendation*
1.Other than with the approval of the Provost, a GFL may not be approved for administrative duties encompassed in the staff member’s role or position description. / 2.To recognise significant additional work or additional contributions made by staff.

3.Payment details*

As GFLs are linked to PDF outcomes, payments must be reviewed on an annual basis.
Amount to be paid to staff does not include oncosts.
Please choose one payment option / Amount / Date(s) of Effect
lump sum / $ / n/a
per annum / $ / From / To
for the period / $ / From / To
Index loading in line with Enterprise Agreement increases? / Yes No
Please specify accounts below only if different from regular assignment charging:
Themis Chart of Accounts String / ------Costing %
Themis Chart of Accounts String / ------Costing %
Themis Chart of Accounts String / ------Costing %
Themis Chart of Accounts String / ------Costing %

4. approvals*

Signature of
Head of Department
(Level 2 Delegation) / Date
Signature of Head
of Budget Division
(Level 3 Delegation) / Date

5. advice and SIGNATURE of staff member*

In most cases, payment will be made through normal fortnightly salary payments. If this payment is a lump sum payment and you have pre-nominated to salary package additional lump sum payments (in accordance with the Melbourne Policy Library: ), please tick the box below to ensure that this payment is paid directly into your superannuation fund.
Further details are available at
I have pre-nominated to salary package additional lump sum payments in accordance with the Melbourne Policy Library. Please pay this lump sum loading directly into my superannuation fund.
Signature of Employee / Date

privacy information

Information collected on this form will become part of employees’ employment record. It will be stored securely and only used or released in accordance with theUniversity’s privacy policy which is available from .

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