WISCONSIN COUNTY CLERKS’ ASSOCIATION
105th ANNUAL SYMPOSIUM
COMFORT INN SUITES
W7393 RIVER BEND ROAD
SHAWANO WI 54166
June 20-23, 2010
MONDAY, JUNE 21, 2010
7:00 – 8:00 A.M. Breakfast & Registration – Comfort Inn Suites
8: 05 A.M. Welcome by Shawano County Chairman, Jerry Erdmann
The meeting was called to order by President Nan Kottke (Marathon County)
Roll Call
Roll Call was taken by Secretary, Barb Frank (Jefferson County). There were 57 clerks present: Adams; Ashland; Barron; Bayfield; Brown; Burnett; Calumet; Chippewa; Clark; Columbia; Crawford; Dane; Dodge; Door; Eau Claire; Florence; Fond du Lac; Forest; Grant; Green Lake; Iron; Jackson; Jefferson; Juneau; Kenosha; Kewaunee; La Crosse; Langlade; Lincoln; Manitowoc; Marathon; Marinette; Marquette; Milwaukee; Oconto; Outagamie; Ozaukee; Pepin; Polk; Portage; Price; Racine; Richland; Rock; Rusk; St. Croix; Shawano; Sheboygan; Taylor; Trempealeau; Vernon; Vilas; Walworth; Washington; Waukesha; Waupaca; Waushara; Winnebago; Wood; and Milwaukee Election Commission (2).
Pledge of Allegiance
8:15- 9:15 A.M. Rick Stadelman – Executive Director, Wisconsin Town’s Association :
Public records, agendas, minutes, e-mails, requests by the public
Rick has worked with WTA since 1979 as general Legal Counsel and Legislative Representative for the Association and in 1987 became the full time Executive Director. The WTA Office is located in Shawano County. Rick and his wife are residents in Shawano County.
9:30-12:30 P.M. Don Everhard, Safety Expert, Elite Management Services
“Real Safety – Real Leadership – for the Real World”
Don’s education, training and personal experience highly qualifies him as a safety expert. He has been involved in social work, counseling, administration, law enforcement and martial arts instruction.He has been held hostage at gunpoint and has successfully contained numerous violent confrontations. He successfully provides emergency crisis intervention to high risk individuals.Don has received commendations from the Taylor County Board of Directors, Human Services, Medford Public Schools and the local sheriff'sdepartment for a variety of services including exceptional diligence and professionalism, life saving interventions and training. His trainings bring real life experiences and provide real safety leadership for the real world.
12:30 – 1:15 Lunch
President Nan introduced the participating vendors:
ROLL CALL-PRO-Bob Schroyer
LUNCH WAS SPONSORED IN PART BY ROLL CALL-PRO
ROTO-GRAPHIC PRINTING-Scot Lange
MUNICIPAL CODE CORPORATION-James Jenkins
ES & S-ELECTIONS SYSTEMS & SOFTWARE – Judd Ryan
COMMAND CENTRAL-Lee Storbeck
TUESDAY’S LUNCH IS SPONSORED BY COMMAND CENTRAL
DOMINION ELECTIONS-Donna Surwass
Roll Call was taken by Secretary, Barb Frank (Jefferson County). There were 55 clerks present: Adams; Ashland; Barron; Bayfield; Brown; Burnett; Calumet; Chippewa; Clark; Columbia; Crawford; Dane; Dodge; Door; Eau Claire; Florence; Fond du Lac; Forest; Grant; Green Lake; Iron; Jackson; Jefferson; Juneau; Kenosha; Kewaunee; La Crosse; Langlade; Lincoln; Marathon; Marinette; Marquette; Oconto; Outagamie; Ozaukee; Pepin; Polk; Portage; Price; Racine; Richland; Rock; Rusk; St. Croix; Shawano; Sheboygan; Taylor; Trempealeau; Vernon; Walworth; Washington; Waukesha; Waupaca; Winnebago; Wood; and Milwaukee Election Commission (2).
1:15 P.M. Breakout – Redistricting – Julie Glancy
2:30 – 3:30 P.M. Breakout – 1 – Command Central
Breakout – 2 – ES & S
WCA Board of Directors Report – WCCA representative - Marge Bostelmann, Green Lake County.
2010-11 NOMINATION AND ELECTION OF OFFICERS –Julie Glancey (Sheboygan County):
Julie presented the following slate of officers for approval:
President Janet Geisler Crawford County
Vice-President Barbara Frank Jefferson County
Secretary Sue Ertmer Winnebago County
Treasurer Linda Teske Kewaunee County
Historian Beth Hauser Calumet County
Past President Nan Kottke Marathon County
There being no other nominations there was a motion by Nickolaus (Waukesha County), second by Benz( Waushara County) to accept the nominations as presented. The motion carried.
Clerks were encouraged to visit with the vendors.
Annual Banquet, Shawano County Park Pavilion–
Education Certificates for Professional Developments were presented as follows:
Wanda Hinrichs Burnett County
Julianne Winkelhorst Ozaukee County
Ann Mihalko Forest County
Former Clerks attending the banquet were recognized.
The Oath of Office was administered to the new slate of officers for 2010-2011 by Julie Glancey (Sheboygan County).
Entertainment followed .
TUESDAY, JUNE 22, 2010
7:00 A.M. – 8:00 A.M. Registration & Breakfast – Comfort Inn Suites
The meeting was called to order by President Nan Kottke (Marathon County)
Roll Call was taken by Secretary, Barb Frank (Jefferson County). There were 59 clerks present: Adams; Ashland; Barron; Bayfield; Brown; Burnett; Calumet; Chippewa; Clark; Columbia; Crawford; Dane; Dodge; Door; Eau Claire; Florence; Fond du Lac; Forest; Grant; Green Lake; Iron; Jackson; Jefferson; Juneau; Kenosha; Kewaunee; La Crosse; Langlade; Lincoln; Manitowoc; Marathon; Marinette; Marquette; Milwaukee; Oconto; Outagamie; Ozaukee; Pepin; Polk; Portage; Price; Racine; Richland; Rock; Rusk; St. Croix; Shawano; Sheboygan; Taylor; Trempealeau; Vernon; Vilas; Walworth; Washington; Waukesha; Waupaca; Waushara; Winnebago; Wood; and Milwaukee Election Commission (2).
Pledge of Allegiance
9:00 A.M. – 11:45 A.M. Government Accountability Board’s Presentation (summary as provided by GAB)
SUMMARY HIGHLIGHTS
1. Voting Equipment Update
Verbal report was provided on:
§ Dominion Voting Systems Corporation
§ The Dominion acquisition of Sequoia Voting System full intellectual property
§ The Dominion acquisition of the primary assets of Premier Election Solutions from Election Systems and Software (ES&S)
WCCA Response
Clarification is being sought regarding the United States Department of Justice Divestiture determination and whether or not customers may change programmers / maintenance providers (ES&S and Dominion) and then return back to the original provider.
2. Discussion of the June 9, 2010, memorandum from Nat Robinson on 2009 Wisconsin Act 397, including:
§ 2009 Wisconsin Act 397
§ Revised Retention Policy – Electronic Election Data
§ Revised Destruction of Materials Chart
WCCA Response
Additional explanation is needed from the G.A.B. regarding the specific retention requirements for the Premier Accuvote OS and TSX, distinguishing between GEMS users and non-GEMS users.
11:45 A.M. – 12:30 P.M. Lunch
The meeting was called to order by President Nan Kottke (Marathon County) at 12:35 p.m.
Roll Call was taken by Secretary, Barb Frank (Jefferson County). There were 56 clerks present: Adams; Ashland; Barron; Bayfield; Brown; Burnett; Calumet; Chippewa; Clark; Columbia; Crawford; Dane; Dodge; Door; Eau Claire; Florence; Fond du Lac; Forest; Grant; Green Lake; Iron; Jackson; Jefferson; Juneau; Kenosha; Kewaunee; La Crosse; Langlade; Lincoln; Marathon; Marinette; Marquette; Oconto; Outagamie; Ozaukee; Pepin; Polk; Portage; Price; Racine; Richland; Rock; Rusk; St. Croix; Shawano; Sheboygan; Taylor; Trempealeau; Vernon; Vilas; Walworth; Washington; Waukesha; Waupaca; Winnebago; Wood; and Milwaukee Election Commission (2).
12:45 P.M. Government Accountability Board (Continued)
3. MOVE Act / Absentee Functionality within SVRS
A verbal discussion ensued regarding:
§ June 3, 2010, memorandum from Nat Robinson, “Important Information for Municipal and County Clerks the Military and Overseas Voter Empowerment (MOVE) Act (white)
§ Military and Overseas Voter Empowerment (MOVE) Act Compliance
WCCA Response
§ The WCCA will provide service for just reliers and only for tracking military and overseas ballots. The WCCA is not willing to track other types of absentee, or to track anything for self-providers.
§ The G.A.B. should help develop business process suggestions for how the communication between providers and reliers. G.A.B. should be willing to help providers get compliance from reliers who are not communicating.
§ The G.A.B. should create a template for two separate blank absentee ballot logs for reliers, one for military and one for overseas.
4. September Primary / November Election
September Partisan Primary vs. November General Election
WCCA Response
Unissued ballots and other unused materials, as well as the contents of the paper ballot discard box may be disposed of after the period for a recount has passed without incident.
2:05 p.m. - 2:20 p.m. Break.
5. Election Division Updates
A verbal report was provided on the following:
§ Training Initiatives
§ G.A.B.’s Canvass Reporting System
§ Online Accessibility Survey
§ The Inspectors’ Statement (GAB-104)
6. SVRS Milestone 3 Discussion
Training Manual Appendix B - SVRS Election Checklists / Overview of Milestones and Activities
WCCA Response
None.
7. Census 2010 Redistricting
Handout
WCCA Response
§ The G.A.B. needs to work with the County Land Information Offices and the Legislative Technical Services Bureau.
§ The G.A.B. needs to determine how we will collect legislative redistricting data for school and sanitary districts.
§ Research work completed by Registers of Deeds with their “landshark” program.
8. Demonstration of the New G.A.B. Website
Focus was on the “Clerk” section
WCCA Response
None.
9. G.A.B. Discussion
§ Absentee Ballot Application / Ballot
May 11, 2010 memorandum from Nat Robinson, “Revised Absentee Ballot Certificate.”
§ Official Absentee Ballot Application / Certification
§ Write-in Ballots/ Military & Overseas Ballot
§ County Canvass Procedures – What to look for:
(Procedures for County Board of Canvassers)
WCCA Response
None.
10. G.A.B. SVRS Enhancements
A presentation and discussion of screen shots of the following initiatives:
§ Candidate Filing in SVRS version 7.0
(Screen Shots shown)
§ G.A.B.’s Online Canvass Reporting System Prototype
(Screen Shots shown)
WCCA Response
§ G.A.B.’s Online Canvass Reporting System was very well received by the WCCA. The comments received were very positive.
§ G.A.B. will develop a training plan for the canvass, based upon the positive feedback from the WCCA. Training should not be required before clerks are given access to the system. They should be able to become familiar even in if they have not taken the training yet.
§ Training for the new Online Canvass Reporting System should be via some online virtual environment rather than through the traditional in-person training class. The training will be scheduled for sometime in August. Additional information will be shared with County Clerks as soon as it is available.
Summary
On behalf of Kevin Kennedy and the G.A.B. staff, Nat Robinson thanked WCCA’s outgoing President Nan Kottke for her excellent leadership during her tenure as the WCCA President, for her contributions to improving election administration throughout the State, and for her valued public service to Wisconsin’s residents.
Adjourned at 2:50 p.m.
GAB provides hands-on demonstration of SVRS Canvass and Ballot Access.
WEDNESDAY, JUNE 23 2010
7:00 – 8:00 AM Continental Breakfast – Comfort Inn Suites
The meeting was called to order by President Nan Kottke (Marathon County) at 8:15 a.m.
Pledge of Allegiance
Roll Call was taken by Secretary, Barb Frank (Jefferson County). There were 49 clerks present: Adams; Ashland; Barron; Brown; Burnett; Calumet; Clark; Columbia; Crawford; Dodge; Door; Eau Claire; Florence; Fond du Lac; Forest; Grant; Green Lake; Iron; Jackson; Jefferson; Kenosha; Kewaunee; La Crosse; Langlade; Lincoln; Marathon; Marinette; Marquette; Oconto; Outagamie; Pepin; Polk; Portage; Price; Racine; Richland; Rock; Rusk; St. Croix; Shawano; Sheboygan; Taylor; Trempealeau; Vernon; Walworth; Washington; Waukesha; Waushara; Winnebago; Wood; and Milwaukee Election Commission (2).
Tony J. Van DerWielen – Redistricting, Legislative Technology Services Bureau-GIS Manager. Wisconsin handles phases differently than other states. http://factfinder.census.gov. TIGER Modernization program hoping to be a great improvement allowing lines accurate within 25 feet. Presentation will be emailed out to all clerks. A handout was distributed which included the link.
Business Meeting was called to order:
Web Site - Lori Stottler (Rock County) gave a WCCA web presentation
District Reports
District 1 – Barb Frank, Jefferson County
District 2 – Kathy Nickolaus, Waukesha County
District 3 – Rosemary Bohm, Shawano County (none)
District 4 – John Benz, Waushara
District 5 - Janet Geisler, Crawford County
District 6 - Kathleen Bernier, Chippewa County (none)
District 7 - Kathy Jacob, Langlade County
District 8 – Denise Wetzel, Rusk County
Executive Board - Discussion and possible action on treasury balance and designation of funds. Motion by Marcelle (Brown County), and seconded to leave registration fees as is and directed the executive committee to establish the registration fees in coordination with the development of the program for each conference. Motion carried.
Motion by Deno (Jackson County), second by Marcelle (Brown County) to reimburse the WCCA President or designee to be reimbursed mileage at the current IRS rate for business attended on behalf of the WCCA. Motion carried.
Marriage License Committee Chair Geisler (Crawford County): Discussion followed regarding Officiants 16 years of age performing marriages. Motion by Hoff (Vernon County), second by Benz (Waushara County) to direct Marriage License Committee to make recommendation to legislation to resolve the issue of 16 year old officiants being able to perform marriages. Motion carried.
Motion by Nickolaus (Waukesha County) , second by Wetzel (Rusk County.) to change Marriage License committee to Vital Records Committee. Motion carried.
Mentoring Committee Chair, Kim Bushey (Walworth County) no report.
Legislation Committee, Ann Mihalko (Forest County) updated that AB638 & SB 4435 passed.
Resolutions Committee, Beth Hauser, Chair read a resolution thanking all those involved with the 105th County Clerk Symposium held in Shawano County. Motion by Wetzel (Rusk County), second by Bushey (Walworth County) to adopt the resolution. Motion carried.
Convention Site Committee, Beth Hauser, Chair
YEAR / DATES / HOSTING COUNTY / CITY2011 / June 26-29, 2011 - RUSK CO. - LADYSMITH, WI
2012 / June 24-27, 2012 - SHEBOYGAN CO. - SHEBOYGAN, WI
2013 / Door County
2014
Motion made by Glancey (Sheboygan County), second by Moll (Columbia County) to accept the above listed convention sites for the future summer conferences. Motion carried.
Mutual Aid Compact/Agreements for County Clerks Assistance handouts given by Sue Ertmer (Winnebago County)
Unfinished Business – Announcements/Requests:
John Benz, Waushara County, is retiring at end of year; Nancy Christensen, Outagamie County, (Program Chair) is retiring; Kathy Bernier (Chippewa County) will hopefully be holding 2 positions.
Newly Elected WCCA President, Janet Geisler, Crawford County will be sending out appointments.
Motion made by Kunkel(Lincoln County), second by Benz (Waushara County) to deposit hospitality room funds into WCCA treasury account . Motion carried.
A hand count was taken on whether to continue with our current door prize practice of each county bringing a door prize if they so choose to do. Practice will continue.
Motion by Paul Syverson (Trempealeau County) to adjourn to September 26 – 28, 2010 WCCA/WCA Conference in Milwaukee, Wisconsin.
NOTE: There is no registration fee for the WCCA Conference in September. If you wish to attend the WCA banquet and /or WCA sessions you will need to register with WCA. (Registration can be at the “guest” rate. Please refer to WCA registration brochure for detailed information.)