INSERT THE NAME OF YOUR SCHEME IN THE HEADER

NHS ENGLAND GP IT TRANSITION FUNDING APPLICATION PROCESS
2014-15
BACKGROUND AND INSTRUCTIONS / The fundamental principle of GP IT transition funding is to maintain the stability of existing services whilst allowing time to resolve any cost imbalances in a planned and controlled way by the end of FY 2015-16. This form is focussed on FY 2014-15 but we aim to gather information on necessary funding levels for FY 2015-16; Note that it will be necessary to repeat this process if transition funding is necessary for FY 2015-16.
This simplified application form will focus on two things:
a)understanding committed running costs for the existing service, based on the definitions in the second edition of Securing Excellence in GP IT Services
b)understanding how the CCG will eliminate the need for transition funding over the course of up to two years.
The transition fund is a revenue only fund and applications for capital or capitalisable items will be rejected. Capital items will be requested through the normal GP IT capital application process.
In this document we use the term GP IT delivery partner for the organisation which delivers GP IT to a CCG. This is because GP IT is delivered by a mix of organisations across England, for example CSU, HIS, private sector or in-house by some CCGs.
The objective of completing this form is to make a comprehensive case for transition funding; all allocations will be based on these returns only. Therefore you must:
  • understand and be able to detail the total annual cost of all existing GP IT services in operation within your area. The demonstrable annual cost of these must be higher than the revised amount of GP IT funding to be allocated to the applying CCG
  • be able to explain the plan by which GP IT service running costs will be brought into parity with GP IT funding levels by the end of FY 2015-16 at the latest
  • be able to explain the implications of not receiving the full amount of transition funding for which you are applying.
When considering whether to put together an application it is essential to consider the cost implications of the new GPSoC framework, which may result in “cost avoidance” for the local GP IT budget. The following link contains further information: (Note: this may not be available until shortly after the publication of this document).
Capital Depreciation
You should not set aside funds for capital depreciation. In the new GP IT operating model, depreciation will be paid for by NHS England. This will not be taken from the GP IT budget.
Capitalisation Guidance
In the new GP IT operating model you must make maximum use of the capital allocation process. Previously, revenue was often used to pay for assets when capital should have been used.
This means that you should not set aside revenue to pay for assets which have the following attributes:
  • cost over £250 and,
  • a lifespan of 1-year or greater and,
  • are either a new group asset of greater than £5k in total or,
  • adding to an already established group even if the invoice is below £5k where the overall asset, i.e. network of computers, is greater than £5k[1]
Anything meeting these criteria would be deemed capital and these must be procured through capital funding processes.
Also bear in mind that the correct application of capital rules means that implementation (e.g. rollout or project management) costs should only be charged to capital if the implementation resource is contracted in specifically to complete, or support the completion of the capital scheme, or is used to back fill permanent staff carrying out deployment.
If the project deployment is implemented using salaried staff employed/funded/paid from revenue budgets in previous years, then this cannot be capitalised. Any queries should be raised through to the NHS England central capital finance team ().
Application Rules
Applications must be made by a CCG, but it is anticipated that assistance may be given by GP IT delivery partners.
Joint applications by more than one CCG are not allowed.
The deadline for receipt of applications is 30 April 2014 and all applications should be made via
Questions regarding this process should be directed either towards your NHS England regional Head of Strategic Systems and Technology (contact details below) and/or , which is monitored by the central GP IT team at NHS England.
Regional Heads of Strategic Systems and Technology contact details:
Trevor Wright (North) Tel: 07887 650 856
Mike Part (London) Tel: 07825 448 167
Lois Lere (South) Tel: 07900 715 370
Alan McDermott (Midlands and East) Tel: 0113 8251832
IMPORTANT : PLEASE INSERT THE NAME OF YOUR SCHEME IN THE HEADER WHEN RETURNING THE FORM
NAME of CCG MAKING THE APPLICATION
CCG CONTACT DETAILS / Please provide details of requesting organisation lead officer.
(name, title, office, mobile phone number, email address)
NOTE: This must be a member of CCG personnel.
GP IT DELIVERY PARTNER CONTACT DETAILS / Please provide details of the lead GP IT delivery partner contact
(name, title, office, mobile phone number, email address)
DETAILS OF PERSON RESPONSIBLE FOR DELIVERING THE TRANSITION CHANGES / There must be a single person (either in the applying CCG or GP IT delivery partner) with responsibility for the application form and the delivery of the necessary changes – please give this person’s details here.
(name, title, office, mobile phone number, email address)
GPSoC COST AVOIDANCE / What are your estimated “cost avoidance” figures due to the new GPSoC framework?
System Support / £k
Training / £k
Deployment and Migration / £k
Other / £k
PREDICTED
RUNNING COSTS (REVENUE) FOR ALL EXISTING GP IT SERVICES IN 2014-15 and 2015-16 / Please provide a detailed breakdown of the CCG’s committed GP IT running costs using the boxes below, using the second edition of Securing Excellence in GP IT Services as guidance.
Include only the revenue costs of maintaining current service levels, and funds required to support in-flight projects or contractually committed spend.
You must exclude all revenue costs related to improving or extending existing services, or instigating new services unless the project is already commenced or contractually committed.
You must ensure you have notsubtracted estimated GPSoC “cost avoidance” values from the values below.
Core GP IT Services for the applying CCG
Service Category / FY 2013/14 / FY 2014/15 / FY 2015/16
Service Desk (£k)
General Infrastructure Service (£k)
Local Clinical Server Support (£k)
Desktop Maintenance and Support Service (£k)
Disaster Recovery and Business Continuity Support Service (£k)
Asset Management & Software Licencing Service (£k)
Supplier Management and Procurement Service (£k)
On-going Support for GP Clinical Systems (£k)
Technology Infrastructure Refresh Service (£k)
Training Service (£k)
National Strategic System Implementation Service (£k)
Routine Project and Change Management Service (£k)
Client Relationship Management Service (£k)
Add-on GP IT Services for the applying CCG
Additional Infrastructure and Hardware Services (£k)
Additional Service Provision (£k)
Additional GPSoC Services (£k)
Informatics Strategy Support and Planning (£k)
Estates Strategy Service (£k)
Exploitation and Optimisation of Core Clinical systems (£k)
Primary Care Data Quality Service (£k)
Total Costs for the applying CCG
GRAND TOTAL OF ALL EXISTING GP IT SERVICES (£k) excluding GPSoC cost avoidance
TOTAL GPSoC COST AVOIDANCE (£k) / Not applicable in 2013/14
GP IT BUDGET (£k) / Not applicable in 2013/14
TRANSITION FUNDING REQUIRED (£k) / Not applicable in 2013/14
THE CCG’s PLAN TO ELIMINATE THE NEED FOR TRANSITION FUNDING / Please explain the areas where cost savings can be made over the course of up to two financial years and their amount, to eliminate the CCG’s need for transition funding before the end of FY 2015/16.
Please explain what schemes or methods will be used to do this, including timescales.
Explain what “cash-releasing” capital schemes (schemes that will reduce local GP IT revenue expenditure) might be required and the anticipated revenue saving that would result, including timescales.
WHAT WOULD BE THE IMPLICATIONS OF NOT RECEIVING THE TRANSITION FUNDING / Feel free to insert as much information and analysis as necessary – the more information the better.
ENDORSED BY:
CCG SPONSOR / Organisation
Name
Date
NHS ENGLAND REGIONAL HEAD OF STRATEGIC SYSTEMS AND TECHNOLOGY / Region
Name
Date
GP IT DELIVERY PARTNER / Organisation
Name
Date
PRIORITISATION(For central use only)
HIGH LEVEL IMPACT ANALYSIS (For central use only) / 2013/14 Allocation
(Revenue based on PCT Return) / Proposed 2014/15 Allocations (Revenue & Capital) / Estimated
Cost Avoidance / Proposed 2014/15 Totals / Variances
(2014 vs 2013)
Revenue / Capital / CCG Allocation / AT Direct Spend / AT Capital / GPSoC / Cap Depreciation
(Nov return) / Revenue / Capital / Revenue / Capital
TRANSITION FUNDING DECISION (For central use only)

NHS ENGLANDGP IT TRANSITION FUNDING APPLICATION PROCESS FOR 2014-151

[1] Note, see NHS England’s Capital Accounting Guidance for further information (Gateway reference 00984 : Document available on request from )