B-3798 Zeta Measurement Device
City of Aurora
Internal Services DepartmentPurchasing Services, Suite 4400
15151 E. Alameda Parkway
Aurora, Colorado 80012
Phone: 303-739-7100
www.auroragov.org /
INVITATION FOR BIDS: B-3798
CLASS/ITEM: 49080, 49396 DATE: June 8, 2007
BID DEADLINE: 3:00 P.M. JUNE 28, 2007 TO THE OFFICE OF PURCHASING SERVICES
INVITATION FOR BIDS
The City of Aurora, Colorado, will accept sealed bids at the Office of Purchasing Services, 15151 E. Alameda Pkwy. Suite 4400, Aurora, Colorado 80012, until 3:00 p.m. on June 28, 2007. Immediately thereafter, all bids will be publicly opened and read aloud in the presence of the bidders in the Office of Purchasing Services. Bidders are invited, but not required to attend the bid opening. Bids received later than the above referenced time shall not be considered for award.
PROPOSALS SHALL BE PREPARED ON FORMS SUPPLIED BY THE CITY OF AURORA, COLORADO.
Bids shall consist of:
ZETA MEASUREMENT DEVICE
CONDITIONS OF AWARD
It is the intent of the City to award to the lowest responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents, judged to be fair and reasonable, and does not exceed the appropriated funds available. The City shall be the sole judge of the Bidder's qualifications, and whether the Bid is in the best interests of the City.
The City may conduct such investigations, as the City considers necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of the Bidders and award in accordance with the Bidding Documents to the City's satisfaction within the prescribed time. The City may consider, but not be limited to operating costs, maintenance requirements, performance data, and guarantees of materials and equipment as part of its evaluation.
The City shall have the right in its sole discretion to terminate the award with or without cause.
This Invitation for Bid shall be incorporated in the award by reference. No other documents, agreements, contracts or addendum will be a part of this bid and/or award, unless authorized through the Purchasing and Contract Services Division.
In determining the lowest dollar bid, the City will consider all acceptable bids on a basis of the net price to be paid after deduction of the discount specified by the bids.
THE CITY OF AURORA IS EXEMPT FROM STATE AND FEDERAL TAXES AND WILL EXECUTE THE REQUIRED EXEMPTION CERTIFICATES.
Prompt payment discounts allowing less than 20 days for discount to apply shall not be considered as a cost factor in the evaluation of bids. In connection with any prompt payment discount offered, time will be computed from date of receipt of correct invoice or receipt and acceptance of shipment.
ADDENDUMS
The City reserves the right to amend this IFB by addendum at any time prior to the date set for receipt of bids. Addenda will be posted at http://www.govbids.com/scripts/co1/member/login/Default.ASP as soon as available and shall be the responsibility of the vendor to obtain all addendums. Vendors registered for the paid service shall be notified either by fax or email depending on the service that they have subscribed to. If revisions are of such a magnitude to warrant, in City of Aurora’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date.
COOPERATIVE PURCHASING EFFORTS:
The City of Aurora is a member of the Multiple Assembly of Procurement Officials (MAPO). The geography of MAPO lies along the Front Range of the Rocky Mountains from the Fort Collins/Greeley area in the north, to Colorado Springs in the south. This membership of public Purchasing Divisions represents approximately seventy percent (70%) of the public purchasing officials in the State of Colorado. We hereby request that any member of MAPO be permitted to avail itself of this contract and purchase any and all items specified herein from the successful vendor(s) at the contract price(s) established herein. Each MAPO member that uses our contract(s) would issue its own orders, be invoiced directly, and render its own payments, as well as issue its own exemption certificates as required by the vendor. Finally, it is understood and agreed that the City of Aurora is not legally bound to either party on any order issued by the MAPO member, and accepted by the vendor as a result of this contract.
SPECIAL CONDITIONS
Please refer to enclosed “Special Conditions” for any/all additional terms and conditions relevant to this “Invitation for Bids” as appropriate to the City’s specific requirements and/or application.
PLEASE CLEARLY MARK YOUR BID ENVELOPE WITH THE FOLLOWING INFORMATION:
BID/PROJECT NUMBER
BID/PROJECT TITLE
BID OPENING DATE AND TIME
BIDDER’S NAME AND ADDRESS
The City of Aurora reserves the right to reject any and all bids, to waive any informalities in the bids received, and to accept the proposal deemed most advantageous to the City of Aurora.
CITY OF AURORA, COLORADO
Michelle Ratcliff
Procurement Agent
NOTE: IN THE EVENT VENDORS WOULD LIKE A RECAP OF THIS BID, IT IS IMPERATIVE YOU INCLUDE A SELF-ADDRESSED STAMPED ENVELOPE WITH YOUR BID, AND THE CITY WILL FURNISH YOU A COPY OF THE BID SUMMARY, OR VENDORS MAY RECEIVE A COPY IN THE OFFICE OF THE PURCHASING SERVICES, 15151 E ALAMEDA DR. AURORA, CO 80012.
BID TABULATIONS WILL ALSO BE AVAILABLE FOR VIEWING BY LOGGING INTO THE ROCKY MOUNTAIN e-Purchasing System AT
http://www.govbids.com/scripts/co1/member/login/Default.ASP
BID RESULTS WILL NOT BE FURNISHED OVER THE TELEPHONE
ALL PAGES IN THIS DOCUMENT ARE NUMBERED AND IT IS THE BIDDERS RESPONSIBILITY TO VERIFY THAT ALL PAGES ARE INCLUDED IN DOCUMENT PRIOR TO SUBMITTING A BID.
SPECIAL CONDITIONS
PURPOSE: It is the intent of this “Invitation for Bids” to describe the Zeta Measurement Device in sufficient detail to secure bids from qualified suppliers. All items not specifically mentioned which are necessary to provide the specified ITEM shall be included in the bid and shall conform in quality of product to what is generally provided in the trade.
DELIVERY REQUIREMENTS; Delivery is an essential element of this proposal. The successful vendor’s failure to meet the delivery schedule, or any other deficiencies that should arise, and given a reasonable length of time to correct said deficiencies, will be cause for termination of the order/contract by issuance of a written notification of cancellation.
The word “delivery” encompasses the actual items totally specified delivered, as appropriate, to include all necessary documentation for acceptance such as invoice, warranty, and any manuals and/or parts books as appropriate.
Delivery to be F.O.B. destination to the following location no later than August 31, 2007:
Griswold Water Treatment Plant
14201 E. Hampden Ave.
Aurora, CO 80014
CITY CONTACT:
Any questions pertaining to the format or content of this Invitation for Bids shall be directed to Michelle Ratcliff, Procurement Agent, at (303) 739-7344.
It is understood that any/all changes or revisions to this Invitation for Bids will be through written addendum from Purchasing Services only.
TECHNICAL CONTACT:
Technical questions such as how items are to be used, stored, or the written specifications shall be directed to Greg Dehmlow, Aurora Water Calibration Specialist at (720) 273-2296.
PRICES
Prices quoted shall include delivery at each location; and shall include all appropriate delivery/transportation charges, excluding all non-applicable Federal, State and City taxes. A Tax Exemption Certificate will be furnished upon request.
PAYMENTS:
The City’s normal payment procedures are 21 days from approval of a correct invoice, and acceptance of shipment. Therefore, the City is not obligated to accept any accelerated payment procedures on the contract that results from this bid.
Further, any bidder stipulating accelerated payment procedures as a condition of their proposal will be considered non-responsive, and not considered for award.
The City reserves the right to examine exact materials to be furnished. Further, the City will maintain inventory stock to hold during the terms of the contract to insure that no changes are made by the successful bidder(s) without written approval through Purchasing Services.
The successful vendor(s) shall be required to provide their manufacturers’ published price sheets upon request by the City. Additionally, they shall notify the City at least 30 days prior to any revisions to the manufacturer’s published price sheets. The City reserves the right to accept or reject any/all price increases.
LICENSES
DO YOU HAVE A BUSINESS LICENSE FOR THE CITY OF AURORA: ___YES; OR ___NO
Pursuant to City Code, Chapter 86, Article III, Section 86-87(a)(b) & (c), License Required, the successful bidder without additional expense to the City, is required to have a valid City of Aurora Business license. If the bidder does not, they shall be responsible for obtaining a valid Business License and shall provide the Aurora Business License number(s) to Michelle Ratcliff, Procurement Agent within thirty (30) days of contract award.
TERMINATIONS:
(a) Termination of Convenience: The City may terminate the award in whole or in part, without showing cause upon giving written notice to the successful vendor. The City shall pay all reasonable costs incurred by the successful vendor up to the date of termination. The successful vendor will not be reimbursed for any anticipatory profits, which have not been earned up to the date of termination.
(b) Termination for Default: In the event the successful vendor has not performed or has unsatisfactorily performed under the terms and conditions of the award, payment may be withheld at the discretion of the City. Failure on the part of a successful vendor to fulfill contractual obligations shall be considered just cause for termination of the award and the successful will not be entitiled to any costs incurred by the successful vendor up to the date of termination.
AWARD
Award will be made to the responsive, responsible bidder whose offer, conforming to this Invitation for Bid, will be most advantageous to the City of Aurora, price and other factors considered.
FACTORS OF EVALUATION
The factors of evaluation for this bid shall be, but not limited to: price, conformance to requirements, delivery time, payment terms.
Criteria for award
The City anticipates a single award for all of the requirements in this Invitation for Bid. Further, the City reserves the right to accept the lowest and best bid for the entire requirement deemed in the best interest of the City.
third party agreeements
NOTE: The contractor shall not enter into any transaction that alters the terms and conditions of this contract by assigning, subletting or transferring their obligation to any third party without written consent of the CITY (i.e. “Factoring Agreements” as prescribed by UCC (Uniform Commercial Code) C.R.S. § 4-9-607 (ii).
ILLEGAL ALIEN CERTIFICATION
Vendor hereby agrees to comply with all the provisions of C.R.S. 8-17.5-101, et Seq., as amended, and certifies that prior to performing any work under this Purchase Order, that Vendor does not knowingly employ or contract with an illegal alien to perform worker under this Purchase Order, and that Vendor has participated in or attempted to participate in the basic pilot program of the United States Department of Homeland Security in order to verify that Vendor does not employ any illegal aliens. Vendor further agrees to not knowingly contract with a subcontractor that (a) knowingly employs or contracts with an illegal alien to perform work under this Purchase Order and (b) fails to certify to the Vendor that the subcontractor will not knowingly employ or contract with an illegal alien to perform work under this contract.
Specification
Zeta Measurement Device
The device to measure zeta potential should:
· Measure zeta potential using laser Doppler velocimetry and phase analysis light scattering
· Measure particle size in a range of 1 nm to 3 microns
· Operate in water temperature range of 2ºC to 90ºC
· Sample cell must be disposable
· Sample cell must not require cleaning
· Unit must have capability to be calibrated using known and traceable standards
· Unit must produce repeatable results on a standard less than 3 mV over 5 measurements
· Unit must provide hands free operation
· Standard operating procedures should be included with unit to ensure repeatability between operators
· Report generator must give real time information about data
· Capability to customize reports for specific laboratories and specific data
· Software must have capability to store data and to be printed at a future time
· Unit should have capability to add an autotitrator
PROPOSAL
TO: CITY OF AURORA
PURCHASING SERVICES
15151 E. ALAMEDA PKWY, SUITE 4400
AURORA, COLORADO 80012
The undersigned, having familiarized (himself) (themselves) with the requirements of Bid Request
B-3798, issued by the City of Aurora, Colorado, hereby proposed to furnish the following ZETA MEASUREMENT DEVICE to the City of Aurora in accordance with the requirements of said bid request:
ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL
1. 1 EACH Zeta Measurement Device, per
Specifications on Page 7. $ $
MFR:
MODEL NO.
WARRANTY:
NOTE: ALL VENDORS ARE REQUIRED TO PROVIDE DESCRIPTIVE LITERATURE, COMPLETE SPECIFICATIONS, AND ANY OTHER RELATED DOCUMENTATION ON THEIR ZETA MEASUREMENT DEVICE AS APPROPRIATE. FAILURE TO PROVIDE MAY RESULT IN YOUR BID BEING DETERMINED NON-RESPONSIVE.
DELIVERY UPON RECEIPT OF ORDER: DAYS
TERMS OF INVOICE: % DAYS
VENDOR COMMENTS:
In submitting this bid, it is understood that the right is reserved by the City of Aurora to reject any and all bids, and to waive any informalities in bidding.
The undersigned further states that this proposal is made in good faith and is not founded on, or in consequence of, any collusion, agreement or understanding between himself or any other interested party.
OFFICIAL ADDRESS: / ____________/ (FIRM NAME)
______/ ______
______/ (TYPE/PRINT PRINCIPAL’S NAME)
______/ ______
(SIGNATURE OF PRINCIPAL)
PHONE:______/ ______
(TITLE)
FAX NO.:______/ ______
(DATE)
NOTE:
IF REMITTANCE ADDRESS IS OTHER THAN THAT STATED ABOVE, PLEASE FURNISH THE REMITTANCE ADDRESS:
Please provide us with responses to the following two (2) questions to help us do a better job of soliciting City of Aurora requirements:
Identify if your firm is in one of the following categories:
Minority-owned vendor
Woman-owned vendor