CMAC 2/19/2015

Thursday, February 19, 2015

2:00 PM

Attendees:

  • Chuck Kalnbach (Senior Instructor I Management),
  • Edward Davis (Res Assc/Condon Collection Mgr, Asst Professor Geological Sciences),
  • Bree Nicolello (Undergraduate / Planning, Public Policy & Mgmt),
  • Tyler Brandt (IT Integrator, CMET),
  • Sara Brownmiller (Director, Library Systems),
  • Timothy Ketchum (Banner SIS Admin, IS),
  • Jason Stone (Strategic Comm & Writing Specialist, UO Lib),
  • Helen Chu (Director, Academic Tech, CMET),
  • Nina Fox (LMS Manager, CMET),

Review items in progress

  • Technical timeline status
  • Testing has begun in earnest on the test instance of Canvas, should be able to test soon.
  • Checking into whether we can increase the amount of migrated courses we have.
  • Looking into the options for changing the records retention policy as a part of the migration process.
  • Early adopter sign up status
  • Early adopter sign up – 378 responses thus far but we are looking for 700.
  • Only instructors teaching in the spring were targeted via email for early adopter sign-ups.
  • The URL for the early sign up is at blogs.uoregon.edu/canvas.
  • Training Scheduling underway
  • First meeting of the Canvas Migration Tier 1 ( CMT1 ) partners from across campus held this week.
  • Library Proctor 42 blocked off for training use and in discussion regarding other areas for use.
  • We plan to post a schedule of the trainings on the blogs.uoregon.edu/canvas site as soon as the times, locations and materials are in place and scheduling is in progress now.
  • Early adopters will have the first opportunity to sign up for the trainings to be scheduled for Canvas.
  • Still targeting early March for faculty access
  • Members of the migration team are willing and able to go to any faculty meetings to give brief presentations and answer questions about the Canvas Migration, early adoption, etc.

Upcoming and current issues for discussion

  • Next week expect a request for assistance with testing access and logins.
  • The trainings are in development and once we get up well underway with the faculty trainings, we will start targeting students for training.
  • The training layout is 24 people per workshop in Proctor 42 with two instructors for each 2 hour session. The trainings are roughly 2 – 4 pm, Tuesday, Thursday and Friday.
  • There will be a minimum of 16 training sessions with the current registration. We will need roughly 32 if we hit the 50% of faculty mark.
  • Suggestion to have 2-3 training modules online to have people come to the trainings with foundational knowledge as a starting point. A suggestion was made to use Canvas as the training mechanism for the learn-on-your-own-modules. This might enable us to scale back the length of the in-person training sessions.
  • Suggestionto create and push out Introduction to Canvas videos to instructors when they have access to Canvas and ask them to start experimenting, setting up the course and then registering for trainings. Another suggestion was to survey instructors that would like to set up their own versus go to workshops. Another potential is to have front desk students at CMET cut the Master Quick Start Guide into small bite size chunks so that instructors can open small PDF’s for the options they are most interested in, rather than searching through the large master list.

Discussion:

1)Library presence and resources as a default option within Canvas.

a)The library would like to have a presence in every course right “Out-of-the-box” so that library resources and information are automatically available to students in each of their courses.

i)Resources include the library website, contact websites, databases, subject specialist information, library catalogues, “Ask a Librarian”/help links to librarians, etc. to help make access to the library easier and increase the use of the provided resources. Something more than just a link to the library website.

ii)100 – 200 level courses with research component could incorporate resources into the course as a educational tool.

iii)Research guides are a key asset.

iv)Possibly a building block/module for the library to act as a placeholder and then have the subject specialist’s tailor and define how those modules would look and function.

v)Do we want to integrate Lib Guides? Long term this would be nice however this would require a LibGuides LTI in order to make the integration. Otherwise we would just end up creating links to the LibGuides resources.

2)Other resources to consider having as a default presence within Canvas.

a)Museum

b)Link to academic polices

c)Small list of key tools