BHI-LSVSandridgeBeach

RED

Conference Package

2010

BOARDROOM

(Lower Level - with natural light but no ocean views)

* Suitable for conferencing for 5 to 15 guests *

Room Specs & Capacities / Area
(metres) / Ceiling Height / FIXED
BoardRoom

Boardroom / 5.5
x 9.0 / 2.7 / 5 -16
pax

BHI/LSV - SandridgeBeach in Port Melbourne is an enterprising commercial joint venture between

Box Hill Institute and Life Saving Victoria.
Located fifteen minutes from Melbourne's CBD, the elegant contemporary headquarters of

Life Saving Victoria offers beautifully designed facilities to suit your conferencing needs.

FULL DAY:9 hourmaximum duration – (Including set up/access & post event pack down)
Weekday - $780.00(Inc GST) / *W/End-P/Hol - $890.00(Inc GST)
(*Weekends Subject to $2000.00 - Minimum Spend)
HALF DAY:5 hourmaximum duration – (Including set up/access & post event pack down)
Weekday - $560.00(Inc GST) / *W/End-P/Hol – 1/2 day notavailable

Package Inclusions:

  • Exclusive use of our BOARDROOM area (as peragreed times)
  • Self serve catering buffet–IN ROOM(fully serviced & restocked at agreed break times)
  • Fixed Boardroom table configuration(only available)
  • Iced Water and Mints(restocked throughout the event as required)
  • Access to free on site car parking (pending availability due to public beach use)
  • Event Coordination and Service Stafffor the duration of the event

Electronic-Audio Visual Equipment Inclusions:(No cost reductions available ifequipment not used)

* Please note: Our staff are trained to set up and assist with presentation equipment but in the event of incompatibility issues or problems with your supplied presentation or Laptop etc. we do not offer for full technical or IT support.

  • Roof mounted data projector and screen(including VGA computer lead & Audio cabling)
  • External Audio available as required (volume levels may be applied)
  • Electronic whiteboard and markers
  • Conferencing Box (Extension lead, Power board, Blue tack, Sticky labels, Etc.)
  • Entrance Foyer Plasma Presentation – featuring welcoming messageand direction info.

Other items – Not Included:

  • LAPTOP (CLIENT TO PROVIDE)
  • Pads and Pens (CLIENT TO PROVIDE)
  • Flip chart stands & Flip chart paper available by request - Costs $50 each)
  • Catering (see below)

CATERING OPTIONS

Please see our conference catering packages featuring both FULL DAY and HALF DAY working style catering options and pricing to best suit your event.

Other Information

  • Please note this package offers exclusive use of the Boardroom. Where able, we may host other events in other available areas coinciding with your booking, prior to, or following your booking as time permits. We ask that you clearly indicate and strictly adhere to the agreed times. Late departure without notice will be subject to additional costs. Entrance and amenities are deemed common areas.
  • Noise interaction between groups will be given due consideration and discussed prior to bookings being confirmed.
  • Natural light is available, but unfortunately this lower level room has no sea views.

Please consult with our Function and Events Coordinator for any further information or requirements.

More detailed general information / terms and conditions are available by request.

BOOKING REPLY & CONFIRMATION INFO. / Date Returned/received:
Booking Details:
(Office Use) / - ENQUIRY
Date: / - Tentative Booking
Date: / - Booking Confirmed
Date:
EVENT Name:
EVENT Date:(requested) / DAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAYSUNDAYMONTHJANUARYFEBRUARYMARCHAPRILMAYJUNEJULYAUGUSTSEPTEMBEROCTOBERNOVEMBERDECEMBERYEAR2009201020112012
Other Date:
(Alternative or Multiple Day)
ClientInformation:
CompanyName:
CompanyAddress:
Invoice/PostalAddress:
(if different to above)
Company ABN:
OrganiserName: / Phone:
Organiser Email/s: / (mob):
Contact on Day: (Event): / Phone:
EVENT Information:
Event Type: / Preferred Style - (Drop Down)CONFERENCEPLANNING DAYTRAINING DAYWORKSHOPPRESENTATIONOTHER -
Other Event Information:
Anticipated Numbers: / Confirmed Numbers required
Five (5) Working Days
Prior to the event.
Quoted ROOM/Duration:
Other: / Room - TBC (Drop Down)AUDITORIUMBAR AREA and FUNCTION 1-2BOARDROOMBar AreaFunction 1-2 Bar Area and Function 1-2-3Auditorium and Function 3Function 1-2-3Training RoomALL UPPER LEVEL- Duration (Drop Down)HALF DayFULL DayTIME TBCOther
RED PACKAGE / COST:$
OTHER Cost Information:
Preferred LAYOUT: / To be confirmed (d-down)U-Shape (open front)Theatre Style (with aisle-facing front)Class Room StyleBoardroom StyleCabaret StyleStandingOther
Other Room/Area Info: / * Includes A/V Equipment as specified above
EVENT Time (GUESTS): / Arrive: / Start: / Depart:
EVENT Time (OTHER): / Access: / Set Up: / Pack Down:
OtherTime Information:
ExternalFacilitator Info. / Name: / Phone:
Venue Viewing: / Existing ClientTime as follows:Not ApplicableVisited prior / Viewing Time: / Date:
How did you hear about us :
Food & Beverage:
Please CROSS your selection / Please confirm your preferences corresponding to our CATERING Packages
Final catering requirements are to be confirmed no later than 10 days prior to the event
Prices listed below are Inclusive of GST and subject to variation
FULL DAY CATERING / BUFFET STYLE SERVICE - Include Iced Water and Mints
PERFECT for your FULL DAY meeting requirements
Options: / Yes / No / TBC / Information / (Details as per packages)
Standard OPTION 1 / Arrival/Morn'Tea/Work Lunch/A'noon Tea
Healthy OPTION 2 / Arrival/Morn'Tea/Work Lunch/A'noon Tea
CombinedOPTION 3 / Only available for 2 +consecutive day events
VARIABLE CATERING / BUFFET STYLE SERVICE - Include Iced Water and Mints
BETTER SUITS shorter HALF DAY meeting requirements
ARRIVALOptions
MORN TEAOptions
LUNCHOptions
A’noon TEAOptions
OTHEROptions
Event Cost Estimation (OFFICE USE)
- / Units / Price / Total
Catering Costs: / $
$ / $
$
Beverage Costs: / $
$ / $
$
Additional Audio Visual / Equipment: / $
$ / $
$
Room Hire: Room - TBC (Drop Down)AUDITORIUMBAR AREA and FUNCTION 1-2BOARDROOMBar AreaFunction 1-2 Bar Area and Function 1-2-3Auditorium and Function 3Function 1-2-3Training RoomALL UPPER LEVEL / $ / $
Other: / $ / $
TOTAL EVENT / FUNCTION - Sub Total / $
Quotation based on numbers provided above - Total will be based on confirmed numbers and all finalised requirements / Total PAYABLE / $
Purchase Order NUMBER:
DEPOSIT INFORMATION / Please Note: Whilst payments and queries should be forwarded to our Port Melbourne office,
some processes for BHI-LSVSandridgeBeach accounts may come from
Box Hill Institute Finance Department.
DEPOSIT AMOUNT: / $ / By Date:
IS AN INVOICE REQUIRED TO PAY THE DEPOSIT? / YES - / NO - / If Yes:Complete Below
Preferred method to receive the deposit invoice: / Email / Post / Other:
Invoice attention to: / Company:
ADDRESS / PO box:
METHOD OF DEPOSIT PAYMENT: / Cash / Cheque / Credit Card / Direct Deposit
To make a payment, please return completed and signed document and payment information to:
ATT: SIMON ELY – (fax) (03) 9681 8211 or (Email) –
Credit Card: Please complete information(place cursor on drop down fields and click to enter information)
Card NAME:
Card TYPE / Card Number / Card Expiry: / Security Number
Card Type (d-down)VISAMasterCardBankCard / No: / No:
  • We Accept – Bankcard, MasterCard or Visa – Unfortunately NO AMERICAN EXPRESS or DINERS.

Direct Deposit / Electronic Funds Transfer:
COMPANY & ACCOUNT NAME: / BHI-LSVSANDRIDGEBEACH
BRANCH ADDRESS: / 10 MAIN STREET, BOX HILL, VICTORIA, AUSTRALIA. 3128 / NAME OF BANK: / ANZ BANK
BSB NO: / 013 225 / ACCOUNT NO: / 837751439
ALL REMITTANCES / ADVICES CAN EITHER BE FAXED TO: 03 9286 9324
OR EMAILED TO – ATTENTION: CHRIS RAE - MARY ZELE- Email is the preferred option if available.
Cheques:made payable to: BHI-LSVSandridgeBeach. / Cash:Byprior arrangement
Date: / Please Print Name:
I have read and accept the terms and conditions stated in the Information and in the Schedule / Signature:
Signed by the Client
I, the named client, agree to pay a deposit of $ being for the booking of the above stated function and the balance of the account to be paid prior to the commencement of said event. (Bar tabs are also Payable upon completion of the said event)
I, the named client, agree to my credit card being held as security and if necessary debited in the event of outstanding payments not being paid in full by the required payment dates.
If the booking is cancelled, the client will forfeit all deposits and payments made to date (see Terms & Conditions).

BHI-LSVSandridgeBeach - 200 The Boulevard, Port Melbourne VIC. 3207

Tel: 9676 6900 - Fax: 9681 8211 ABN: 94 699 624 755