TX-20023 OPERATIONAL SQUADRON FIRST SERGEANT
CONTINUITY BOOK
Table of Contents
The Position 2
Responsibilities
Requirements
Processes 3
Discipline
LOC/LOR/LOA
Disciplinary Boards
Meetings 4
Staff Meetings
Squadron Meetings
LOC/LOR sample 5
1
The Position
Responsibilities: Enforce uniform standards of conduct, customs, and courtesies. Serve as a liaison between flight leadership and the senior enlisted advisor and assist the squadron commander with command of the squadron, such as running squadron meetings, as well as advising the squadron commander on morale and discipline within the squadron. Make sure the AFJROTC building is clean. Confer with flight commanders and the squadron commander weekly or as needed. Be available to flight commanders to offer advice to assist with problem solving ideas for their flights as needed. Review squadron statistics to assist in pinpointing negative/positive trends for group improvement. Be present and a participating member on all disciplinary boards concerning your personnel. Assist with command of the group at all cadet activities as needed. Mentor supervisors to ensure they are conducting themselves as role models for the group.
Requirements: To be eligible to be a first sergeant you must:
1. Be passing all classes
2. Have an "A" in AFJROTC
3. Have been awarded the good conduct ribbon
Authorized Rank: The authorized rank for first sergeant is cadet master sergeant and will get promoted to cadet senior master sergeant (C/MSgt, C/SMSgt).
2
Processes
Discipline: Following is a list of punishments for cadets that do not perform at the standards of AFJROTC:
· Memorandum for record (MFR)
· Letter of counseling or reprimand (LOC, LOR)
· Removal from leadership position
· Suspension from extra/co-curricular activities
· Reduction in grade
· Ineligibility for promotion board
· Disciplinary board
· Removal from group
MFR: This is a warning for a cadet who performs the misdemeanor.
LOC/LOR: If a cadet is given a task and is late to complete it, fails to wear the uniform without an excuse, or if a cadet performs misconducts during flight and has been warned and sent to the back of the classroom, the cadet should be written an LOC. If two LOC’s are given to the same cadet, they will be given an LOR. If further incidents occur, further actions should be taken. A template is on page five.
Disciplinary Boards: If it is brought to the attention of group leadership that an event/incident has occurred that has, in their opinion, had the following effects, then a disciplinary board will be convened:
a. Violated the Air Force core values
b. Seriously placed the credibility of the group in jeopardy
c. Violated the cadet code of honor, cadet guide instructions, or school rules
The first sergeant, on the day of the disciplinary board, will be sure the cadet follows these procedures:
1. Report to the designated area at least fifteen minutes prior to the designated time as ordered in proper uniform and contact the first sergeant
2. Approach door at the designated time and knock once
3. Enter when instructed
3
4. Proceed to the board president seated in the center of the board participants
5. Halt three paces in front of president, salute, and report, “Sir/Ma’am, C/[name] reports as ordered”
6. Drop salute after salute is returned and remain at attention until told otherwise
7. Respond as directed by the board or request permission to address the board
8. Upon being dismissed, salute and use appropriate movements to depart.
The first sergeant will walk in behind the cadet and will sit in the back corner of the room unless told otherwise by the group commander. During the disciplinary board, the first sergeant will help document the events. When the board is over, the first sergeant will leave behind the cadet.
Meetings
Staff Meetings: The first sergeant must attend all the staff meetings as well as the squadron meetings. They should attend the staff meetings because they are now on staff and have a duty to fulfill. During the meeting, it is expected of the first sergeant to take notes to inform the flight commanders in their squadron of recent events and tasks. If the first sergeant does not show up to multiple meetings, they will be issued paperwork and possibly lose the position.
4
Squadron Meetings: These meetings occur weekly, and the first sergeants are responsible for making a meeting agenda to be distributed to the cadets who attend the meetings. Flight commanders must come, but if they cannot go, their flight sergeant should come. Element leaders are allowed to come as well. Flight leadership need to take notes at these meetings. Topics discussed at these meetings include: academics, leadership, discipline, building maintenance, and other important subjects. The first sergeant runs these meetings with the deputy squadron commanders.
5
[date]
MEMORANDUM FOR [type cadet's name here]
FROM: [type administering cadet's name, rank, and position here]
SUBJECT: Letter of [type of letter]
1. [this should outline the specifics of the event that caused these actions to be taken]
2. [this should state punishments for the actions and punishments for future actions]
3. You will acknowledge receipt and return this letter to me within three school days. Include any comments or documents you wish to be considered concerning this letter with your response. You may make a copy if you desire. Your signature on this correspondence is for receipt purposes only and does not signify an admission of guilt, or your concurrence.
[signature block: NAME, rank, AFJROTC]
[position goes here]
1st Indorsement: [name of receiving cadet]
MEMORANDUM FOR [rank and name of cadet administering letter]
I hereby acknowledge receipt on ______. I have been given the opportunity to respond.
[signature block of receiving cadet]
6