ALL PEACE MINOR HOCKEY LEAGUE

ANNUAL GENERAL MEETING

OCTOBER 17, 2010, SPIRIT RIVER, ALBERTA

MINUTES

1.Welcome @ 12:00 pm. President Graham Lewis introduced the Executive. Graham also advised that there will be a strict chain of communication for the year. Do not call the President. Go through your league rep to the Commissioner. The Commissioner will discuss with their Vice President. The Vice Presidents then call the President if necessary.

2.Attendance, everyone introduced themselves

ASSOCIATION NAME / PRESENT /
ABSENT
/ ASSOCIATION NAME / PRESENT /
AB PRESENT SENT
Beaverlodge / X / HorseLake / X
Chetwynd / X / Hythe / X
Clairmont / X / LaCrete / X
Dawson Creek / X / Manning / X
East Smoky / X / McLennan (Inactive) / X
Fairview / X / Peace River / X
FortSt. John / X / Rycroft / X
Grande Cache / X / Savanna / X
Grande Prairie / X / Sexsmith / X
Grimshaw / X / Smoky River / X
Grovedale (In-active) / X / SpiritRiver / X
High Level / X / Valleyview / X
High Prairie / X / Wembley / X

3.League Dues ($ 55.00 per team) due today, scorebooks will be handed out at the scheduling meeting.

4.Additions to the Agenda
a)Adding Novice to the League
There was no interest in adding this division. The All Peace Secretary is to include any
novice contacts he is given on the Coach/Manager document.
b)Tiering Female Division
Motion: Grande Prairie moved, Chetwynd seconded to accept the suggested tiering from Greg Nesom as presented with the addition of Beaverlodge Midgets into Tier 1.
Carried.

5. 2010 - 2011 League Association Contact List - update form. Please check off beside

the association name if a representative is here and also update the contact information if it is incorrect or has data missing. Please ensure all coaches and/or managers forward the contact information to our secretary immediately.

6. Minutes of the Fall Kick-Off Meeting

Motion: Clairmont moved, Fairviewseconded to adopt the minutes of the Fall Kick Off Meeting dated Sept 19, 2010. Carried.

Minutes of the AGM October 2009

Motion: Grande Prairie moved, Chetwyndseconded to approve the minutes for the

AGM Oct 2009.Carried.

7. Financial Report Errors or omissions? See attachment

Motion: Chetwynd moved, Valleyviewseconded to approve the financial statements

as presented.Carried.

8. Old Business:

a)League Commissioners for 2010-2011 Season – see League Assn Contact List

b)Update on League Fines – all possible fines not formally issued already were declared null and void due to the length of time with no action.

c)Midget Prospects Game –

Motion: Fairview moved, Beaverlodge seconded to hold the Midget Prospects Game in High Prairie on December 18, 2010. There will be no league games scheduled for that date.
Carried.

d)Update on League Website – Lorna LeBlanc advised that it will be operational shortly. Instructions will be emailed out. Website is All teams will receive their passwords at the scheduling meeting.

9.New Business: Please download the 2010 – 2011 Handbook from the website. You need to copy enough for your own teams. Ensure that your teams read it and use the forms in it.

a)HCR Rosters – Clarification from Hockey Alberta – see attached.

ROSTERS MUST BE IN BY OCTOBER 29, 2010 TO THE APPROPRIATE LEAGUE COMMISSIONER VIA FAX OR E-MAIL – NO EXCEPTIONS!!

Hockey Canada rule is hat all players and coaching staff must be entered into the HCR system. As new coaches, players, affiliates are added to the teams, the Commissioners must be sent updated rosters.

10.Scorebooks and Referee Incident Reports will be available at the Scheduling Meeting.

Motion: Fairview moved, Smoky Riverseconded to issue the scorebooks at no charge.
Carried.

11.Rescheduling of games procedures – All Peace League play must become a priority for our League. Tournaments do not take priority over League Games.

12. Vote on whether or not we will have playoffs in the All Peace League for this season.

There is some interest in having playoff tournaments.

Motion: High Level moved, Peace Riverseconded to have playoffs for the 2010-2011 season.

Carried.

13.New Motions for the AGM – see attached.

12.Team placement, division splits, and length of schedule for 2010 – 2011.
See Scheduling Instructions attached.

Reminder Possible scheduling Conflict Dates:
Atom 4 on 4 – November 6 in High Prairie
Midget Prospect game – December 18 in High Prairie

Team placement and division splits as indicated on All Peace Tiering Sheet attached.

Motion: Fairview moved, Peace Riverseconded to start league games October 30, 2010 and finish February 20, 2011. Carried.

Motion: Beaverlodge moved, Smoky Riverseconded to allow $ 1000.00 for Lorna LeBlanc and the typists to provide data entry services and organization of the Scheduling Meeting.

Carried.

15. Scheduling Meeting – October 23 - SpiritRiverRegionalAcademy - 9:00 a.m. SHARP

DON’T BE LATE! WE WILL START WITHOUT YOU!

First session participants please be at the hall by 8:45 a.m.

16.Adjournment

NEW MEETING DATES

Hockey Alberta Zone MeetingJanuary 9, 201110:00 am

All Peace Playoff MeetingJanuary 9, 201112:00 pm

Hockey Alberta Zone MeetingApril 3, 201110:00 am

All Peace Windup MeetingApril 3, 201112:00 pm

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