December 12, 2016
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank Jr. presiding.
ROLL CALL
ELSEN – GAINES – KIEPER MACHAJEWSKI – KIMES – MCKINNON – present
MALIGRANDA – absent
Guests: Sally Bennett, Lori Schultz, Todd Weegens, Attorney Mary Gaziano and Jeremy Graham.
There was no disclosure of any conflict of interest.
There were no requested changes to the agenda.
A motion was made by MR. ELSEN, seconded by MR. KIMES to accept the agenda. Motion carried on a voice vote.
A motion was made by MR. MCKINNON, seconded by MRS. KIEPER MACHAJEWSKI to accept the consent agenda. Motion carried on a unanimous roll call vote of those present.
PUBLIC COMMENT
No one requested the opportunity to address the Board.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
A. PUBLIC WORKS
1. Well House #4 is still being investigated as there appears to be iron in the water.
2. Based on committee recommendation a motion was made by MR. MCKINNON to authorize the drafting of an ordinance for permitting of heavily loaded vehicles to operate on Village roads with all proceeds to be used for road repairs. Motion carried on a unanimous roll call vote of those present.
B. VILLAGE ENGINEER
1. Mr. Weegens’ monthly report was provided in the Board packet.
He reported that additional testing is being performed on Well #4 to find the cause of the iron in the water.
December 12, 2016
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C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/WIPC
1. Attorney Gaziano will work with CAM Music to revise and correct their contract for the 4th of July Family Festival.
D. VILLAGE ATTORNEY
1. A motion was made by MRS. GAINES, seconded by MR. MCKINNON to adopt the Remote Attendance Policy as submitted. Motion carried on a unanimous roll call vote of those present.
E. FINANCE COMMITTEE
1. A motion was made by MR. ELSEN, seconded by MRS. KIEPER MACHAJEWSKI to approve the Benning Group, LLC Engagement Letter for the Audit of 2016 records in 2017. Motion carried on a unanimous roll call vote of those present.
2. Based on committee recommendation a motion was made to award raises to the non-elected employees to the following rates:
Employee
Jeff A. White 31.00
Vincent Lara 18.64
Jeffrey Schelling 18.64
Michael Mund 18.64
Trenton Ostegard 18.00
Alan H. Nylund 22.31
Jeffrey A. Spelman 22.31
Nicholas Haff 20.90
William R. Smith 26.02
Todd E. Stockburger 3,233.18 per Payday, $84,062.21 per year
Chad Insko 2,945.28 per Payday, $76.577.28 per year
Dana Insko 13.60
Diane M. Frew 15.00
James D. Johnson 2,503.62 per Payday, $65,094.12 per year
Daniel T. Hershberger 20.25
Sally A. Bennett 1,690.64 per Payday, $43,956.49 per year
Lori A. Schultz 1,749.20 per Payday, $45,749.20 per year
Richard A. Medearis 0 Permits
effective with the pay period beginning January 1, 2017.
December 12, 2016
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Motion carried on a unanimous roll call vote of those present.
3. Based on committee recommendation a motion was made by MR. ELSEN to adopt Ordinance 2016-04
An Ordinance Levying Taxes for All Corporate Purposes for the Village of Winnebago, Illinois, for the Fiscal Year Beginning January 1, 2016, and Ending December 31, 2016
Motion carried on a unanimous roll call vote of those present.
4. The budget for 2017 is nearly finalized.
5. Work is beginning on the RRWRD project.
F. POLICE
G. ADMINISTRATION TEAM/CLERK
1. A motion was made by MR. KIMES, seconded by MR. ELSEN to adopt the dates for 2017 Board meetings as attached. Motion carried on a voice vote.
H. PRESIDENT
1. The President‘s Report was provided in the Board packet.
2. The 2017 Zoning Board meeting dates were presented.
3. Upcoming Meetings:
Public Works Committee / January 4, 2017 / at 5:00 p.m.Police Committee / December 28, 2016 / at 5:30 p.m.
Finance Committee / January 9, 2017 / at 8:00 a.m.
4th of July Team / January 26, 2017 / at 7:00 p.m.
Community Development / December 14, 2016 / at 6:30 p.m.
UDO / February 1, 2017 / at 6:30 p.m.
Liquor Commission
/ TBA
December 12, 2016
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Errant Water Subcommittee / January 9, 2017 / at 6:30 p.m.
Admin Team / TBA
WIPC
Pecatonica Prairie Path / February 23, 2017
February 17, 2017 / at 5:00 p.m.
at 9:30 a.m.
at Pec Library
NEW BUSINESS
The meeting dates for Community Development for 2017 were provided.
The Nepotism Policy has been provided for review to be finalized at the January 2017 meeting.
Policies are being prepared for Travel Expense including per diem etc.
The snow parking policy was provided to 85 residents recently either to the resident when possible or placed on the wind shield of their vehicle.
The issue of delayed delivery of water bills is a problem with the Post Office and bills going through Carol Stream.
A motion was made by MRS. GAINES, seconded by MR. ELSEN to adjourn at 8:03 p.m. Motion carried on a voice vote.
______
Sally Jo Huggins, Village Clerk
Approved January 9, 2017