MVISD District Receptionist/Secretary

MVISD District Receptionist/Secretary

Business Services Rev. 08/23/2017

Job Title: Auxiliary Support Secretary Wage/Hour Status: Nonexempt

Reports to: Business Manager Pay Grade: Auxiliary

Dept./School: Business Department Date Revised: 9-12-2017

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the business office specifically in regards to financial duties related to maintenance, transportation, and athletics on a limited basis.

Qualifications:

Education/Certification:

Required: High school diploma, GED, or recognized equivalent

Preferred: College coursework or degree,

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Experience:

Minimum: One-year clerical experience in office setting

Major Responsibilities and Duties:

MAINTENANCE/TRANSPORTATION DEPARTMENT DUTIES

Assist the department with:

· Purchasing.

· Quotes and Bids documentation.

· Purchase Orders.

· Mileage Reports.

· Payroll Hours Worked.

· Invoice Matching to POs.

· Requisition Entry and Appropriate Codes.

· Transportation Reports including TEA Route Report and Operations Report.

· Utility Reports.

· Scheduling.

· Provide clerical assistance as needed.

· Maintain confidentiality.

· Other duties as assigned.

ATHLETIC DEPARTMENT DUTIES

2. Assist the department with:

· Verifying Deposits.

· Track Deposits from each game.

· Verify Gate Reports.

· Assist with Invoice Matching.

· Verify Student and Coach Meals and Travel.

· Provide clerical assistance as needed.

· Maintain confidentiality.

· Other duties as assigned.

BUSINESS OFFICE DUTIES

3. Assist the department with:

· Data Input on Deposits.

· Reconciliation of Deposits.

· Report preparation.

· Data Entry as needed.

· Clerical Assistance.

· Participate in Lunch Coverage.

· Paryoll support.

· Accounts payable support.

· Other duties as assigned.

RECEPTION AND PHONES

4. · Greet and direct district visitors; refer appropriate inquiries or problems to departments.

· Other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Multi-line phone system, personal computer, printer, copier, and fax machine.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by Date

Reviewed by Date