OMB Circular A-11 Object Class File

Updated 1/20/16

In order to produce the OMB Circular A-11 Object Class File the user will execute the ARC DATA ACT PHASE I, complete the following steps in the ARC-ACCOUNTANT-XXX or ARC-PROJECTS ACCOUNTANT-XXX responsibility.

Other > Requests > Submit a New Request…

Submit a New Request Screen

At the Submit a New Request Screen, Check Single Request and click OK.

Submit Request Screen

In the Name field type ARC DATA ACT PHASE I and hit ‘Tab’to query and find the concurrent request.

Parameters Screen

Complete the following Parameters:

Step Number / Field Name / Description / Step
1 / Period Name / Accounting Period for which the report is being generated. / Enter the applicable accounting period.
2 / Customer Ledger / Ledger for which the report is being generated. / Enter 3-letter identifier for ledger.

When the parameters have been completed, click OK and then click Submit to execute the ARC DATA ACT PHASE I concurrent request.

View Output

Click the ‘Refresh Data’ until the ‘Phase’ field indicates that the request is completed. Once the request has completed highlight the request and click ‘View Output’ to generate and save results.

ARC DATA ACT PHASE I Report

An example of the .txt file appears below.

OMB Circular A-11 Object Class File Format

File Name / Length / Starting Position / Ending Position / Description / Domain Values/Notes
Fiscal Year / 4 / 1 / 4 / Designates the fiscal year for which the data is being submitted
Reporting Period / 2 / 5 / 6 / Designates the month for which the data is being submitted. This is a 2 digit number that starts with 01 for October and goes through 12 for September. / 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12
Allocation Transfer Agency Identifier / 3 / 7 / 9 / This is a component of the TAS. Identifies the agency receiving funds through an allocation transfer. / Blank or 3 – digit numeric
Agency Identifier / 3 / 10 / 12 / This is a component of the TAS. Identifies the department, agency, or establishment of the U.S. government that is responsible for the TAS. / 3-digit numeric
Beginning Period of Availability / 4 / 13 / 16 / This is a component of the TAS. It identifies the first year of availability under law that an account may incur new obligations for annual and multiyear TAS.
The field is blank for TAS that has a value for the Availability Type. / Blank or 4-digit numeric
Ending Period of Availability / 4 / 17 / 20 / This is a component of the TAS. It identifies the last year of availability under law that an account may incur new obligations for annual and multiyear TAS.
The field is blank for TAS that has a value for the Availability Type. / Blank or 4-digit numeric
Availability Type Code / 1 / 21 / 21 / This is a component of the TAS. Identifies no-year TAS (X), clearing/suspense TAS (F), and default TAS (C).
This field is blank for TAS that has Periods of Availability. / Blank or X
Main Account Code / 4 / 22 / 25 / This is a component of the TAS. Identifies the type and purpose of the fund. This field cannot be blank. / 4-digit numeric
Sub Account Code / 3 / 26 / 28 / This is a component of the TAS. Identifies an available receipt or other Treasury-defined subdivision of the main account. This field cannot be blank. Sub account 000 indicates that there is no subaccount / 3-digit numeric
USSGL Account Number / 6 / 29 / 34 / A six-digit number used to identify a specific USSGL account. / 480100, 480200, 483100, 483200, 488100, 488200, 490100, 490200, 490800, 493100, 498100, 498200
Amount / 21 / 35 / 55 / The amount field can be up to 21 numerical characters with no decimals. Last two places are assumed decimal. / All numeric
No blanks
No negative signs
Debit Credit Indicator / 1 / 56 / 56 / Indicates whether the balance reported is a debit or credit. / C = CREDIT
D = DEBIT
Begin End Indicator / 1 / 57 / 57 / Indicates whether the balance or an USSGL account/attribute combination is at the start of the fiscal year or at the end of a period. / B = BEG BALANCE
E= END BALANCE
Filler / 1 / 58 / 58 / Filler / This file layout is consistent with the file layout agencies submit to GTAS up thru the Reimbursable Flag Indicator. In GTAS, this column would be Authority Type, which is not applicable for object class reporting
Reimbursable Flag Indicator / 1 / 59 / 59 / Indicates whether amounts for goods, services, and join project support are financed by offsetting collections. / D = DIRECT
R = REIMBURSABLE
Object Class Code / 4 / 60 / 63 / Either the 3-digit or 4-digit object class codes described in exhibit 83A of A-11 may be used.
When using the 3-digit object class code, position 63 in the file layout will be blank.
The 4-digit code includes 1-digit prefix that distinguishes direct, reimbursable, and allocation obligations. / OMB Circular A-11 Section 83 describes object class lines. For reporting to OMB, the object class data in this file must not include decimal points (which are used to improve readability in the Circular).

Note: The OMB Circular A-11 Object Class File will only contain obligations related to Unexpired Funds.

Reconciling the OMB Circular A-11 Object Class File

Follow your agencies procedure to reconcile.

OMB Circular A-11 Object Class File, Page 1 of 5