Financial Support Coordinator
REPORTS TO: Executive Director
POSITION: Primary function is to provide support of all accounting functions and financial affairs for Luther Manor Communities.
POSITION QUALIFICATIONS:
§ Associates Degree in Accounting or Equivalent is preferred.
§ Minimum 2 years of professional accounting experience required.
§ Working knowledge with various accounting software, database programs, spreadsheets, and other Microsoft Office programs.
§ Good Communication Skills.
§ Must be able to read, write and speak fluent English.
PHYSICAL REQUIREMENTS:
§ Sitting: 3-7 hours/day
§ Standing: 1-3 hours/day
§ Walking: 1-3 hours/day
§ Lifting: 10-25 lbs good body mechanics
§ Endurance: Moderate energy requirements (5-7 mets)
MENTAL DEMANDS:
§ Must demonstrate mature judgment and demonstrate excellent problem solving skills.
§ Demonstrate ability to develop and maintain good interpersonal relations with staff, residents, family members, board of directors & others.
§ Able to explain accounting & billing practices to all interested parties and create reports that are understandable.
§ Able to work with State and Federal entities to ensure proper billing practices and accurate payments.
WORK ENVIRONMENT:
§ Work primarily indoors in a well-illuminated, reasonably climate-controlled environment.
§ Involve possibility of exposure to communicable disease.
§ Work with frequent interruptions.
§ Must be flexible with work schedule to work various hours as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Reports:
§ Assist in the preparation of monthly financial statements including the balance sheet, and income statements
§ Assist in the preparation of prepared by client schedules for the annual audit and work with the auditors as needed.
§ Oversee posting and reconciling fixed asset schedule monthly.
Accounting Systems/Processes:
§ Assist Financial Coordinator and Human Resources in payroll functions by submitting Federal & State regulatory reports and taxes; health insurance payments; and 401(k) contribution payments.
§ Assist with posting activity in the Resident Trust Accounts. Reconcile account balances to bank.
§ Reconcile and review all bank accounts to general ledger.
§ Communicate problems with Executive Director to resolve any issues.
Accounts Receivable:
§ Assist Billing Coordinator in the preparation of resident invoices for all resident communities and services.
§ Follow established policies for Accounts Receivable for follow up and collection.
§ Assist in the review and monitoring accounts receivable and accounts payable systems and processes.
§ Review past due accounts with accounts Billing Coordinator.
§ Review at least monthly, the accounts receivable aging statements with Billing Coordinator.
§ Assist Billing Coordinator with the Medicare billing process and other third party billings.
§ Assist Billing Coordinator with the Medicaid billing process.
§ Assist Billing Coordinator in the research of billing discrepancies and delayed payments to resolve outstanding issues
§ Prepare accounts receivable reports for the Executive Director and Auditors.
Accounts Payable:
§ Assist Financial Coordinator the accounts payable process.
§ Review software and systems related to accounts payable.
§ Assist Financial Coordinator in calculating and submitting payroll taxes in timely manner.
§ Review and update the chart of accounts on an annual basis, verify accuracy of coding.
§ Do random checks on accounts payable to ensure they are coded to the proper account and that they are paid on a timely basis.
Loans:
§ Assist in tracking monthly payments and schedule for all loans.
§ Track due dates or changes in interest rates for each loan.
§ Calculate interest paid for monthly financial statements and for the annual budget.
Reserves:
§ Oversee the monthly calculation and updating of Luther Manor reserves.
§ Contact banks to get renewal rates. Call the treasurer of Luther Manor Board with this information.
§ Ensure that enough cash is available to cover expenses.
Foundation:
§ Prepare Foundation board financial reports.
§ Review quarterly statements for the Luther Manor foundation.
§ Attend foundation meetings, as needed.
Administrative:
§ Work in conjunction with the Executive Director, Administrator and Human Resources Director on all Luther Manor Communities financial aspects.
§ Attend finance committee meetings as needed.
§ Attend weekly Medicare meetings.
§ Supervise receptionist staff and scheduling to ensure adequate coverage.
§ Assist Financial Coordinator with maintaining proper record retention and safeguarding of financial records, board meeting materials and foundation materials.
Marketing & Development
§ Assist Financial Coordinator in tracking gifts, preparing thank you letters, and maintaining temporarily restricted asset schedules.
§ Work with Executive Director and Administrator to identify annual campaign needs.
§ Assist Executive Director in submitting grants.
General:
§ Provide backup phone support and answers the phone in a professional and courteous manner. n the policies of Luther Manor.
§ Provide assistance on special assignments, projects, and committees as delegated by the Executive Director.
§ Other duties as assigned.
Education
§ Complete all in-service education programs mandated by federal, state, and company guidelines.
§ Ensure that finance department staff have necessary training & in-services to complete their work.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or residents.
This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow other job-related instructions and to perform any other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and/or abilities.
To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
I have read this position description and fully understand the requirements. I agree to follow the requirements and will perform all duties and responsibilities to the best of my ability.
I understand that I may be assigned other duties, in addition to or in place of those described previously. I also understand that the essential duties of this position may change at any time, according to the needs of Luther Manor.
I further understand that my employment is at-will, and thereby understand that my employment may be terminated at-will by the facility or myself.
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