CCBC Community Book Connection
Event Funding Proposal
Prepared by:
Date: (of submission)
EVENT: (type of event)
TITLE: (what you want to call the event)
Proposed DATE and Time: (of event)
Proposed Campus/Location:
DESCRIPTION: Write a detailed statement about your event, including a rationale, what the event will consist of; whowill be involved; andhow many students you estimate will participate. How does this event tie into themes from No Impact Man?
Estimated Expenses:
Here please include an itemized list of expensesfor the event. Be as detailed and specific as possible.
At the end of your list, please include a line for
Total Expense:
A Checklist for Planning Events: Heather Harris and your campus coordinator will help you every step of the way as you plan your event, but here are some things for you to consider as you get started:
- Each campus has a facilities coordinator/reservation specialist. That is the person you contact to inquire about room/hall/theater availability for your event. Do this first and do not commit to a date until you have communicated with the facilities coordinator.
- Essex Coordinator: Donna Brown Green at
- Catonsville Coordinator: Kathy Arnold
- Dundalk Coordinator: Tiffany Javier at
- There is an event planning form on Sharepoint under “Forms” (at the top), “Campus Deans” and “Event Reservation Request Form.” Make sure to fill that out and submit it after a venue has been selected!This form will also ask you about your catering and IT needs, and there are more checklists and information about event planning in that same area.
- Many events will include some sort of reception with light hors d’oeuvres. Contact the Sodexo representative, Maria Flanagan at , to set this up. The Sharepoint form will allow you to request tables for the food.
- Contact your campus IT department to discuss any special technical needs you might have. Some examples include a wireless microphone, several microphones for a panel and host, and/or any particular audio/visual aspects of the event (Powerpoint, audio that will run off an Apple laptop, video clips from the Internet).
- If you wish and your speaker(s) are agreeable, an event can be videotaped for future use. Contact JoAnn Rasmussen at o set this up.
- Parking can be reserved for a speaker or for you if you are transporting your speaker. Contact public safety on your campus to let them know in which parking lot and when you need a space(s) reserved.
- Your Coordinator will work with you and the Publicity Department to create fliers that you can distribute in any manner you see fit. S/he can also help you post your event to Sharepoint and the Student Portal, request a press release if you want the community to be aware of your event, and post your event on the campus entrance sign(s) if it is a large event.
- If your speaker is receiving an honorarium, there is a simple form s/he must fill out and sign. This is often best handled on the day of the event. Simply make sure you obtain the form from Heather beforehand.