/ Duty of Care
Waste Transportation & Disposal
(EnglandWales) / REF: / ENP002a
ISSUE: / 03
DATE: / 02/03/2016
Page 1 of 4

Scope and Background

This procedure establishes the basic process for the transport and disposal of waste within England & Wales

1.Objectives

To ensure that we control our Duty of Care in relation to disposal of waste. This process outlines:

  • Differences between Hazardous and Controlled Waste
  • How to deal with waste so that it is transferred in in accordance with EA requirements
  • waste transfer notes

2.Process - Waste transportation and disposal

The following provides an overview of EA requirements for the compliant transfer of waste within England & Wales

Waste Categories- There are two main categories of waste in England & Wales, these being Controlled Waste (Non-hazardous) and Hazardous Waste.

Carriers licence- A Carriers Licence is required to transport any waste, the vehicle must have a copy of the certificate number or a copy of the certificate.

All integral vehicles must have a copy of the current carriercertificate- if you don’t have one – contact your line manager

  1. Waste Transfer

All movements of waste must be accompanied with a transfer note.

3.1Controlled Waste (Non Hazardous Waste)

Where the waste is Controlled Waste then the Controlled Waste Transfer Note can be used formENF012

Controlled Waste: Is defined by Section 75 of the Environmental Protection Act 1990 (in conjunction with theControlled Waste (England and Wales) Regulations 2012) as household, industrial or commercialwaste. Waste generated on Integral sites is classed as commercial waste.

From 1st January 2015, under The Waste (England & Wales) Regulations 2011, waste paper, metal, plastic and glass must be collected separately (which includes co-mingled collections) where it is technically, environmentally and economically practicable (i.e. in our occupied offices not mobile engineers). It is a breach of this Regulation for any undertaking who collects, transports or receives separately collected waste to mix that waste with other waste or other materials with different properties. A fixed monetary penalty, variable monetary penalty or a compliance notice for breach of legislation can be imposed.

In order to comply with domestic legislation in England, Wales, Scotland & Northern Ireland, sites must be able to demonstrate that they have considered the waste hierarchy. This must also be declared on waste transfer notes. All waste has to go somewhere, and preferably the least harmful way of disposing of it should be chosen. The Waste Hierarchy ranks waste disposal options according to their environmental impact:

  • Reduce – minimising what we throw away is the best solution to waste management
  • Re-use – needlessly making new products wastes energy and resources
  • Recycle – recycling old products into new ones saves raw materials
  • Recovery – recovering energy through burning rubbish cuts down the fossil fuels we use
  • Disposal – burying rubbish is the cheapest option but impacts on the environment the most.

3.2Hazardous Waste

Where the waste is ‘Hazardous Waste’ then anIntegral Waste Transfer Note must be used, form IRF404

For information relating to hazardous waste see ENP007-Hazardous Waste

From 1st April the requirement to register sites disposing of Hazardous Waste for England has been revoked. Our activities undertaken in Wales are covered by the registration for Integral (being principally run out of Bristol).

Each vehicle that is expected to carry waste must be in possession of the Waste Carriers Certificate or Number and Integral transfer note– failure to do so may result in prosecution

  1. Documentation Required
  2. Integral own offices

For each of the waste streams produced by the site, the following documentation must be retained:

  • Waste transfer note between Integral and appointed waste contractor (for Hazardous Waste, aConsignment Note must be completed).
  • Copies of waste carrier’s licences or the carrier registration number (which must then bechecked on the Environment Agency website) for all organisations moving the waste until its finalresting point (NB: Waste Carrier’s Licences are valid for one year unless revoked.
  • Copies of the Environmental Permit or PPC Permit number, which can then be checked on theEnvironment Agency website, for each site receiving the waste until and including its final resting/treatment point. If the waste is initially taken to a Transfer Station or MRF, the EnvironmentalPermits for these must be verified. Sites must also ensure that the treatment site ultimatelyreceiving their waste, is permitted to treat that category of waste. This can be achieved by verifying the EWC codes that the treatment site is permitted to treat.

4.2Waste Transfer Documentation

The waste transfer note should be received from the contractor, either on each collection, or where thewaste type, quantity, source and destination are the same (known as repeat movements), an annualtransfer note should be provided.

The Waste Transfer Note must include the following information:

  • Give a description of the waste, including it’s List of Waste code,
  • Its quantity and whether it is loose or in a container,
  • If in a container, the kind of container,
  • The time and place of transfer; and
  • The SIC code of transferor (published by the Office for National Statistics 2007)
  • Give the name and address of the transferor and the transferee and be signed by them,
  • State whether the transferor or transferee are:
  • The producer of the waste
  • The importer of the waste
  • The transporter of the waste
  • A local authority
  • The holder of an environmental permit (in which case it must include the permit number)
  • A person to whom section 33(1) of the Environmental Protection Act 1990 does not applyby virtue of the Environmental Permitting (England & Wales) Regulations 2010
  • A registered as a carrier of controlled waste (in which case it must include the registrationnumber)
  • A person registered as a broker or dealer of controlled waste (in which case it must includethe registration number)
  • Confirm that the transferor has fulfilled its duty to apply the waste hierarchy.
  • Transfer Notes may exist in electronic form, if they can be produced in a visible and legibledocumentary form.
  • Electronic transfer notes must still be correctly signed: the signature must be an electronic signaturewhich acts as a method of authentication.

From January 2014, waste transfer notes completed on-line (e-doc) are legally acceptable forms of writtentransfer. Many waste contractors have adopted this process. If our waste company is dealing in this way the process is as follows:

  • The waste management contractor will enter your site details onto the e-doc database along with your emailaddress.
  • You will then receive an e-mail containing a link to the e-doc system where you will be required to entersome basic details. This will allow the e-doc system to retrieve your site details.
  • The system will generate an editable PDF.
  • You will need to select the appropriate waste streams (paper, glass, mixed recyclables etc.) and add yourname, position and a date to the document.
  • You will be assigned a user name and password for accessing your information in the future.
  • Once you click to approve the document, a copy will be sent back to the waste management contractorfor their approval. *Please note that failure to approve the document will lead to the site becoming non- compliantand in breach of The Environmental Protection Act 1990*
  • Once both parties have approved the e-doc, you will be able to downloaded and save a PDF versionelectronically.
  • Both the Transferor and Transferee must keep hard copies of transfer notes for at least 2 years andproduce it to an officer of the Environment Agency or of a Waste Collection Authority on demandwithin 7 days.

Where a Hazardous Waste Consignment Note has been correctly completeda Waste TransferNote is not required.

  1. Responsibilities

5.1National Director of HS&E is responsible for ensuring that process and documentation is kept up to date with current legislation.

5.2Regional Director/sare responsible for ensuring that all transfer of waste between our operations (offices/mobile sites) is controlled as per process.

5.3Contract Managers/Branch Managersare responsible for ensuring that they have the necessary local arrangements in place to deal with the controlled (non hazardous waste) that is produced for their operations. They are further responsible for ensuring that all engineers have been issued with and carry the Waste Carriers Licence.

  1. Supporting Documentation

ENP006 – Duty of Care – Control of Documentation

Uncontrolled copy when printed Amended and Updated by National Director of HSE