october 20, 1999
I N D E X
9910.01 PUBLIC QUESTION TIME: 3
9910.02 CONFIRMATION OF MINUTES: 3
9910.03 BUSINESS ARISING FROM THE MINUTES: 3
9910.04 MINUTE NO. 9909.21: PETERS ROAD – SOUTH OF KOCKATEA CROSSING 3
9910.05 MINUTES OF THE MULLEWA YOUTH SERVICES MANAGEMENT ADVISORY COMMITTEE MEETING – OCTOBER 13, 1999 4
9910.06 RECEIPT OF REPORT: 4
9910.07 MINUTES OF THE MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE – OCTOBER 13, 1999 4
9910.08 BUSINESS ARISING FROM THE MINUTES: 4
9910.09 MINUTE NO. H9910.07: MULLEWA HOME & COMMUNITY CARE TOYOTA COASTER BUS 4
9910.10 BALANCE OF RECOMMENDATIONS: 4
9910.11 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – OCTOBER 13, 1999 5
9910.12 BUSINESS ARISING FROM THE MINUTES: 5
9910.13 MINUTE NO. HB9910.02: BUILDING ALTERATIONS – BOWTELL BUILDING METER BOX 5
9910.14 BALANCE OF RECOMMENDATIONS: 5
9910.15 MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – OCTOBER 13, 1999 6
9910.16 BUSINESS ARISING FROM THE MINUTES: 6
9910.17 MINUTE NO. W9910.04: CEMETERY – PROGRAM OF WORKS 6
9910.18 PLANT REPLACEMENT – DEVELOPMENT PROGRAM 6
9910.19 BALANCE OF RECOMMENDATIONS: 7
9910.20 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – OCTOBER 13, 1999 [continued] 7
9910.21 MINUTE NO. HB9910.06: SINGLE PERSON HOUSING – PROVISION OF 7
9910.22 MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – OCTOBER 13, 1999 7
9910.23 BUSINESS ARISING FROM THE MINUTES: 8
9910.24 MINUTE NO. F9910.07: DELEGATION OF AUTHORITIES – GRANTING OF 8
9910.25 BALANCE OF RECOMMENDATIONS: 9
9910.26 CHIEF EXECUTIVE OFFICER’S REPORT: 9
9910.27 LATE ITEMS: 10
9910.28 BUSINESS ADVERTISING DISPLAY WALL – SITING OF 10
9910.29 MULLEWA RECREATION CENTRE – IMPROVEMENTS TO 10
9910.30 GENERAL BUSINESS: 10
9910.31 NORTHERN WARD CSCA – AGENDA ITEMS 10
9910.32 MID WEST DEVELOPMENT COMMISSION BOARD – ITEM OF INTEREST 10
9910.33 DOCTOR’S SURGERY – IMPROVEMENTS TO 11
9910.34 PUBLIC QUESTION TIME – ADVERTISING OF 11
9910.35 APPROACHES TO MULLEWA – CONDITION OF 11
9910.36 MULLEWA TOURIST PROMOTIONS COMMITTEE – ITEMS OF INTEREST 11
9910.37 JOSE STREET – LINE MARKING 11
9910.38 DOG CONTROL – EFFECTIVENESS OF 11
9910.39 RATE INCENTIVE PRIZE – DRAWING OF 11
MINUTES OF THE ORDINARY MONTHLY COUNCIL MEETING OF THE MULLEWA SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY OCTOBER 20, 1999, AT 2:09PM.
PRESENT:
Councillor A J Messina – President (West Ward)
Councillor M R Doherty – Deputy President (North Ward)
Councillor B I N Thomas (East Ward)
Councillor M W Steele (South Ward)
Councillor P T Freeman (Central Ward) [In at 2:10pm]
Councillor G R Jenkin (Central Ward)
Councillor L M Newman (East Ward)
Councillor J B Thurkle (Central Ward)
Councillor L J Wainwright (Central Ward)
Councillor N D Johnstone (South Ward)
Mr G S Wilks – Chief Executive Officer
Mr M Bowen – Manager Finance
APOLOGIES:
Councillor F W Newman (South West Ward)
9910.01 PUBLIC QUESTION TIME:The Shire President opened the meeting for Public Questions. No questions were received.
9910.02 CONFIRMATION OF MINUTES:Moved: M W Steele Seconded: M R Doherty
“That the minutes of the Council meeting held on September 15, 1999, as printed, be confirmed.”
CARRIED 10/0
9910.03 BUSINESS ARISING FROM THE MINUTES:· Councillor P T Freeman entered the meeting at 2:11pm.
9910.04 MINUTE NO. 9909.21: PETERS ROAD – SOUTH OF KOCKATEA CROSSINGThe Chief Executive Officer was requested to follow up with the Works Supervisor his examination of the southern approach of Peters Road to the Kockatea Crossing to improve visibility.
9910.05 MINUTES OF THE MULLEWA YOUTH SERVICES MANAGEMENT ADVISORY COMMITTEE MEETING – OCTOBER 13, 1999Moved: G R Jenkin Seconded: B I N Thomas
“That the minutes of the Mullewa Youth Services Management Advisory Committee meeting held on October 13, 1999, as printed, be received.”
CARRIED 10/0
9910.06 RECEIPT OF REPORT:Moved: L M Newman Seconded: B I N Thomas
“That the Youth Development Officer’s Report be received.”
CARRIED 10/0
9910.07 MINUTES OF THE MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE – OCTOBER 13, 1999Moved: M R Doherty Seconded: G R Jenkin
“That the minutes of the Mullewa Home and Community Care Management Advisory Committee meeting held on October 13, 1999, as printed, be received.”
CARRIED 10/0
9910.08 BUSINESS ARISING FROM THE MINUTES:9910.09 MINUTE NO. H9910.07: MULLEWA HOME & COMMUNITY CARE TOYOTA COASTER BUS
It was resolved to refer this matter to the Committee to see if it wishes to obtain Lotteries Commission funding to replace the bus.
9910.10 BALANCE OF RECOMMENDATIONS:Moved: B I N Thomas Seconded: M R Doherty
“That the following recommendations contained within the Mullewa Home and Community Care Committee minutes, as printed, be adopted:
· H9910.02 Home and Community Care Coordinator’s Report
· H9910.03 Statistics for June, July, August and September 1999
· H9910.04 Calendars for the months of July, August, September and October 1999
· H9910.05 Mullewa Home and Community Care – Designated Parking at
· H9910.06 Assets – Sale of
· H9910.09 City of Geraldton – Parking of Bus.”
CARRIED 10/0
· Mr Bowen left the meeting at 2:24pm
9910.11 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – OCTOBER 13, 1999Moved: P T Freeman Seconded: L M Newman
“That the minutes of the Health, Building and Town Planning Committee meeting held on October 13, 1999, as printed, be received.”
CARRIED 10/0
9910.12 BUSINESS ARISING FROM THE MINUTES:9910.13 MINUTE NO. HB9910.02: BUILDING ALTERATIONS – BOWTELL BUILDING METER BOX
Moved: B I N Thomas Seconded: M R Doherty
“That the meter box be permitted to remain insitu and encroach on to the road reserve provided a suitable cage is erected around the box down to the footpath.”
LOST 2/8
Moved: N D Johnstone Seconded: M W Steele
“That the meter box not be permitted to protrude from the wall and that Mullewa Employment & Economic Development Aboriginal Corporation be advised to relocate the meter box so that it is flush with the external wall or move it to another suitable location within the property boundary."
CARRIED 8/2
9910.14 BALANCE OF RECOMMENDATIONS:Moved: P T Freeman Seconded: G R Jenkin
“That the following recommendations contained within the Health, Building and Town Planning Committee minutes, as printed, be adopted:
· HB9910.03 Discussion Paper – Building surveyor Qualifications
· HB9910.04 ANZFA Food Act – Second Food Safety Stakeholders Consultation
· HB9910.05 Lot 75 Main Road Mullewa – Development Restrictions
· HB9910.08 Mullewa Recreation Centre – Application to use Storage Area
· HB9910.09 Satellite Dish – Approval of.”
CARRIED 10/0
9910.15 MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – OCTOBER 13, 1999Moved: M R Doherty Seconded: B I N Thomas
“That the minutes of the Works, Plant, Parks and Gardens Committee meeting held on October 13, 1999, as printed, be adopted.”
CARRIED 10/0
9910.16 BUSINESS ARISING FROM THE MINUTES:9910.17 MINUTE NO. W9910.04: CEMETERY – PROGRAM OF WORKS
Moved: B I N Thomas Seconded: L M Newman
“That the program of works at the Mullewa Cemetery as submitted to the Works, Plant, Parks and Gardens Committee on October 13, 1999, be approved and recommendation adopted, including provision for a southern fence consisting of pipe uprights and top rail and cyclone mesh, or similar.”
CARRIED 10/0
9910.18 PLANT REPLACEMENT – DEVELOPMENT PROGRAMMoved: P T Freeman Seconded: J B Thurkle
“Tender No. 1/00: That a John Deere 670CH Motor Grader be purchased from Marubeni at a changeover price not to exceed $176,270.00 inclusive of a spare tyre carrier and tyre hoisting device, with a trade-in of a 1984 Caterpillar 140G Motor Grader.”
CARRIED 10/0
Moved: M R Doherty Seconded: B I N Thomas
“Tender No. 2/00: That the action of the Chief Executive Officer in purchasing a Ford Fairlane Ghia V8 from Range Ford at a changeover price not exceeding $10,700.00 with the trade-in of a 1998 Ford Fairlane Ghia V8, be approved.”
CARRIED 10/0
Moved: L M Newman Seconded: M R Doherty
“Tender No. 3/00: That the Chief Executive Officer arrange for a number of machines to be trialled in Mullewa prior to a purchase decision being made and that the Shires of Morawa and Mingenew be invited to the trial and requested to consider part purchase of a unit.”
CARRIED 10/0
· Councillor Freeman absent from the meeting from 3:06pm to 3:10pm.
Tender No. 4/00:
That a decision on the purchase of a vibrating roller be deferred to the next meeting of the Works, Plant, Parks and Gardens Committee to allow the Works Supervisor to advise on the expected level of utilisation from such a unit.
9910.19 BALANCE OF RECOMMENDATIONS:Moved: P T Freeman Seconded: M R Doherty
“That the following recommendations contained within the Works, Plant, Parks and Gardens Committee minutes, as printed, be adopted:
· W9910.02 Works Supervision Report
· W9910.03 Plant Report
· W9910.05 Community Water Supply Program – Mullewa South
· W9910.06 The Lake Nerramyne Road – Development of
· W9910.09 Plant Quotations – Evaluation of.”
CARRIED 10/0
9910.20 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – OCTOBER 13, 1999 [continued]9910.21 MINUTE NO. HB9910.06: SINGLE PERSON HOUSING – PROVISION OF
Moved: B I N Thomas Seconded: M R Doherty
“That with respect to Lot 1 Short Street Mullewa the:
· Business Plans be received and referred to both GEHA and CHA with a submission to seek a reduction in interest rate by 1.5%. GEHA is to be requested to provide appropriate repayment rates to clear all outgoings associated with its unit construction within a ten year period;
· Subdivision action now take place, and
· Unit Plans as prepared, be approved and tenders called for the construction of four units and six units.”
CARRIED 10/0
· The meeting adjourned from 4:01pm and resumed at 4:07pm
9910.22 MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – OCTOBER 13, 1999Moved: M W Steele Seconded: M R Doherty
“That the minutes of the Finance and General Purpose Committee meeting held on October 13, 1999, as printed, be received.”
CARRIED 10/0
9910.23 BUSINESS ARISING FROM THE MINUTES:9910.24 MINUTE NO. F9910.07: DELEGATION OF AUTHORITIES – GRANTING OF
Moved: M R Doherty Seconded: L J Wainwright
“That the following delegations be granted to the Chief Executive Officer and Manager, Health/Building:
Municipal Trust and Reserve Accounts
The Chief Executive Officer has delegated authority to make all payments from the Municipal Fund, Trust Fund and Reserve Fund between Finance Committee meetings utilising the signatures of the Shire President (or in his absence the Deputy President), at least one Councillor and the Chief Executive Officer (or in his absence the Manager Finance). Each payment is to be noted on the list compiled each month and to be specially endorsed by the Finance and General Purpose Committee showing:
· The Payee’s Name
· The Amount of Payment
· The Date of Payment
· Transaction Details, and
· To be identified as a Special Payment.
The list referred to above is to be presented to the Finance and General Purpose Committee in accordance with the authority previously delegated to it by the Council.
Donations to Organisations
The Chief Executive Officer has delegated authority to exercise discretion on the use of Council resources on small community works for local facilities.
Liquor Permits
That the Chief Executive Officer has delegated authority to approve the consumption of liquor at Council facilities including those provided for in Policy 407 and it approve applications not covered by this Policy at his discretion.
Implementation of the Budget
The Chief Executive Officer has delegated authority to use management discretion in
· Implementing expenditure programs contained in the annual Budget the detail of which has been finalised,
· the appointment of consultants and contractors to enable the proper administration of the Council’s business,
· prioritising work, unless otherwise directed by the Council,
· determining whether or not to call tenders or sell by tender or auction where an obligation does not exist to do so under the Act,
· initiating arrangements for loans subject to referral to Council for adoption, and
· engaging temporary and casual staff.
Stop Work Order, Building Delegation
That, in accordance with Section 401A of the Local Government (Miscellaneous Provisions) Act, the Chief Executive Officer has delegated authority to serve notices to require the owner or builder, or any person engaged in the performance in illegal building work to desist further from the performance of that building work.
Building License Approvals
The Manager, Health/Building has delegated authority in accordance with Section 374(1b) of the Local Government (Miscellaneous Provisions) Act 1960 to approve all applications for building licenses within the terms of Council’s policies where satisfied that the drawings and specifications conform to the local laws, regulations, and Town Planning Scheme requirements applicable.
A summary of Building Licenses issued is to be submitted to Council monthly.”
CARRIED BY ABSOLUTE MAJORITY
9910.25 BALANCE OF RECOMMENDATIONS:Moved: M R Doherty Seconded: M W Steele
“That the following recommendations contained within the Finance and General Purpose Committee minutes, as printed, be adopted:
· F9910.03 Code of Conduct – Token Gifts
· F9910.04 Millennium Advertising – Participation in
· F9910.05 Financial Contribution – Special Airborne Services Resources Trust
· F9910.06 Mullewa Business Retention & Expansion Survey – Receipt of
· F9910.07 Delegation of Authorities – Granting of
· F9910.08 Community Sporting Recreation Facilities Fund Grant – Community Applications
· F9910.09 List of Accounts for Payment and Special Payments
· F9910.11 Mullewa Amateur Swimming Club – Nominated Key Holder
· F9910.13 Regional Advisory Committee – Items Arising.”
CARRIED 10/0
9910.26 CHIEF EXECUTIVE OFFICER’S REPORT:Moved: M R Doherty Seconded: N D Johnstone
“That the Chief Executive Officer’s report for October 13, 1999, be received:
· Forthcoming Meetings
· 04.10.99 Northern Ward CSCA Meeting