The University of North Carolina at Chapel Hill
School of Nursing
Staff Award Guidelines: “Outstanding Staff of the Year Award”
1. Purpose
The overall purpose of the Staff of the Year (SOY) Award Program is to encourage a high level of job performance and to publicly recognize employees who perform at a high level. Specifically, the criteria for the award will be based on performance others consider exemplary, and for being a team player who contributes to the general success of the School of Nursing (SON).
The requirement of at least one-year of service to the school is designed to create a sense of loyalty to the School; this requirement and the SOY Award Program as a whole aim to increase employee longevity.
Finally, the SOY award program, which will be for all SON full-time, part-time, temporary and, those who self-identify as staff employees at all levels, will be another way that the School will recognize their hard work and dedication.
2. Selection Criteria and Eligibility
Any SON full-time, part-time, temporary and, those who self-identify as a staff:
· Permanent employee for at least 12 full months is eligible
· Recipient of Achievement Award (AA)
The date for eligibility is April 1 of preceding year.
Achievement Award
The purpose for this award is to bring more opportunities for staff recognition and to broaden the field for more persons to become a SOY Award winner.
Nominations will be requested via E-mail attachment or in hard copy form in a sealed envelope marked confidential. One award from the following categories will be awarded to an individual in both the Fall and Spring semesters.
Three categories:
Customer Service—Excellence in assisting others
Effectiveness—Performs duties accurately and follows-through
Extra Mile—Going beyond what is expected
The six semi-annual AA recipients are automatically entered for the SOY Award
A. An individual may only receive one Achievement Award per year.
C. The School will announce and recognize the award recipients in the Carrington Connection Staff Newsletter and on the School of Nursing website.
D. The Award will consist of:
1) An AA certificate
2) Monetary gift of $25.00 (pre-tax) per certificate.
“The AA Award Selection Committee will consist of five members; winners of the SOY Award from previous three years (if possible), a 4th faculty or administrator member appointed by the Associate Dean for Administrative Services, and a staff volunteer.If any of the previous staff winners are no longer eligible to participate for any reason, the spot(s) will be filled at the discretion of the elected Staff lead. The most senior winner of the SOY Award will chair the committee and rotate off the committee the following year. The staff awards committee has the discretion to move a nominee to another category if there are no nominees for one of the three categories“
· Manage/record recipient(s’) data
· Send info to a designated committee person
3. SOY Award
A. One award will be given each year.
B. The School has purchased a plaque on which each award recipient’s name will be placed. The School will give a certificate to each awardee.
C. The School will announce and recognize the award recipient at the End of the Year Event in May.
D. Award will be announced in the University Gazette and Carrington Nurse.
E. The Award will consist of:
1) A desktop/office memorabilia
2) Two paid days-off (must be used within 12 months of award date and with Supervisor’s approval)
3) Monetary gift of $300.00 (pre-tax).
F. Prior recipients will be eligible for nomination every 3rd year after receiving the award
SOY Award votes will be obtained through an online submission tool with names of the eligible AA recipients from specific categories and criteria for consideration. The tally of votes from faculty and staff via the online submission tool will indicate the winner of the SOY award. In the event of a tie, the staff awards committee will break the tie via closed (secret ballot).
Employees should be selected based on extra effort demonstrated in the accomplishments, dedication, and timeliness of their work and attributes of cooperation and helpfulness in their interactions with others, as well as participating in staff functions.
The SOY Selection Committee will receive a list of eligible candidates from HR. Criteria for eligibility includes:
· Must have been employed 6 months prior
· Hasn’t won the staff of the year award for the past 3 years
· Must have received an overall “Good Performance” or better on their last annual performance evaluation.
4. Nomination Procedures
A. Deadlines for votes will be the end of the third week in April.
B. The nomination-style form and these guidelines will be provided on the S-drive. A list of the eligible staff will be provided.
C. A reminder for votes will be sent via e-mail to all School of Nursing employees prior to the annual dead line; however, nominations will be obtained through AA recipients.
D. Votes will be accepted from any employee in the School of Nursing; staff may vote for themselves.
E. Names of recipients will not be saved from year-to-year.
F. SOY Award votes will be retrieved by the Selection Committee’s staff representative from online submission.
5. Administration
Ongoing administration of the SOY Award Program will be the responsibility of the Human Resource Office. Feedback about the program should be directed to this work unit.
P:common/sharedoc/Staff Info/Staff Award Program.doc
#3. Amended in March 2006 by vote of the staff as follows:
17 votes for prior recipients re-eligible for nomination 3 years after being selected as staff of the year
3 votes to leave prior recipients name in for nomination
10 votes for prior recipients to no longer be eligible for nomination
Document amended by unanimous decision of current Dean’s Cabinet November 8, 2013 to increase eligibility opportunities with installation of Achievement Awards (Certificates). Staff of the Year awardance was also increased to two days leave; $300 gift.
P:users/common/sharedoc/Staff Award Program doc2_BMCEAH edits (2).docx 2/20/2014—Staff Approved